software for the independently minded retailer! 22 reasons why 4pos is the best pos system for your...

Software for the Independently Software for the Independently Minded Retailer!Minded Retailer!

22 Reasons why 4POS is the Best POS 22 Reasons why 4POS is the Best POS System for YOUR Liquor Store!System for YOUR Liquor Store!

I own a Liquor Store & for many years have I own a Liquor Store & for many years have been using a cash register. I am looking at been using a cash register. I am looking at options to have better control in my options to have better control in my business.business.

Please let me explain; Please let me explain;

Dr.4POS – Liquor StoresDr.4POS – Liquor Stores

Question 1 : Question 1 : Our products come in different sizes Our products come in different sizes e.g.. I sell Castle Cans in Singles, 6-packs, e.g.. I sell Castle Cans in Singles, 6-packs, Dozens & Cases & I do not know how to track Dozens & Cases & I do not know how to track it as one item with regards to stock & pricing. it as one item with regards to stock & pricing.

Dr. 4POS : 4POS has the ability to set up a item Dr. 4POS : 4POS has the ability to set up a item with "shrinks". Shrinks can be any combination with "shrinks". Shrinks can be any combination of pack sizes eg. 1x6x12x24 (Beer) or 1x10 of pack sizes eg. 1x6x12x24 (Beer) or 1x10 (Cigarettes) or 1x12 (Bottles of Spirits) etc. (Cigarettes) or 1x12 (Bottles of Spirits) etc.

This means that you have 1 product, but multiple This means that you have 1 product, but multiple prices & barcodes per shrink, and the stock is prices & barcodes per shrink, and the stock is kept for that 1 product only!kept for that 1 product only!


Shrinks Continued…Shrinks Continued…

These shrinks is then also used for determining Matrix Prices These shrinks is then also used for determining Matrix Prices (Automatic Prices) per shrink! (Automatic Prices) per shrink!

In other words, the system can automatically calculate the selling In other words, the system can automatically calculate the selling price from the cost! price from the cost!

Furthermore, 4POS has 7 different price channels per shrink & per Furthermore, 4POS has 7 different price channels per shrink & per product! Ideal for setting up different prices per customer product! Ideal for setting up different prices per customer group eg. Shebeens or other smaller liquor stores or group eg. Shebeens or other smaller liquor stores or restaurants that may buy from you. Remember that the restaurants that may buy from you. Remember that the bigger YOUR purchases, the BIGGER the rebates!bigger YOUR purchases, the BIGGER the rebates!



Question 2 : Question 2 : We run specials on cases of Cold We run specials on cases of Cold drinks & other products but my customers drinks & other products but my customers do not buy a case of 1 item – they mix the do not buy a case of 1 item – they mix the case up. case up.

Dr. 4POS : In 4POS we call this a "STOCK SET". You can Dr. 4POS : In 4POS we call this a "STOCK SET". You can set up which products are linked to a stock set & how set up which products are linked to a stock set & how many items make up the set. If the set is complete many items make up the set. If the set is complete eg. there is 12 bottles in the set, the set-price will be eg. there is 12 bottles in the set, the set-price will be charged.charged.


In this example we see that we have a stock In this example we see that we have a stock set called Quarts Brown Mix Case which set called Quarts Brown Mix Case which consists of 12 bottles. The price charged consists of 12 bottles. The price charged will be the price of a case of Castle Quarts, will be the price of a case of Castle Quarts, but it may also consist of Hansa & Black but it may also consist of Hansa & Black Label Quarts.Label Quarts.

Eg :Eg :


I sold 3 Castle, 3 Hansa & 6 Black Label I sold 3 Castle, 3 Hansa & 6 Black Label Quarts & the price is charged @ R106.00. Quarts & the price is charged @ R106.00. Because I have set up this set to work ONLY Because I have set up this set to work ONLY if they have brought in a case of empties, if they have brought in a case of empties, the price of the empties is deducted & my the price of the empties is deducted & my empties-stock updated! The total price is empties-stock updated! The total price is now R95.00. (You may also set it up without now R95.00. (You may also set it up without the empties if you want)the empties if you want)

Brilliant!Brilliant!


Question 3 : Question 3 : Re-ordering is a nightmare as I Re-ordering is a nightmare as I constantly have to worry about cash-flow constantly have to worry about cash-flow and what my expected sales is going to be and what my expected sales is going to be over the next over the next 2 weeks.2 weeks.

