software sap dt dp user guide
TRANSCRIPT
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Xerox SAP R/3 Device Types
User and Ins tallat ion Guide
Version 1.0
March 29, 2001
THE DOCUMENT COMPANY
XEROX
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Xerox Corporation
101 Continental BoulevardEl Segundo, CA 90245
Copyright © Xerox Corporation 2001. All rights reserved.
XEROX®, The Document Company® and the stylized X are trademarks of XEROX CORPORATION.
Copyright claimed includes all forms and matters of copyrightable material and information now allowed
by statutory or judicial law or hereinafter granted, including without limitation, material generated from the
software programs which are displayed on the screen such as icons, screen displays, looks, etc.
Product and service names profiled herein are trademarks of Xerox Corporation.
Other company trademarks are also acknowledged, including:
SAP® is a registered trademark of SAP Aktiengesellschaft, Systems, Applications and Products in Data
Processing, Neurottstrasse 16, 69190 Walldorf, Germany.
Adobe and PostScript are trademarks of Adobe System, Incorporated.
DEC is a trademark of Digital Equipment Corporation.
HP products mentioned in this publication are trademarks of International Business Machines
Corporation.
Microsoft, MS-DOS, and Windows are trademarks of Microsoft Corporation.
SunOS is a trademark of Sun Microsystems, Incorporated.
UNIX is a trademark of UNIX Systems Laboratories, Inc. a wholly owned subsidiary of Novell, Inc.
Novell and NetWare are trademarks of Novell, Inc.
Any other named products profiled herein are trademarks of their respective companies.
Publication date March 2001
Printed in the United States of America
This document was created in Microsoft Windows NT using Microsoft Word 97
Created by Michael Dubos and Tracey Butler
Changes are periodically made to this document.
Changes, technical inaccuracies, and typographical errors will be corrected in subsequent editions.
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XEROX SAP R/3 DEVICE TYPES – USER GUIDE PAGE - I
Table of Contents
INTRODUCTION .....................................................................................................................................................................................................I
Printing ..............................................................................................................................................................................................................iDevice Types...................................................................................................................................................................................................i
Output Device ................................................................................................................................................................................................ii
PURPOSE OF THIS DOCUMENT..............................................................................................................................................................................II
SCOPE ....................................................................................................................................................................................................................II
REQUIREMENTS FOR INSTALLING THE XEROX DEVICE TYPES IN SAP ............................................................................................................IV
REQUIREMENTS FOR DEFINING THE XEROX PRINTER IN SAP...........................................................................................................................IV
REFERENCES..........................................................................................................................................................................................................V
KEY TERMS............................................................................................................................................................................................................V
CUSTOMERSUPPORT............................................................................................................................................................................................V
1. SAP R/3 PRINTING PROCESS ..............................................................................................................................................................1
R/3 PRINTING ........................................................................................................................................................................................................1
Creating Print Data.......................................................................................................................................................................................2Spool Work Process ...................................................................................................................................................................................2
Communication to the Host Spool System...........................................................................................................................................2
Device Type + Output Device = Device Description ..........................................................................................................................3
SAPscript printing .........................................................................................................................................................................................5
List printing .....................................................................................................................................................................................................5
Spool Request ...............................................................................................................................................................................................6
Output Request .............................................................................................................................................................................................7
DEVICE FORMAT....................................................................................................................................................................................................9
FONTS ....................................................................................................................................................................................................................9
THEOUTPUT CONTROLLER..................................................................................................................................................................................9
POSTSCRIPTFONTS........................................................................................................................................................................................... 11
B ARCODES........................................................................................................................................................................................................... 12
2. ACCESS METHODS .................................................................................................................................................................................13
LOCAL PRINTING .................................................................................................................................................................................................16
REMOTE PRINTING...............................................................................................................................................................................................16
PRINTER DEFINITIONS..........................................................................................................................................................................................16
Using Printers via LP/LPR .......................................................................................................................................................................19
Installing Printers on a UNIX Front-end ...............................................................................................................................................20
3. XEROX SAP R/3 DEVICE TYPES ........................................................................................................................................................22
XEROX/SAP ARCHITECTURE............................................................................................................................................................................. 22
COPYING XEROX SAP R/3 DEFAULT DEVICE TYPE(S).................................................................................................................................. 24
DOWNLOAD THE XEROX PRINTER DEVICE TYPE(S) FROM THE XEROX WEB SITE.........................................................................................24
CREATING XEROX DEVICE TYPES WITH PSPRO CONFIGURATORTOOL....................................................................................................... 26
IMPORTING AXEROX DEVICE TYPE....................................................................................................................................................................28
CREATE AN OUTPUT DEVICE...............................................................................................................................................................................30
Assign the imported device type to the output device.....................................................................................................................34
ASSIGNING A NEW DEVICE TYPE TO AN EXISTING OUTPUT DEVICE .................................................................................................................35
SAPSCRIPT EDITING AND PRINTING..................................................................................................................................................................39
Text Elements..............................................................................................................................................................................................39
Layout Sets...................................................................................................................................................................................................40
LIST PRINTING......................................................................................................................................................................................................41
4. DEVICE TYPE FORMATS.......................................................................................................................................................................42
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FORMATS.............................................................................................................................................................................................................42
P AGE FORMATS..................................................................................................................................................................................................43
DEVICE FORMATS................................................................................................................................................................................................44
SAPSCRIPT FORMATS .......................................................................................................................................................................................44
Creating a SAPscript Page Format .....................................................................................................................................................45
Creating a SAPscript Format ..................................................................................................................................................................46
Adding a SAPscript Format to a Device Type ...................................................................................................................................47 Copy SAPscript Format Actions ............................................................................................................................................................49
LIST FORMATS .....................................................................................................................................................................................................50
Creating a List Page Format ...................................................................................................................................................................50
Creating a List Format ...............................................................................................................................................................................51
Adding a List Format to a Device Type................................................................................................................................................54
Copy List Format Actions.........................................................................................................................................................................56
DEVICE FORMATS ...............................................................................................................................................................................................57
