Socorro Independent School District

TechPilot Program

Instructional Technology Department

Department of Technology Services

2005-2006

1 Updated: 7/19/2005

TechPilot Handbook Table of Contents

Roles Page(s) Goals/Objectives 4-6 Job Description/Role of TechPilot 7-8 Role of Tech. Trainer 9 Role of Coordinator Tech. Trainer trainings/agenda/scheduling Evaluation 10-12 Absenteeism/Non-Duty day policy 13 Lab Instructional Curriculum: TEKS, Scope & Sequence, Projects 14 Keyboarding 16 Student work display 17 SWAT 18 Broadcast/Live Announcements 19 Broadcast Contest/Awards 20 Tech. Staff Development 21 Technology Family Night 22 School Technology Month 23 Project Kids/Netday Lab Administrative Project/Jr.Tech. Labs Policies 25-26 Classroom Policies 27 Lab Rules: PPT 28 Establishing Network Rights (AUP) 29 Using PINE 30 Campus Webpages 31 Learning Plans Master schedules/scheduling 32 Data File Servers 33 Desktop standardization 34 Electronic bulletin board criteria 35 Communication Admin, Campus, Team 36-38 Campus 411 funds 40 Campus listservs 41 Inventories 42-43 Applications/Hardware 44 Purchasing procedures 45 Checkout system 46 WorkordersTAC 47 District Technology Rubric 49 TechPlan documentation 50 STAR Chart 51 Monthly meetings 52 21st Century Teacher Academy 53 District initiatives: TAKS Weekly, WebCCAT 54-55 DOTS Organizational Chart 56 TechPilot Directory/Expertise list 57-58

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Roles

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TechPilot’s Goals

Helping connect the classroom curriculum to the real world, thus adding authenticity to student learning

Supporting educators to incorporate the Technology Applications TEKS into the core curriculum (TEKS), connecting classrooms to the rest of the world (i.e. web collaboration and e-mail)

Providing a communication/resource tool that educators and students can use for the rest of their lives

Generating excitement for technology!

Describe teacher expectations:

Computer Labs Teachers integrate technology ideas within their curriculum Teachers and TechPilot will align TEKS and TAKS objectives with projects Use remaining available time slots as needed for projects Teachers attend monthly training with TechPilot instructor to learn integration

ideas, strategies, and projects

Classroom computers Should be used collaboratively Teachers should set up a schedule for daily computer use (excluding AR) Should be used as an extension of projects done in tech labs or classroom

curriculum

Describe administrators’ expectations:

Planning Software licensing (i.e.-Bilingual/Sp. Ed.) Broadcasting Troubleshooting

Describe role of TechPilot Instructor:

Mentor Model teacher Establishes SWAT Team Provides ideas for projects Offers training on a monthly basis, or as needed Meets with grade levels to assess technology needs Performs basic troubleshooting Refers tech orders to TAC Maintain a current campus inventory

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Grade Level Planning with Teachers:

Should be required by administrator Monthly grade level meetings

Tech integration into curriculum should be main topic Relate curriculum to TEKS Identifying ongoing technology needs for teachers Match technology with curriculum needs

Teacher Training

Model Teaching Technology integration modeled by TechPilot in both labs at the beginning of

the year (9 weeks) After 9 weeks, more modeling by TechPilot in Jr. Tech. Lab (2 weeks per 9

week period) Throughout the year, as needed in Jr. Tech. Lab Consistently in Projects Lab

Technology Training Should be available once a month (depending on campus needs, training could

be more frequent)

Lab Scheduling at our TechPilot schools PK-5

o Jr. Tech. Lab • Grades PreK-2 • Schedule 1-3 computer lab times per week • TechPilot models for the first 6 weeks to familiarize teachers and

students with lab procedures • Classroom teacher plans lesson • Classroom teacher facilitates lesson • SWAT Team members may assist teachers with instruction

o Projects Lab • Grades 3-5 • All classes will be scheduled one lab time a week for 30-60 minutes • TechPilot and classroom teacher collaborate to create projects • TechPilot and classroom teacher facilitate lessons in lab

o Sample projects: online, multimedia, and publication Middle Schools

o Tech. Lab • As needed to complete projects • Classroom teacher facilitates lesson

o Project Lab • No classes scheduled into Project Lab or Tech Lab until every block,

class, or core has gone through the procedures, rules, routines, lessons

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in responsible use, i.e., plagiarism, citing, copyright issues, and notetaking

• Classes scheduled by core teams following block scheduling times • Classes scheduled by the TechPilot with classroom teacher after

curriculum planning to integrate technology into subject area TEKS • TechPilot and classroom teacher collaborate to create projects • TechPilot and classroom teacher facilitate lessons in lab

o Sample projects: online, multimedia, and publication High School

o Project Lab • First scheduled time into Project Lab is for the class to go through the

procedures, rules, routines, lessons in responsible use (i.e., plagiarism, citing, copyright issues, and note taking)

• Classes scheduled by the TechPilot with classroom teacher after curriculum planning to integrate technology into subject area TEKS