Dr. 4POS : 4POS has a re-ordering wizard! You can set up the Dr. 4POS : 4POS has a re-ordering wizard! You can set up the period which should be used to create a projection. 4POS will period which should be used to create a projection. 4POS will then calculate the average sales per day & multiply it with then calculate the average sales per day & multiply it with the number of days for which you wish to keep stock eg. 10 the number of days for which you wish to keep stock eg. 10 days. These days should coincide with the frequency in days. These days should coincide with the frequency in which you get a delivery. You can then let 4POS create the which you get a delivery. You can then let 4POS create the order based on the re-order level!order based on the re-order level!


Question 4 : Question 4 : There is more than 1 flavour of There is more than 1 flavour of certain products (Eg Brutal Fruit), & I do not certain products (Eg Brutal Fruit), & I do not have the time to maintain all the costs & have the time to maintain all the costs & selling prices. selling prices.

Dr. 4POS : Ah-Ha! In 4POS we link these items together in a Dr. 4POS : Ah-Ha! In 4POS we link these items together in a Pricing Set! As soon as the major Pricing Set item price Pricing Set! As soon as the major Pricing Set item price changes, ALL products linked in the Pricing Set, will change changes, ALL products linked in the Pricing Set, will change accordingly! Eg. if Brutal Fruit Kiwi changes (Major) all other accordingly! Eg. if Brutal Fruit Kiwi changes (Major) all other flavors will automatically change! flavors will automatically change!


Question 5 : Question 5 : When I meet with the reps, I do When I meet with the reps, I do not have all the sales statistics w.r.t. the not have all the sales statistics w.r.t. the products available from them. products available from them.

Dr. 4POS : 4POS keeps full history of a product's Dr. 4POS : 4POS keeps full history of a product's movements (Sales & Purchases) which will give you movements (Sales & Purchases) which will give you on-the-spot info on YOUR sales w.r.t. this item & on-the-spot info on YOUR sales w.r.t. this item & whether it is an item that you wish to stock & also whether it is an item that you wish to stock & also what quantities you would like to keep.what quantities you would like to keep.


Question 6 : Question 6 : I also sell to customer & give I also sell to customer & give them a special price, so when I am not in them a special price, so when I am not in the shop – they can’t place their orders. the shop – they can’t place their orders.

Dr. 4POS : 4POS keeps 7 (SEVEN) different price structures per Dr. 4POS : 4POS keeps 7 (SEVEN) different price structures per product! You can also link a pricing structure to a customer! product! You can also link a pricing structure to a customer! In other words, you can specify that Customer A is using In other words, you can specify that Customer A is using Price Structure #2 & Customer B uses Price Structure #3! Price Structure #2 & Customer B uses Price Structure #3! So, when the customer comes to your store to purchase, So, when the customer comes to your store to purchase, simply select the customer from the list & ALL prices are set simply select the customer from the list & ALL prices are set up automatically! up automatically!


Question 7 : Question 7 : I sometimes can’t find on which I sometimes can’t find on which piece of paper I wrote down a quote that I piece of paper I wrote down a quote that I did for a customer – can I save this did for a customer – can I save this somewhere? somewhere?

Dr. 4POS : 4POS allows for quotes! Quotes can now be Dr. 4POS : 4POS allows for quotes! Quotes can now be saved indefinitely & can then later be converted into saved indefinitely & can then later be converted into a sale. Prices quoted will also stay fixed!a sale. Prices quoted will also stay fixed!


Question 8 : Question 8 : And all these functions – how do I keep track And all these functions – how do I keep track of all the glasses, items & prices that customers take & then of all the glasses, items & prices that customers take & then again, record the products that they return. I sometimes lose again, record the products that they return. I sometimes lose out when I give them a better price when they return the out when I give them a better price when they return the goods as the price I charged them when they took it! goods as the price I charged them when they took it!

Dr. 4POS : In 4POS, we call it consignment stock! Now, you can book Dr. 4POS : In 4POS, we call it consignment stock! Now, you can book out all the stock your customer requires "on Loan". Once returned, out all the stock your customer requires "on Loan". Once returned, you simply call up the consignment, then enter the stock that was you simply call up the consignment, then enter the stock that was returned. 4POS will verify what was taken, what was returned & returned. 4POS will verify what was taken, what was returned & invoice the stock "Taken". It will even ensure that no stock that invoice the stock "Taken". It will even ensure that no stock that have not been taken, is returned! In other words, if the customer have not been taken, is returned! In other words, if the customer took some stock from another store, they may NOT return it to took some stock from another store, they may NOT return it to

yours! Nifty hey?yours! Nifty hey?