Default Actions ............................................................................................................................................................................................60
Adding Printer Initialization Commands to Xerox Printers .............................................................................................................60
Adding Special PostScript Commands................................................................................................................................................60
Modifying Printer Initializations for NPS ..............................................................................................................................................63
APPENDIX A – HINTS AND TIPS.................................................................................................................................................................66
DOCUSP AND NPS DIFFERENCES ...................................................................................................................................................................66
NPS MIXPLEX...................................................................................................................................................................................................69
Simulated mixed plex (for release 1.6x and prior) .............................................................................................................................69
True mixed plex (for release 7.x) ............................................................................................................................................................69
DP/DT65.............................................................................................................................................................................................................70
Cover, Banner, and Error Pages ............................................................................................................................................................70
DP180EPS ........................................................................................................................................................................................................70
Stock Name .................................................................................................................................................................................................70
APPENDIX B – STANDARD PAPER SIZE CONVERSION TABLES .................................................................................................71
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Table of figures
Figure 1.0 SAP R/3 Device Description..........................................................................................................................................................3
Figure 1.1 SAP R/3 Device type and Output device................................................................................................................................... 4
Figure 1.2 SAP R/3 spool system....................................................................................................................................................................6
Figure 1.3 R/3 Output System...........................................................................................................................................................................7
Figure 1.4 SAP R/3 output requests................................................................................................................................................................ 8
Figure 2.0 Add printer wizard ...........................................................................................................................................................................17
Figure 2.1 Select printer ....................................................................................................................................................................................17
Figure 2.2 SAP R/3 Output Device—HostSpoolAccMethod for frontend printing ............................................................................18
Figure 2.3 SAP R/3 Output device HostSpoolAccMethod for LP/LPR................................................................................................19
Figure 2.4 SAP R/3 Output device—HostSpoolAccMethod for Unix printing....................................................................................21
Figure 3.0 ABAP Editor: Initial Screen..........................................................................................................................................................28
Figure 3.1 SAPscript Export to Dataset /SAPscript Import from Dataset screen ...........................................................................29
Figure 3.2 Import Confirmation Message......................................................................................................................................................30
Figure 3.3 Spool Administration: Initial Screen.........................................................................................................................................31
Figure 3.4 Spool Administration: List of Output Devices........................................................................................................................32
Figure 3.6 Spool Administration: Host Spool Access Method ..............................................................................................................35
Figure 3.8 Spool Administration: List of Output Devices........................................................................................................................37
Figure 3.9 Spool Administration: Create Output Device..........................................................................................................................38
Figure 3.10 Standard Text: Request screen................................................................................................................................................ 39
Figure 4.0 R/3 format (types)...........................................................................................................................................................................42
Figure 4.1 Insert a Device Format in Xerox PSpro .....................................................................................................................................44
Figure 4.2 Spool Administration: Copy Page Format from DINA5........................................................................................................45
Figure 4.3 Format screen..................................................................................................................................................................................47
Figure 4.4 Formats for a device type .............................................................................................................................................................48
Figure 4.5 Create Format screen....................................................................................................................................................................48
Figure 4.6 Maintain Format screen for Device Type screen ................................................................................................................... 49
Figure 4.7 Spool Administration: Copy Page Format from ANY ...........................................................................................................51
Figure 4.8 List of formats...................................................................................................................................................................................52
Figure 4.9 Copy/Create Format screen.........................................................................................................................................................53
Figure 4.10 List of formats for a device type................................................................................................................................................ 54
Figure 4.11 Pop-up window...............................................................................................................................................................................55
Figure 4.12 Formats for Device Type ZDP65 after creating device format ..........................................................................................55Figure 4.13 Copying actions from existing format to new device format .............................................................................................56
Figure 4.14 Copy Format screen ....................................................................................................................................................................57
Figure 4.15 Format maintenance screen of the LETTER device format of a PostScript device ..................................................61
Figure 4.16 Printer initialization editor screen for LETTER for a PostScript device type ...............................................................62
Figure 4.17 Printer initialization editor screen for X_65_80 of PostScript device type....................................................................63
Figure 4.18 Format maintenance screen of the LETTER device format of a Postscript device ...................................................64
Figure 4.19 Printer initialization editor screen for LETTER for a PostScript device type ...............................................................65
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INTRODUCTION
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Introduction
In the computer industry, change is constant.
Just when you thought you knew everything about mainframe, midrange,
and desktop computers, network topology, protocols and operating
systems, along comes a company that spins your head around.
SAP (pronounced S-A-P) has defined enterprise computing, and
invented a new vocabulary to describe its product and the processes the
product uses to get information from one place to another.
Printing
Understanding SAP terminology is part of the learning process. For
example, from the Xerox point of view “Printing a document” refers to a
laser printer making marks on paper. From the SAP point of view,
“Printing a document” refers to an internal process—creating an
electronic file in a proprietary R/3 format that can be viewed on line. R/3
was designed as a “paperless” solution; therefore, output is an optional
step in the printing process.
In SAP terms, the most sophisticated laser printing system is just another
output device on the network.
All output devices must have two files in the R/3 system:
§ Device Type
§ Output Device
Device Types
A Device Type in SAP R/3 is very similar to a printer driver. SAP includes
a set of device types with their R/3 software. The set includes standard
PostScript and PCL device types, as well as device types for most
printer manufacturers’ devices. The standard set does not, however,
include device types for Xerox DocuPrint and DocuTech printers.
SAP provides instructions for modifying the device types included withthe software, but modification requires PostScript programming
knowledge and familiarity with Xerox products. To make the Xerox
analyst’s job easier and to enable the SAP R/3 customer requirements
for printing to Xerox DocuPrint and DocuTech devices, the
Xerox A&PM Team in El Segundo pre-configured Xerox SAP R/3
Devices Types and validated them through lab tests. The Xerox SAP R/3
Devices Types can be downloaded from the Xerox web site, then
uploaded to a customer’s R/3 system without modification.
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Output Device
An Output Device is a printer definition that includes the name of the
printer, its IP address and the spool server serving it. The Output Device
must have a device type assigned to it. Instructions for doing both are
included in this document.
Purpose of this document
The purpose of this document is to inform and teach Xerox analysts how
to enable the following Xerox printers in a SAP R/3 environment by using
the Xerox SAP R/3 Device Types:
§ Xerox DocuPrint 65, DocuPrint 75, DocuPrint 92C , DocuPrint 96,
DocuPrint 4635, DocuPrint 180, DocuPrint 4850, DocuPrint 4890,
DocuPrint 100 EPS, DocuPrint 115 EPS, DocuPrint 135 EPS,DocuPrint 155 EPS, DocuPrint 180 EPS,
§ Xerox DocuTech 65, DocuTech 75, DocuTech 135, DocuTech 180,
DocuTech 6100, DocuTech 6115, DocuTech 6135, DocuTech 6155
Scope
During the planning stage of this document, as with any technical
document, the question of scope predominates. How much information
should be included? Which problems should it address? And the bigquestion always becomes: where to stop, because as with any technical
documentation, it could go on forever.
The decision was made to limit the discussion to SAP R/3 device types
and the role they play in printing from R/3. If you are interested in learning
more about the entire R/3 system, there are many books on the market
about the product and how it works. One of the best is the SAP R/3
Handbook by Jose Antonio Hernandez, which is not a handbook at all but
a 1,000-page detailed description of the R/3 software and the benefits
that makes it so desirable to global organizations.
This document includes:
§ A brief overview of the SAP R/3 printing process and the importance
of device types in the R/3 system
§ Instructions for downloading Xerox SAP R/3 Device Types from the
Xerox web site and importing them into a customer’s R/3 system
§ Instructions for defining an Output Device in SAP R/3.
§ Instructions for modifying Xerox printer formats in SAP R/3
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§ Instructions for modifying Xerox printer initialization formats.
