Chapter 1

PROBLEM AND ITS SETTINGS

This chapter presents the introduction and background of the study, the problems

identified by the researchers and objectives set for the development of Attendance Monitoring

using Biometric Fingerprint Scanning . This chapter also contains the scope and limitation of the

study.

INTRODUCTION

Attendance is a daily time record of numbers of employee present on a particular day at

work, generally defined as a systematic accurate attendance it is a day-to-day obligation of every

employee’s as fullest potential, improvement of job performance through of different duties and

responsibilities for any given position. Monitoring attendance helps in the long term for a

business, as an employer will be able to tell which employees arrive early, which arrive late and

who has the most absences without any valid reason. Discrepancies in employee hourly records

happen all the time for a number of reasons, and if they are not fixed, that employee may have

grounds for legal action, which could in turn lead to penalties and back pay requirements. Thus,

attendance monitoring is a very important process for both the employee and the employer.

The previous approach in which manually taking and maintains the attendance records

was very inconvenient task. Keeping these issues in mind a system is designed to overcome the

problems associated with attendance system. The attendance monitoring system was created and

it changed the way attendances were marked. The attendance monitoring system has made the

lives of teachers and employers easier by making attendance marking procedure a piece of cake.

An automatic attendance management system using biometrics would provide the needed

solution. After having these issues in mind we develop an automatic attendance system which

automates the whole process of taking attendance and maintaining it. An automatic attendance

management system using biometrics would provide the needed solution. It cannot be forged

easily. With the integration and use of biometric technology getting simpler, many institutions

are using down the biometric road to verify the time and attendance of their students and staffs.

Fingerprints are one of the main forms in biometric field which used to identify the

individual and their uniqueness. Fingerprint authentication is one of popular authentication

systems in the world. Due to their consistency and uniqueness it is used widely. There are several

sources available for the collection and their established use. In the past, magnetic card

attendance system was widely used. But, this system has lot of bugs in it. The card may be lost or

damaged. This fingerprint attendance system is highly secure and cannot be forged easily.

Fingerprints are a form of biometric identification which is unique and does not change in one’s

entire lifetime.

Our proposed system uses fingerprint verification technique to automate the attendance

system. It is believed that no two people have identical fingerprint in world, so the fingerprint

verification and identification is most popular way to verify the authenticity or identity of a

person wherever the security is a problematic question. Universality, that means every person

hold the individual characteristics of fingerprint, so it helps to uniquely identify the employees.

BACKGROUND OF THE STUDY

Increasing information accuracy and reliability are the two paramount reasons a time and

attendance system is installed in any organization. Because an organization’s workforce is often

its largest expense, impacting production and profitability, inaccurate timekeeping can lead to

costly regulatory compliance missteps, among other pitfalls. On the other hand, it should be

noted that employees also represent an organization’s biggest asset with regard to growth and

profitability. Thus, maintaining accurate and reliable time and attendance information makes

labor management a whole lot more manageable.

Biometrics is an effective method in order to record and monitor time attendance, which

will prove to be very useful for the organization to monitor employees and ensure that not only

will the rate of attendance rise up, but also productivity and positive results in a employees’

overall assessment as well.

Biometric technology offers advanced verification for employees in every industry.

Biometric time clocks, which are used to record employee start and end times, are popular in

organizations where security is an issue, or where employees may falsely record their time

worked. Because biometric systems identify people through physical measurements of unique

human characteristics or behavior, they thwart attempts of time fraud, where one employee

punches for another. Biometric systems do not require easily-lost or stolen badges, or other

identifying objects. The organizational costs of this kind of time theft can be enormous. The

company loses money a few minutes at a time compounded across departments and locations.

Biometrics makes it almost impossible for employees to defraud a time and attendance system.

An appropriate time and attendance system that meets your organization’s needs can help

to eliminate and even prevent many, if not most, of the negative aspects of inaccurate and

unreliable timekeeping. Workforce management integration adds efficiency by easily and

securely sharing data from one part of the organization to other parts without manual reentry of

data and the associated errors that can result.

OBJECTIVES OF THE STUDY

A. General Objective

The main objective of the study is to develop and implement an Attendance

Monitoring System Using Biometric Fingerprint Scanning.

B. Specific Objectives

Specifically the study aims to:

1. Design a system for time and attendance monitoring for employees.

2. Create the system as designed using Java as front end and Mysql as

back end.

3. Integrate the system using U.are.U SDK (Biometrics Technology).

4. Test and improve the acceptability of the system

SCOPE AND LIMITATION OF THE STUDY

The system for attendance monitoring is designed specifically for employees working for

the Office-of-the-Treasury at the Manila City Hall.

The study focused on the development of a software intended for attendance monitoring

system for employees through the integration of Biometric Fingerprint Scanning. Generally, it is

consisted of a computer, biometric fingerprint scanning device specifically, the U.are.U SDK.

The system could generate the official time of entry and official time of exit from work, time in

and time out between breaks, and the number of hours spent in overtime of an employee. The

system provides the functionality of recording the number of lates and absences an employee

makes within a period of time.

There are two users to the system, the administrator and the employee. In terms of the

system administrator, the services provided the administrator, the ability to view the attendance

summary of every official employee logged in the system. The administrator could also add a

new employee that can use the system and remove an employee currently registered in the

system. The administrator also have the ability to notify an employee of his/her current

attendance status. In terms of the employee, the registered employee could view the official time

of log-in upon using the system.