Question 9 : Question 9 : And of course – my biggest And of course – my biggest nightmare – my empties! Is there a nightmare – my empties! Is there a solution? solution?

Dr. 4POS : Of course! 4POS keeps track of the content Dr. 4POS : Of course! 4POS keeps track of the content separate from the container. This means that when separate from the container. This means that when you purchase your stock, you enter the content & you purchase your stock, you enter the content & then the containers & crates. Exactly as the invoice then the containers & crates. Exactly as the invoice from SAB lays it out! Deposits are also kept separate from SAB lays it out! Deposits are also kept separate for stock taking & even gives you the value of your for stock taking & even gives you the value of your empties at any given time!empties at any given time!


Question 10 : Question 10 : Stock control is obviously Stock control is obviously required, but is it easy to enter the Invoices required, but is it easy to enter the Invoices from my suppliers or do I need a from my suppliers or do I need a bookkeeper? bookkeeper?

Dr. 4POS : Yes, 4POS links all products to the suppliers Dr. 4POS : Yes, 4POS links all products to the suppliers & this means that when you enter your purchases, & this means that when you enter your purchases, you simply select the items from the list. Remember you simply select the items from the list. Remember that your ordering will also be easier if you let 4POS that your ordering will also be easier if you let 4POS place the order & you can just check the quantities place the order & you can just check the quantities ordered!ordered!


Question 11 : Question 11 : With all these Power Failures, With all these Power Failures, what happens if my main Computer what happens if my main Computer (Server) Breaks?(Server) Breaks?

Dr. 4POS : Firstly, it is strongly advised that you install a UPS Dr. 4POS : Firstly, it is strongly advised that you install a UPS (Uninterruptible Power Supply or Battery-backup) for your (Uninterruptible Power Supply or Battery-backup) for your system. Also, please ensure that the UPS that you purchase system. Also, please ensure that the UPS that you purchase is Generator Compliant as a lot of the cheaper UPS‘s is not. is Generator Compliant as a lot of the cheaper UPS‘s is not. Our 4POS system runs independent from a server. In other Our 4POS system runs independent from a server. In other words, each PC has it's own Database & can therefore do words, each PC has it's own Database & can therefore do sales even if the server is off or the network is down! This is sales even if the server is off or the network is down! This is one of the pre-requisites of any good POS system!one of the pre-requisites of any good POS system!


Question 12 : Question 12 : Can I see what my cashiers are Can I see what my cashiers are selling in real-time (While they are doing selling in real-time (While they are doing it?) it?)

Dr. 4POS : Yes, 4POS has the ability to emulate the POS Dr. 4POS : Yes, 4POS has the ability to emulate the POS machine & you can even do a void from the office, machine & you can even do a void from the office, when required!when required!


Question 13 : Question 13 : Can I see which items are Can I see which items are giving me the best return in terms of giving me the best return in terms of profit? profit?

Dr. 4POS : Yes, 4POS prints a Product Performance Dr. 4POS : Yes, 4POS prints a Product Performance Report that you can sort by Selling Quantities, profit Report that you can sort by Selling Quantities, profit percentages, etc. So your best seller can be percentages, etc. So your best seller can be compared to your best Profit item.compared to your best Profit item.


Question 14 : Question 14 : I know I am pushing it, but, we I know I am pushing it, but, we only pay for a 45-hour week. How do I know only pay for a 45-hour week. How do I know when to give my staff a break? when to give my staff a break?

Dr. 4POS : Use the 4POS Hourly Report to show you Dr. 4POS : Use the 4POS Hourly Report to show you what times are most hectic & even the number of what times are most hectic & even the number of cashiers you need for the period.cashiers you need for the period.


Question 15 : Question 15 : And maybe some commission And maybe some commission on sales? on sales?

Dr. 4POS : Commission on 4POS is calculated before VAT Dr. 4POS : Commission on 4POS is calculated before VAT & can easily be set up to record sales per cashier. & can easily be set up to record sales per cashier. Now you can have an incentive or even just see who Now you can have an incentive or even just see who is actually doing some work!is actually doing some work!