This document is not intended to be a teaching guide on SAP R/3 spool
administration or device initialization. It is a guide for setting up a Xerox
printer in an R/3 environment.
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Requirements for Installing the Xerox Device Types in SAP
The Xerox SAP R/3 Device Types must be loaded from a Microsoft
Windows NT workstation or server. The Device Types were created in an
NT environment using the Xerox PSpro Device Type Configurator tool.Instructions in this document assume that the person loading the device
types has a working knowledge of SAP administration and is familiar with
ABAP/4, SAPscript, spool administration, and SAP printing.
Xerox analysts will, in most cases, work with the customer’s system
administrator to enable the Xerox printers. The system administrator may
even limit the analyst’s role to delivering the Xerox SAP R/3 Device
Types.
Requirements for Defining the Xerox Printer in SAP
After importing a Xerox SAP R/3 default device type or a device type that
has been created using the Xerox PSpro Device Type Configurator tool,
the Xerox customer must define and associate an output device. The
person responsible for defining the Xerox Printers should know how to:
§ Import a device type
§ Create an output device
§ Assign a device type to an output device
If a customer creates a new format using the PSpro Device TypeConfigurator Tool they should know how to:
§ Create a page format in SAP R/3
§ Create a format in SAP R/3
If a customer wants to print using SAPscript they should know how to:
§ Create a SAPscript layout set
§ Associate a SAP page format to a layout set
§ Use the standard text editor in SAP
§ Associate a SAPscript layout to standard text
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References
The following information is provided for reference on SAP and Xerox
Device Types:
§ www.sap.com – SAP America
§ xww.txc.world.xerox.com/index.asp - Xerox SAP Device Type
Information
§ xww.txc.world.xerox.com/index.asp - Xerox Enterprise Resource
Planning (ERP) Third-Party Enabler Guide
Key Terms
ABAP Advanced Business Application Programming language
ERP Enterprise Resource PlanningForms Page layout definitions for text
ITF Interchange Text Format
Layout set Predefined page layout
OTF Output Text Format
SAP Systems, Applications and Products in Data Processing
SAPLPD SAP Line Printer Daemon
SAPscript SAP’s text editor
Transaction Code used to access SAP R/3 dialogs
Customer Support
There is no contractual agreement between Xerox and SAP for this
solution. Therefore, no formal contact information can be provided to
Xerox support personnel in regards to contacting SAP. However, SAP
Administrators at the Customer site can go to SAP via their support
agreements for assistance.
For general information on SAP, visit the following Web Site:
http://www.sap.com.
Xerox Corporation
US
Telephone: (800) 821-2797
Hours of operation: 24 hrs.
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Canada
Telephone: (800) 939-3769
Hours of operation: 24 hrs
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1. SAP R/3 Printing Process
SAP (pronounced S-A-P) is a German-based company that has
developed two software packages, R/2 and R/3. R/2 runs on a
mainframe. R/3 runs on UNIX, Windows NT, IBM OS/400, and IBM
OS/390 client/server operating system platforms.
R/3 is an ERP (Enterprise Resource Planning) product, which integrates
an organization’s business processes from financial and human
resources to manufacturing, sales, and distribution. Users across an
organization use R/3 to manage data associated with their role in the
business process. From within each R/3 application, the user has the
ability to print to an R/3-configured printer.
SAP provides a spooling and printing system within the R/3 application to
enable a uniform interface for all printing functions, independent of system
platforms. The internal spool system can generate a print–ready output
stream for a variety of supported printers. When a user selects [Print],
R/3 prepares the job as a device-dependent print job. That job is then
translated into the language for the specified print driver and then handed
off to the host printing system (e.g., UNIX, Novell, Windows NT).
R/3 Printing
R/3 maps a host-based printing system (e.g. UNIX, or Novell) to the R/3print spooler. Device Types allows users to print and to use printer
features without introducing device dependencies into the R/3 printing
system.
A job printed in the SAP system goes through the following steps.
1. Select device type
2. Create print data
3. SAP spool work process
4. Communication to host spool system
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Creating Print Data
The print data source in R/3 may be an ABAP/4 program (List Output), or
an R/3 application (such as a program editor, the SAPscript text
processing system, or the R/3 presentation graphics system). Any of
these agents can print a document and generate a spool request (see
Spool Work Process below).
Spool Work Process
Every printer or other defined output device requires an associated spool
work process. The spool work process handles all spool requests for a
specific device. The SAP spool work process runs on an application
server that formats the data into an output request. Once the conversion
is completed, the spool work process sends the output request to the
host spool system. When sending to a UNIX (LP based) system, thespool work process forwards the print job directly to the UNIX spooler for
printing. On Windows NT based systems, the SAP spool work process
forwards the job to the SAPLPD daemon running on a Windows NT
client. The SAPLPD daemon then submits the job to a Windows NT print
queue.
Communication to the Host Spool System
The host spool system or the print manager is responsible for the last link
in the communication between the R/3 System and the printer. The R/3
System does not directly drive printers, rather it passes print data to thehost spool system or print manager. The host system print manager is
responsible for passing the data to the output device (e.g., printer).
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Device Type + Output Device = Device Description
A Device Type is an ASCII file that, along with an Output Device file,
provides essential information for printing from R/3. A Device
Description is an R/3 logical object that includes an OUTPUT DEVICEand a DEVICE TYPE, as illustrated (Figure 1.0) below.
Figure 1.0 SAP R/3 Device Description
Device Type – A typical R/3 device type contains the same information
as a printer driver in a Microsoft Windows system: it provides information
to the R/3 Spooling System about how to format a job for output and how
to place text and objects on a page. Of the 310 pages of ASCII text that is
the DP65 Device Type, most of it maps internal R/3 print controls to
PostScript commands.
Device types specify:
§
the R/3 character set to use for coding characters for output (ASCII,extended ASCII, EBCDIC, country sets that include special characters
such as umlaut, etc.)
§ the SAPscript OTF print driver the R/3 spool system should use to
format output
§ device format information such as page size and orientation
§ device-specific commands (i.e. PCL escape sequences, PostScript
commands) to substitute for R/3 print controls and device format
actions during the output process
§ specifies font metrics
Making a change to a device type puts the change into effect for all
devices that reference the device type. In a case where R/3 does not
support a device type for a particular printer, the administrator must
create a new device type.
The SAP R/3 system includes a list of standard device types. New
device types are added with each new release.
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Output Device – Also called a Device Definition, identifies a printer or
fax machine to the R/3 spool system. It includes:
§ addressing information
§ the R/3 name of the device
§ the name of the device in the host system (print server or other)
§ the routing method or how the R/3 spool system can transfer data to
the device.
Since formatting information is the same for all instances of a printer
model, a single device type can be shared among all such devices as
illustrated (Figure 1.1) below. For example, if a customer installs three
Xerox DocuPrint 65 printers, only one Xerox SAP R/3 Device Type is
required, but each printer will have its own Output Device file.
Figur e 1.1 SAP R/3 Device type and Output device
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SAPscript printing
SAPscript can be thought of as merging an electronic form with data. It
requires a user to create “forms” or as SAP calls them, “SAPscript layout
sets” with either Form Painter, a drag-and-drop graphical WYSIWYG
process, or with the SAPscript programming language.
Once the layout sets have been created, printing from SAPscript is a two-
step process: 1) create a document that can be viewed on screen, then
2) convert it to a document that can be output to a specific device. Device
Types are an integral part of both steps.
§ First, a user initiates a Spool Request from an R/3 application. A
Spool Request “prints” a Spool Request Document, which is partially
formatted, printer-specific data. Spool Request documents can be
viewed on screen and cannot be changed.
§ Second, a user initiates an Output Request. The output requestgenerates a datastream, which is completely formatted for a specific
device. The output request also routes the datastream to the device.
The datastream cannot be viewed or changed.
§ The SAP R/3 Spooling System references a device type when it
“prints a document” (Spool Request) and again when it creates the
output datastream (Output Request).
Notes:
§ The Spool Request and Output Request can be generated
simultaneously by using the “Print Immediately” option in R/3.§ In some cases, only a Spool Request will be initiated. In others,
multiple output datastreams will be created using the data from one
Spool Request.
List printing
List printing is similar to SYSOUT from a mainframe, or ASCII text printed
from a text editor in DOS. It is data simply formatted in characters per line
and lines per page. The R/3 List format X_65_80 sets data into 65
characters per line and 80 lines per page, for example.
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Spool Request
When a Spool Request is initiated, the R/3 application sends the request
to the R/3 Spool System as illustrated in Figure 1.2 below. There, the
SAPscript Composer adds partial formatting information to the data by
referring to a Device Type.
Figur e 1.2 SAP R/3 spool system
Data + SAPscript Layout Set + Device Type = R/3 OTFR/3 spool
requests consist of the request record and the print data in a device-
independent form. Spool requests are queued in the SAP spool system
until they are released, or until the spool work process has the resources
to process the job.
The partially-formatted data is stored in an internal R/3 format—OTF(Output Text Format, the SAPscript page description language) in an R/3
temporary database—TemSe (Temporary Sequential). OTF provides on-
line viewing of the formatted spool request. Remember, R/3 was
designed as a “paperless” solution, therefore viewing on line is key.
Based on the information in the Device Type file, the OTF data is written
for a specific type of device (a PostScript printer, for example) and for a
specific format (page size and orientation, for example).
The Spool Request OTF document includes the following:
Text Filling Attributes—absolute character positioning, spacing
between characters in non-proportional fonts (Times, Helvetica), line and
page boundaries. All of this information is supplied by the font metrics as
defined in the Device Type.
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Print Controls--R/3 tags for changing fonts, starting or stopping
underlining, starting or stopping boldface, italics and so on.
Print controls are added to a datastream in three ways:
§ Embedded by the R/3 application when “printing a document” or
creating a Spool Request document§ Inserted by the SAPscript OTF driver when “Printing a document” or
creating a Spool Request document
§ Inserted by users in SAPscript documents
The printer-specific information in the spool request document cannot
be changed.
Output Request
Once a Spool Request is stored in the TemSe, an Output Request can
be initiated. Xerox calls this process “Printing a Document.” Figure 1.3
shows the R/3 screen for creating an output request.
Figure 1.3 R/3 Output System
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Several Output Requests can be created from one Spool Request
document or OTF file as illustrated in Figure 1.4. Output Requests may
have different attributes, such as target printer or number of copies, but
the data must be output to a device with the device type attributes used to
create the spool request.
Figure 1.4 SAP R/3 output requests
1. First, the R/3 Spool System changes the R/3 system character set to
the character set that printer will use, which is specified in the Device
Type.
2. Next, an OTF printer driver converts the OTF (Output Text Format)
data to a device-specific format (in this case, PostScript).
The OTF Printer Driver processes data in the following order.
1. Replace Print Controls with Printer-Specific escape sequencesor PostScript commands for begin/end bold, italic, change font, etc.
2. Insert device-specific output commands Initialize printer, insert
actions such as begin/end page, line, etc.
3. Finally, the driver refers to the Device Definition to:
4. Route data to the printer or a print server
5. Query the printer or server for job status
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Device Format
Equally important to the R/3 printing process are format specifications
both within the R/3 system and as they relate to the printer. See Chapter
4 “Device Type Formats” in this document for more information aboutformats and how to create them.
An R/3 “format” identifies a paper size by name (LETTER) or by
characters/line and lines/page (132-character lines, 65 lines per page or X_65_132).
R/3 supports standard page sizes: LETTER, LEGAL, DINA4, etc. A
device type specifies one of the formats defined in the R/3 spool system
and must include a compatible device format to support it.
Device Format A device format includes printer-specific escape
sequences, printer commands, or actions such as printer initialization,
line end, page end, etc. A device format configures a printer or other device for a particular type of R/3 output. New device formats must be
created for each format used with a new device type. For example,
LETTER and LEGAL device formats must be created for the DP65 to
print both page sizes on that printer.
Page Format A page format is R/3-specific. It specifies the logical
dimensions of the page or screen. SAPscript refers to the page format
for filling text on a page and inserting line begin/end, page begin/end
commands.
Fonts
SAPscript maintains the font metrics for printing from SAPscript. The font
metrics, or fonts, are identified by the R/3 spool device type. The
SAPscript maintenance function is available from the Spool menu in the
R/3 System. Since fonts and font metrics are used "before" a SAPscript
document comes to the spool system (by the SAPscript composer).
All metrics data for the standard SAPscript fonts is provided with the R/3
System. You can also add new Adobe font metrics data using a
SAPscript function.
The Output Controller
The Output Controller is an R/3 utility for managing spool and output
requests. This utility provides output request status and print logs in the
event of formatting or printing problems.
The output controller is also used to display the contents of spool
requests in WYSIWYG format perform other standard operations such as
Print and Delete.
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To analyze print problems, the print output stream can be dumped into the
print log that is created for the associated output request.
Third-party SAP/R3 print enablers
When an electronic forms package such as JetForm or Formscape are
used to format R/3 output, a device type called “Plain” is used. Output is
straight ASCII.
The 3rd party packages provided a WYSIWYG forms design function and
a merge engine to insert variable data into the forms. These 3rd
-party
packages either used their own Xerox print drivers or Xerox drivers
installed on Microsoft Windows or NT.
SAPscript is the R/3 page-formatting tool. Prior to release 4.0, printing
directly from R/3 required SAPscript programming through a text editor
and use of a default device type.
SAPscript 4.0 includes a WYSIWYG forms design tool called Form
Painter .
There are two pdf documents on the SAP web site
http://www.sap.com/solutions/technology/im_conf.htm :
- SAP® Smart Forms
- SAPscript 4.