Question 16 : Question 16 : If I go away for a week or so, If I go away for a week or so, can I see which deliveries have come in & if can I see which deliveries have come in & if the prices have been entered correctly? the prices have been entered correctly?

Dr. 4POS : Yes! 4POS keeps a copy of all deliveries made Dr. 4POS : Yes! 4POS keeps a copy of all deliveries made & also prints a report of all price-changes made in the & also prints a report of all price-changes made in the last week or month!last week or month!


Question 17 : Question 17 : At the same time – all my At the same time – all my customers should pay within 30 days. Can I customers should pay within 30 days. Can I monitor this as I have commitments to my monitor this as I have commitments to my suppliers. suppliers.

Dr. 4POS : Debtors reports in 4POS makes it easy for Dr. 4POS : Debtors reports in 4POS makes it easy for you to recover that bad debt! Set up interest you to recover that bad debt! Set up interest calculations & credit limits to stop your debtors-book calculations & credit limits to stop your debtors-book to run away from you!to run away from you!


Question 18 : Question 18 : I have been told that on all POS I have been told that on all POS systems & Cash Registers, the biggest systems & Cash Registers, the biggest fraud is done through VOIDS & discounts? fraud is done through VOIDS & discounts?

Dr. 4POS : Yes, and worst of all is that the biggest Dr. 4POS : Yes, and worst of all is that the biggest crooks are the managers! 4POS now gives you the crooks are the managers! 4POS now gives you the power back to view all transactions for which VOIDS power back to view all transactions for which VOIDS have been done & for YOU to determine if this is OK have been done & for YOU to determine if this is OK or not! Keeping an eye (Or stopping it) on discounts or not! Keeping an eye (Or stopping it) on discounts given - another big way of theft, is now simpler & given - another big way of theft, is now simpler & faster!faster!


Question 19 : Question 19 : Does the system also print Does the system also print Barcode labels and shelf-talkers? Barcode labels and shelf-talkers?

Dr. 4POS : Yes, 4POS handles many different types of Dr. 4POS : Yes, 4POS handles many different types of printers & also barcode layouts. You can also design printers & also barcode layouts. You can also design your own layout.your own layout.


This all sounds great, but once we have installed 4POS, This all sounds great, but once we have installed 4POS, how do we proceed & get going?how do we proceed & get going?

Question 20 : Question 20 : Do I have to create my items in store one-by-one?Do I have to create my items in store one-by-one?

Dr. 4POS : Now comes the good stuff! 4POS has a Liquor Store Database Dr. 4POS : Now comes the good stuff! 4POS has a Liquor Store Database of over 5,000 products already set up with suppliers, shrinks, pricing of over 5,000 products already set up with suppliers, shrinks, pricing matrix etc. Once you have installed the 4POS system, enable our matrix etc. Once you have installed the 4POS system, enable our unique "Learning Mode" & just start selling! As you scan a product, it unique "Learning Mode" & just start selling! As you scan a product, it will bring up the pre-set description of the item & only prompt you for will bring up the pre-set description of the item & only prompt you for the price! As said, this is while you're selling to your customer & allows the price! As said, this is while you're selling to your customer & allows you to be live from the 1st minute!you to be live from the 1st minute!


Question 21 : Question 21 : And if I need more than 1 POS And if I need more than 1 POS machine? machine?

Dr. 4POS : Dr. 4POS : No problem, 4POS supports multi-terminals and No problem, 4POS supports multi-terminals and have sites that run 16 terminals or more. have sites that run 16 terminals or more.


Question 22 : Question 22 : The big question - License The big question - License fees? fees?

Dr. 4POS : Dr. 4POS : No, we don't charge license fees & all our No, we don't charge license fees & all our updates are freely available on www.4pos.co.zaupdates are freely available on www.4pos.co.za

4POS Packaging4POS Packaging

4POS Contact Us4POS Contact Us

Contact us now to discuss how we can increase Contact us now to discuss how we can increase your POS Business.your POS Business.

Telephone (Jhb) : +27 (11) 475-8731Telephone (Jhb) : +27 (11) 475-8731National : 0860-108-108National : 0860-108-108International on Skype : [email protected] on Skype : [email protected]

Web : Web : www.4pos.co.zaeMail : [email protected] : [email protected]

software for the independently minded retailer! 22 reasons why 4pos is the best pos system for your...

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