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PostScript Fonts
Normally, SAPscript only supports three font families: Helvetica, Times,
and Courier as shown in Table 1.2 below.
There are two independent ways of using fonts within SAP R/3:
§ Send them to a printer
§ Display them on a screen
Although it might be easy to create printer fonts, screen fonts are another
issue. With screen fonts, manipulating print controls, device
initializations, positioning, line and pagebreaks must be considered.
If additional fonts are required for SAP R/3 printing, the steps required
would be the following:
§ Identify the font family
§ Purchase the font (preferably Postscript Type 1)
§ Create SAP font metric from AFM file (not needed for OCR/MICR)
§ Create font in font table
§ Create print controls
Table 1.2 Supported Fonts
Font
Name
Smallest
Size
Largest Size Possible Modes
Courier 6 points 72 points Normal, Bold, Italic, Bold
Italic
Helvetica 6 points 72 points Normal, Bold, Italic, Bold
Italic
Times 6 points 72 points Normal, Bold, Italic, Bold
Italic
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Barcodes
Barcodes and OCR fonts are supported for Xerox SAP R/3 Device
Types with the Xerox SAP Intelligent Barcode Utility. The Xerox SAP
Intelligent Barcode Utility allows barcode printing on any appropriatelyconfigured PostScript printer on a customer’s R/3 network.
Configuration of the printers requires the user-defined print control
commands SBP and SBS, which have been included in the print control
tables of the respective Xerox SAP R/3 Device Types.
The Xerox SAP Barcode Utility will work only with Xerox SAP R/3 Device
Types and barcode fonts from the Xerox Font Center. For more
information on how to order and load Barcode and OCR fonts refer to the
Xerox SAP R/3 Intelligent Barcode Utility Installation Guide.
The Xerox SAP R/3 Intelligent Barcode Utility currently supports the
following widely-used barcode symbologies.
§ Code 3 of 9§ Code 3 of 9 with check digit§ Code 3 of 9 extended (supports full ASCII table)§ Code 3 of 9 extended with check digit§ Interleaved 2 of 5§ Interleaved 2 of 5 with check digit§ Code 128 Auto Switch§ Code 128 A§ Code 128 B
§ Code 128 C§ EAN 13§ EAN 8§ UPC version A§ UPC version E§ Modified Plessey (MSI) with out check digit§ Modified Plessey with modulus 10 check digit§ Modified Plessey with Modulus 11 check digit§ Modified Plessey with Modules 11 + Modulus 10 check digit§ Modifies Plessey with Modulus 10 + Modulus 10 check digit§ POSTNET with 5 digit code§ POSTNET with 9 digit code§ POSTNET Delivery Point Code§ Facing Identification Mark (FIM) code§ Codabar § Postal Graphics§ OCR A§ OCR B§ Line draw
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2. Access methods
This section describes the Access Methods available for printing and the
procedures for configuring local and remote printers for SAP R/3.
Access Method refers to the way the SAP spool work process
communicates with the host spool server. The Access Method selected
depends on the operating system of the host spooler (e.g., UNIX,
Windows NT, etc.), and on whether Local Printing or Remote Printing is
used.
The following table (Table 2.0) describes the SAP R/3 Access Methods.
Table 2.0 SAP R/3 printer access methods
AccessMethods
Description
C Direct operating system call to print manager; data is not stored
temporarily in the host file system
Commonly used for local printing when defining output devices,
which are managed by Windows NT systems.
The spool work process and the print manager, which drives the
printer, are running on the same server.
This access method does not allow for requesting status information
from the SAP spool system to the Windows NT print manager.
I Archive Service. This access method is for defining an out putdevice to be used as an archiving system.
Can define a printer as an archive service. In this case, when
documents are sent to the SAP spool system, they can be directly
transferred to the archive system as well as the actual printer.
The Spool system is only used as temporary storage for documents
to be archived. The SAP
ArchiveLink facility handles further processing.
L Print locally via lp/lpr with Signal.
SAP spool work process will use a command (e.g., lp or lpr) totransfer the spool requests to the host spooler.
Lp or lpr commands are operating system dependent.
SAP spool work process and the host spool are running on the same
server.
This access method is not supported under Windows NT systems.
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Access
Methods
Description
F Front-end-printing; allows output to be sent directly to the user’s
workstation.
SAP passes the output request to the SAPLPD transfer program
at the user’s PC or to the “line printing daemon” (lpd) at the user’s
UNIX workstation.
Unlike other Access Methods, front-end printing does not use the
spool work process, instead, all spool processing is done in a
dialog work process. This can degrade overall performance, as
the dialog work process can not handle other requests until the
output has been set to the front-end workstation.
P This method is used for defining Device pools.
This method is available from release 3.0D onward.With this method, output requests can be sent to more than one
printer at a time. Automatic print load balancing on several
printers can be performed with this access method.
To enable this method, the ABAP/4 report RSP00051 must be
run.
U Print using LPDHOST via the Berkeley protocol. (RFC 1179)
This access method is used for both Remote and PC printing,
where, the SAP spool work process and the server connected to
the printer are running on different hosts.
SAP spool work process will transfer the formatted data to thehost spooler through the network link.
This method is not recommended for slow WAN connections,
since it might slow the processing of other print requests.
This method can be used for UNIX and OS/2 systems. It is also
possible to use this method together with the SAPLPD program
on Windows NT systems, although access method S is more
appropriate.
S Print on LPDHOST via SAP protocol. This access method is used
for remote and printing in a Windows NT environment.
It uses a special SAP communication protocol (SAPLPD) which
includes data compression, transmission of the SAP title, etc.
This access method is mainly used for printers which are defined
using the SAPWIN device type.
X This method is used for devices managed by the SAP spool
system and is handled by the SAP communication (SAPcomm)
server, such as FAX, Telex, and EDI.
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E External System Output Management.
Printer is connected over an external OMS (Output Management
System).
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Local Printing
In the context of SAP Output Management, Local Printing means that the
SAP spool work process is running on the same server as the host spool
system. Local Printing does not define the location of the printer itself,which may be locally attached or connected remotely over a network.
Remote Printing
Remote Printing means that the SAP system that runs the spool work
process and the host spool system are connected over a network. Again,
the printer itself may be local or remote to the host spooler.
Printer Definitions
The following examples illustrate how to set up printers for SAP R/3printing. For more information on the types of Access Methods available,
see Table 2.0 “SAP R/3 printer access methods.”
Installing Printers in Windows NT
Printers installed in Windows NT can be configured to print from a front-
end computer and bypass the spool work process. This configuration
can degrade overall performance, as the dialog work process can not
handle other requests until the output has been sent to the front-end
workstation.
In Windows NT, printers are either configured automatically by theappropriate installation program that is delivered with the printer, or
manually. In order to install the printers manually, the drivers must be
available.
1. From the Start Menu select Settings à Printers.
The Printer window opens showing installed printers.
2. Double click on Add printer .
The Add Printer wizard starts (Figure 2.0).
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Figure 2.0 Add printer wizard
3. Select My Computer.
4. Click Next >.
The Add Printer Wizard displays the available ports (Figure 2.1).
In most cases, printers are connected through a network, which means
the appropriate port must be defined. For a network printer that uses
TCP/IP for example, the appropriate TCP/IP address must be specified
under Add Port.
5. Either double click LPR PORT in the Available Printer Ports menu or
select New Port.
6. In the Add LPR compatible printer screen add the IP Address and
the printer queue name.
7. Close the Printer Ports menu.
Figur e 2.1 Select printer
8. Install the printer driver by selecting Next >.
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9. Select Xerox as the printer manufacturer. For the Xerox DocuPrint
65, select the Xerox DT/Print65 PS3 v1.1 printer driver.
10. Select Next >.
aNotes: If the printer has been defined on the network as a remote printer and is
to be accessed by R/3, set the printer up as shared and type in a sharename.
To access the printer as the default for your system and SAP R/3, select
it as the default printer. R/3 uses the share name to address a remote
printer.
To define and access this printer in SAP R/3, see instructions under
Define the Xerox printer as an R/3 output device in this manual. In the
HostSpoolAccMethod tab use F: Printing on frontend computer as the
Host spool access method and __DEFAULT in the Host printer field
(Figure 2.2).
Figur e 2.2 SAP R/3 Output Device—HostSpoolAccMethod for frontend
printing
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Using Printers via LP/LPR
To Print locally via lp/lpr the SAP spool work process uses a command
(e.g., lp or lpr) to transfer the spool requests to the host spooler. With this
configuration, the SAP spool work process and the host spool run on the
same server.
To define and access this printer in R/3, see Define the Xerox printer as
an R/3 output device in this document, page:
1. On the R/3 Spool Administration: Output Device (Display) window,
select the HostSpoolAccMethod tab (Figure 2.3).
2. Enter L: Print locally using LP/LPR as the Host spool access
method.
3. Enter the IP address:queue name (13.1.408.47:tahoep1, for
example) in the Host printer field.
Figure 2.3 SAP R/3 Output device HostSpoolAccMethod for LP/LPR
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Installing Printers on a UNIX Front-end
In a SUN Solaris environment, printers are configured manually. This
access method can be used for both Remote and PC printing. The SAP
R/3 spool work process will transfer the formatted data to the host
spooler through the network link.
This type of Front-end printing is suitable for large print jobs.
1. First you must define the printers IP address on the UNIX server.
2. Update the host table with this address and save (etc/hosts).
3. Next create a spool for the printer that you want to access. The
following is an example of this procedure:
4. Open a Terminal window.
5. Define spool: lpadmin –p printername –s printername!queuename
6. Enable the printer: lp –d printername hosts.
To define and access this printer in SAP R/3, go to the section Define
the Xerox printer as an R/3 output device in this manual.
Under the HostSpoolAccMethod tab use U:print using Berkley protocol
as the Host spool access method and the IP address (13.1.408.47) in
the Host printer field (Figure 2.4).
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Figu re 2.4SAP R/3 Output device—HostSpoolAccMethod for Unix
printing
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3. Xerox SAP R/3 Device Types
In SAP R/3 a printer has two files associated with it:
§ Device Type
§ Output Device
This chapter explains how to:
§ Import the Xerox SAP R/3 default Device Types into the customer’s
SAP system using the R/3 program RSTXSCRP
§ Create an Output Device in R/3
§ Assign a Device Type to an Output Device
The Xerox SAP R/3 default Device Type(s) can be downloaded from the
Xerox website or created with the Xerox PSpro configurator tool.
The Xerox SAP R/3 Device Type names MUST NOT BE CHANGED.
The Xerox SAP R/3 Device Types are compatible with SAP R/3
application versions operating in all system environments.
Xerox SAP R/3 Device Types are ASCII text files, and vary in size. Once
the files have been copied or created, they can be imported into the
customer’s R/3 system without modification.
Importing Xerox SAP R/3 Device Types into SAP R/3 requiresassistance from the customer’s R/3 system administrator.
Xerox/SAP Architecture
The Xerox SAP R/3 Device Types provide functionality and feature
integration with the Xerox DocuPrint and DocuTech families of products.
Although SAP provides support for many output devices, currently this
support does not include Xerox DocuPrint and DocuTech devices. SAP
provides only PostScript and PCL printing support for these devices. The
Xerox/SAP Solution allows SAP users to access the more advanced
features of the DocuPrint and DocuTech products in PostScript modeonly.
The additional features offered by the DocuPrint printers are:
§ Mix Plex printing
§ Duplexing
§ Stapling
§ Output Tray Selection
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§ Media Type Selection
§
The Xerox/SAP R/3 Solution provides device type text file(s) that can be
imported into R/3 by the customer’s system administrator. The text files
enable Xerox DocuPrint and DocuTech extended features to thecustomer.
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Copying Xerox SAP R/3 Default Device Type(s)
The Xerox SAP R/3 Device Types are available on the Xerox
www.xerox.com/sap web site. That means they can be downloaded to a
Xerox employee’s laptop then transferred to the customer’s system viafloppy diskette or email.
Also, since the Xerox SAP R/3 Device Types can be accessible from the
Xerox external site they can be downloaded directly to the customer’s MS
Windows NT workstation or server.
§ Download the Xerox Printer Device Type(s) from the Xerox web site
§ Logon to SAP R/3
§ Import the Xerox SAP R/3 Device Type(s) into the customer’s SAP
R/3 system
§ Define the physical printer as an Output Device in SAP R/3.
§ OPTIONAL - Once the Xerox SAP R/3 Device Type(s) have been
imported into R/3, they can be modified to support new page formats
and additional features that were created using Xerox’s PSpro
Device Type Configurator Tool.
Download the Xerox Printer Device Type(s) from the Xerox web site
1. Go to the Xerox external web page at:
www.xerox.com/sap
2. Select SAP R/3 4.6C DP/DT Device Types
The following table (Table 3.0) lists the available Xerox DocuPrint and
DocuTech SAP R/3 Device Types.
Table 3.0 Xerox SAP R/3 Device Types
Printer Device
Type
Description
DocuPrint 65 ZDP65 All trays set to Usletter,white,plain,75
with Simplex Printing
DocuPrint 75 ZDP75 All trays set to Usletter,white,plain,75with Simplex Printing
DocuPrint 92C ZDP92C All trays set to Usletter,white,plain,75
with Simplex Printing
DocuPrint 96 ZDP96 All trays set to Usletter,white,plain,75
with Simplex Printing
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DocuPrint 180 ZDP180 All trays set to Usletter,white,plain,75
with Simplex Printing
DocuPrint 4635 ZDP4635 All trays set to Usletter,white,plain,75
with Simplex Printing
DocuPrint 4850 ZDP4850 All trays set to Usletter,white,plain,75with Simplex Printing
DocuPrint 4890 ZDP4890 All trays set to Usletter,white,plain,75
with Simplex Printing
DocuPrint
100EPS
ZDP100E All trays set to Usletter,white,plain,75
with Simplex Printing
DocuPrint
115EPS
ZDP115E All trays set to Usletter,white,plain,75
with Simplex Printing
DocuPrint
135EPS
ZDP135E All trays set to Usletter,white,plain,75
with Simplex Printing
DocuPrint
155EPS
ZDP155E All trays set to Usletter,white,plain,75
with Simplex Printing
DocuPrint
180EPS
ZDP180E All trays set to Usletter,white,plain,75
with Simplex Printing
DocuTech 65 ZDT65 All trays set to Usletter,white,plain,75
with Simplex Printing
DocuTech 75 ZDT75 All trays set to Usletter,white,plain,75
with Simplex Printing
DocuTech 135 ZDT135 All trays set to Usletter,white,plain,75
with Simplex Printing
DocuTech 6100 ZDT6100 All trays set to Usletter,white,plain,75
with Simplex Printing
DocuTech 6115 ZDT6115 All trays set to Usletter,white,plain,75
with Simplex Printing
DocuTech 6135 ZDT6135 All trays set to Usletter,white,plain,75
with Simplex Printing
DocuTech 6155 ZDT6155 All trays set to Usletter,white,plain,75with Simplex Printing
DocuTech 6180 ZDT6180 All trays set to Usletter,white,plain,75
with Simplex Printing
3. Double-click on the appropriate device type and save it to your hard
disk or floppy diskette. It will be saved as a self-extracting zip file.
(.exe)
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4. If not at a customer site - Copy it to a floppy diskette or email it to your
customer. Insert the floppy diskette into the customer’s MS Windows
NT workstation or server. Copy the .exe to the customer’s hard disk.
5. Extract the file by double-clicking on it. The Xerox SAP R/3 Device
Type .pri files extract to about 1MB each. DO NOT RENAME THE
FILE!!!
6. Import the Xerox device type.
SAP delivers a set of device types with the R/3 software and adheres to
a strict naming convention. Changing the name of the Xerox SAP R/3
Device Type file might cause the import program to overwrite another
device type in the customer’s system.
Creating Xerox Device Types with PSpro Configurator Tool
The PSpro Device Type Configurator tool is a SAP R/3 device type
generator. It is a GUI software tool that enables users to generate user
defined R/3 device types that contain special format types and SAPscript
print controls.
The device type is the interface between the output device and the logical
components, which contain the full printer characteristics and attributes.
In short, these SAP R/3 device types define the specific properties of a
printing system’s configuration.
Use the Xerox PSpro Device Type Configurator User and Installation
Guide for instructions on installing and using PSpro. The Xerox PSpro Device Type Configurator tool provides the following
features:
Supported Environment
• SAP R/3 Release 4.6C
Compatible Environments
• SAP R/3 Release 3.x and 4.x
Device Type Customers
• Enterprise SAP System Administrators
•
Xerox Analysts Supported Printers
• DocuPrint: 65, 75, 96, 180, 100EPS, 115EPS, 135EPS, 155EPS,
180EPS, 4635, 4850, 4890, 92C
• DocuTech: 65, 75, 6100, 6115, 135, 6135, 6155, 6180
Supported DocuPrint and DocuTech Features
• Simplex, Duplex, Tumble Printing - Print single or double sided
documents
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• Orientation – Portrait or Landscape
• Mix Plex Printing - Print single and double sided documents in true
mix plex mode
• Paper Tray Pull Location – Provide the ability to pull paper stock from
up to 99 different trays. Print applications with varied paper stock
(size, color, type, weight)
• Media size – All Standard Paper Sizes supported including custom.
• Finishing – Provides stapling options
• Paper Output Tray Location
• Multiple paper tray resources - Assign paper resource options to fit
customer environment
Software and Documentation
• Xerox PSpro Device Type Configurator User and Installation Guide
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Importing a Xerox Device Type
The import can be performed from a SAPGUI front end or from an R/3
server. The system administrator must set permissions correctly to
enable the R/3 transaction SE38.1. From the customer’s Microsoft Windows workstation or server, logon
to SAP R/3.
2. The R/3 Easy Access (main) screen displays.
3. In the transaction window at the top left of the screen, enter transaction
number SE38.
4. Press Enter
The ABAP Editor: Initial Screen displays. (Figure 3.0)
Figure 3.0 ABAP Editor: Initial Screen
5. Type RSTXSCRP in the Program field. (RSTXSCRP is the R/3
ABAP import program.)
6. Select the Execute icon (F8).
The SAPscript Export to Dataset / SAPscript Import from Dataset
screen displays. (Figure 3.1)
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Figu re 3.1SAPscript Export to Dataset /SAPscript Import from Dataset
screen
From the SAPscript Export to Dataset/SAPscript Import from Dataset
screen (Figure 3.1):
1. Select Device Type.
2. Enter the Xerox SAP R/3 Device Type name in theObject name
field.
Note: This name must match the name of the device type downloaded
from the Xerox web site. (in this case it was ZDP65Z for the DocuPrint
65).
3. Enter IMPORT in the Mode EXPORT/IMPORT field.
4. Select From/on frontend.
5. Enter the path, file name and extension in the Dataset name field.
aNote: If you created or have your device type in your C:/temp directory and the
device type has an extension of .pri you do not have to change the value
in the Dataset name field. The default value of C:\temp\********&&&&
will look for the device type name of what was entered in the Object
name field with an extension of .pri in the C:/temp directory on your
frontend.
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6. Select the Execute icon (F8).
aNote: A Create Object Directory Entry may display. If so, enter the development
class and save. Next, a Prompt for Local Workbench request displays.
Select Continue.
An Import from Local File window displays to confirm the selections.
7. Make sure Data format is ASC for ASCII.
8. Press Enter or click on Transfer .
When the import is completed, a message screen displays the results of
the Import. (Figure 3.2)
Figur e 3.2 Import Confirmation Message
Create an output device
An output device has to be created in R/3 to define the physical printer.
Information about the printer’s device attributes host spool attributes must
be filled out.
1. Enter /nspad in the transaction window at the top of the screen.
The Spool Administration: Initial Screen displays (Figure 3.3).
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Figur e 3.3 Spool Administration: Initial Screen
2. Select Output devices.
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A list of existing output devices displays (Figure 3.4).
Figur e 3.4 Spool Administration: List of Output Devices
3. Select the Change icon (F8).
4. Select the Create icon (Shift + F1) which displays after selecting
Change.
The Spool Administration: Create Output Device screen displays
(Figure 3.5)
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Figu re 3.5 Spool Administration: Create Output Device
In R/3, Output Device defines the physical printer. The file includes
information about the physical printer such as name, IP address and itshost spool attributes.
§ Enter the name of the printer in the Output device field at the top of
the screen. The Output device name is whatever the customer wishes
to name the printer within their organization. (ex. DP65 - Tahoep1, or
Gazelle, or Xerox DP65 Third Floor)
§ Enter up to a 4-character name in the Short Name field (ex. DP65).
The Short name can be used as a nickname for your printer.
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Assign the imported device type to the output device
Under the Device Attributes tab (Figure 3.5):
§ Select the imported Xerox SAP R/3 Device Type from the pull-down
list. The list includes the device types that were delivered with the R/3software plus all device types that have been imported into the
customer’s system.
§ Enter the name of the R/3 spool server that will serve the printer in theSpool server field. The customer’s system administrator will provide
the name.
§ Device Class should be set to Standard printer.
The next three device attribute fields are OPTIONAL.
§ Authorization group. Refer to the customer’s system administrator
for the contents of this field.
§ Model. Enter the type of printer if the customer wishes to include this
information. (ex. DocuPrint 65).
§ Location. Enter the physical location of the printer. (ex. El Segundo
A&E building)
The device attributes for the printer’s output device has been selected.
Now, set the host spool access method.
§ Select the Host SpoolAccMethod tab about halfway up the screen.
§ The Host Spool settings display (Figure 3.6).
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Figure 3.6 Spool Administration: Host Spool Access Method
§ The Host Spool Access Method field has a pull-down list. Select the
access method that applies to the installed Xerox printer. Most Xerox
printers will be installed using option L. Refer to the Chapter 2 called
“Access Methods” for a description of all access methods.
§ Enter the Xerox printer’s IP address in the Host printer field. Be sure
to include the lp command if the printer will use the LP/LPR method.
(ex. 13.1.207.46:lp)
§ Select Save (Ctrl+S).
The printer is now configured.
Assigning a new device type to an existing output device
To assign a new device type to an output device:
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1. From the Spool Administration: Initial Screen (transaction /nspad )
displays (Figure 3.7) select Output devices.
Figu re 3.7 Spool Administration: Initial Screen
A list of existing output devices displays (Figure 3.8).
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Figure 3.8 Spool Administration: List of Output Devices
2. Double-click the output device to modify the configuration.
The Spool Administration: Create Output Device screen displays
(Figure 3.9)
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Figure 3.9 Spool Administration: Create Output Device
3. Under the Device attributes tab, select the device type from the pull-
down list.
4. Save (CRTL+S).
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SAPscript Editing and Printing
SAPscript is the editor used to create text documents in SAP. The text is
created by the SAPscript editor. A layout set defines how the text
elements are formatted for the output. SAPscript can be looked at as acombination of layout sets and text elements used to create printed
documents.
One way for a layout set to be used is by a standard text. A standard text
can be created to call a layout set or text can reside within the layout set.
A layout set can also be called from an ABAP program. The ABAP
program tells the layout set which part of a form to print.
Text Elements
The following describes how to access a text document for editing,
viewing, and printing.
1. Enter transaction /nSO10
The standard Text: Request screen appears (Figure 3.10)
Figu re 3.10 Standard Text: Request screen
2. Enter the name and go to step 6. If you do not know the text name go
to the next step.
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3. Select the Text name pull-down tab or F4
4. Select the execute button (F8)
5. A list of jobs is displayed. Scroll and double click on the text name.
To edit the text, perform the following:6. Click on the “Change” button
7. To edit the text file select the Goto => Change Editor option on the
top menu bar.
8. To associate a form (layout set) with a text file go to the top menu bar
and select Format=>Change form. Form the change form menu
select the form that will be used with your text file. Note that the form
must be created first using transaction SE71.
For further information on SAPscript text editing please reference the
SAP documentation.
9. After you have made your changes, save the changes (Ctrl+S).
To print the text perform the following:
10. Select the printer icon (Ctrl+P)
11. The print: standard text screen will appear. Enter your output
device name and select the “Print” or “Print Preview” button.
Layout Sets
The following describes how to access a layout set for editing, viewing,
and printing.
1. Enter transaction /nSE71.
2. Enter the name of the form and go to step 6. If you do not know the
text name go to the next step.
3. Select the Text name pull-down tab or F4
4. Select the “Cross-Applications Component” and click on the
“Unclassified Forms”
5. A list of forms is displayed. Scroll and double click a form nameTo edit the text, perform the following:
6. The Form Painter: Request screen is now display with the form
name. Click on the “Change” button.
7. You can now make changes to a form. For further information on
SAPscript form editing please reference the SAP documentation.
After you have made your changes, save the changes (Ctrl+S). When
finished making changes, save (Ctrl+S) the form.
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8. In order to be accessible, the form now must be activated. Select theForm => Activate from the top menu bar.
To test print a form, perform the following:
9. Select Utilities => Test Print on the top menu bar.
10. The SAPscript: Test Print Forms screen will appear. Enter your output device name and select the “Print” or “Print Preview” button.
List Printing
There are two ways that List printing is handled by the SAP system.
If the list output is being printed as it is being generated, both PRINT-
CONTROL and FORMAT print controls are used.
If a list is printed directly from the display screen then only the FORMATprint control are used. List output is generated by ABAP reports and is
not formatted using SAPscript.
The following is an example of printing list output directly from the display
screen:
1. From the main menu enter transaction SPAD (Spool/Output
Administration => Spool administration)
2. Select the “Output Devices” button. A List of output devices will be
displayed.
3. Click on the Printer Icon (Ctrl+P). The Print Screen List will nowbe displayed.
4. Enter your output device name. You might be asked for the format
information. Select the “Continue” button.
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4. Device Type Formats
This chapter explains briefly the concepts of format actions i.e., printer
initializations, formats, and device formats. The following sections will
provide some information on Formats, Page formats, Creation of SAP
Scripts Formats and List Formats. For more information on this you may
refer to your SAP Documentation.
In order to enable additional device formats that was created with PSpro
you will need to add page formats and format types to the SAP R/3
system.
You can add unlimited number of device formats to your Xerox device
type for printing with the features required for that format. The following
sections explain how to add new device formats for both list and SAPscript formats.
Formats
A format identifies a paper size or output layout that is supported by the
R/3 System. It identifies the device-type format required for configuring an
output device for a particular type of output. For example, LETTER,
DINA4, X_65_132 etc.
R/3 formats in SAP R/3 are composed of two related objects: Device
formats and Page formats (Figure 4.0). Used together, these formats
determine how text should be printed on a particular paper size or in a
particular form. You would need to specify all three formats to define a
new paper size.
Figur e 4.0 R/3 format (types)
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Page formats
An R/3 page format specifies the physical page dimensions of an output
page. The line width and page lengths are used by SAPscript and List
printing for specifying the printable area on a page.Page formats define a page size or output layout supported by the R/3
system.
Device formats define the print attributes specific to the output device.
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Device formats
A device format specifies a format for a parti