• TechPilot and classroom teacher collaborate to create projects • TechPilot and classroom teacher facilitate lessons in lab • As needed to complete projects

o Sample projects: online, multimedia, and publication

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SOCORRO INDEPENDENT SCHOOL DISTRICT POSITION DESCRIPTION

POSITION TITLE: TSA- Computers CODE: DPA 150-1

DEPARTMENT: Technology Services REPORTS TO: Instructional Technology Coordinator

POSITION NUMBER/PAY SCALE:

SUPERVISES: N/A

POSITION SUMMARY:Serves as the instructional leader for technology to fulfill campus, district, and state needs. Facilitates learning in technology labs, both for students and teachers. Teaches lessons daily which incorporate best teaching practices. Works collaboratively with teachers to ensure technology integration activities are a direct reflection of classroom learning. Helps and plans with classroom teachers to develop curriculum materials that take full advantage of campus instructional goals and technology resources. Provides technology training in the various software applications offered on campus for teachers and administrators. Maintains and/or trouble-shoots campus hardware and software applications. Manages and maintains the campus server to ensure students and teachers organize their work. Serves as the campus webmaster to create, maintain, and update campus webpage. Works with Department of Technology Services to ensure district initiatives are met.

POSITION QUALIFICATIONS/REQUIREMENTS

SPECIFIC CERTIFICATION AND/OR LICENSE REQUIREMENTS: Valid Teaching Certificate

EDUCATION – MINIMUM REQUIREMENTS: Bachelor's Degree

EXPERIENCE – MINIMUM REQUIREMENTS: Minimum of three years classroom teaching experience. Evidence of technology integration into the core subjects and project-based learning experiences using the Internet.

ABILITIES AND SKILLS – MINIMUM: Demonstrate thorough understanding of Technology Application Standards for all teachers. Extensive knowledge in the uses of computers and software applications as a learning tool. Demonstrate appropriate skills, abilities, knowledge, initiative and organizational expertise in the area of teaching with technology. Show evidence of having the ability to establish good rapport with administrators, colleagues, and students.

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JOB DESCRIPTION

1. Develops and maintains relationships conducive to effective learning. Works to establish and maintain open lines of communication with students and teachers in order to assure full use of campus technology resources within the curriculum. 2. Helps and plans with classroom teachers to develop curriculum materials that take full advantage of campus instructional goals and technology resources. (i.e. email, Internet, multimedia tools, etc.) 3. Keeps informed about and actively seeks out teachers and students to participate in collaborative projects and publish on the World Wide Web. 4.Assists campus administration to develop and maintain the campus technology budget to ensure that campus goals are being met. 5.Maintains professional growth by attending workshops, seminars, conferences and/or advanced course work at institutions of higher learning. 6. Facilitates the learning of computer skills as required by classroom instructional objectives and TEKS. 7. Serves as a liaison between campus and district technology activities. 8. Assists in the development and implementation of district and campus level technology goals within the Campus Action Plan. 9. Assists campus administration to develop and maintain campus computer hardware and software inventory. 10. Plans and delivers technology training and inservices for students, faculty and administration. 11. Evaluates hardware, software and software updates for instructional use. 12.Takes all reasonable precautions to protect students, equipment, materials, and facilities. 13.Assists in upholding and enforcing school rules, administrative regulations, and Board policy. 14.Grooms and dresses appropriately. 15.Attends all meetings as required. 16.Upholds and adheres to safety rules and policies of the SISD safety program. 17.Supports the goals and objectives as assigned by the appropriate supervisor. 18. Performs other related duties as assigned.

WORKING CONDITIONS:

TERMS OF EMPLOYMENT:

WAGE / HOUR STATUS: Mental Demands:Reading; ability to communicate effectively (verbal and written); ability to instruct; maintain emotional control under stress.Physical Demands/Environmental Factors:Moderate standing, stooping, bending and lifting; occasional prolonged and irregular hours.197 DaysExempt

EVALUATION:

Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of professional personnel.

SIGNATURE: ______________________

__________________________________________

_DATE: _____________________

ADOPTED: 4-5-94 AMENDED: 11-20-96, 01-10-03, 02-11-04

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TechTrainer Responsibilities

Mentor 40 TechPilots at 35 Campuses Provide Training for District

TechPilot Technology and Curriculum Training for TechPilots and teachers

Initiatives such as United Streaming Video, Backward Design Approach, Read 180, Rosetta Stone, Tango, Mambo, WebCCAT, etc.

Train TechPilots and teachers during Intersession Provide overview of TechPilot Program to all new TechPilot Campuses Presenters at Mission of Excellence Conference (WebCCAT Software, etc.)

Assist TechPilots to set up 2 technology labs Assist with setting establishing schedules Define Technology Lab Rules & Procedures Implement Instructional Lessons Aligned to TEKS Webpage Tutoring Install Software LPR Printers

Troubleshoot at TechPilot Campuses Meet with Administrators to discuss campus technology trainings Facilitate software presentations across District (Net Tracker, Textbook adoption, Rosetta Stone, etc.)

Hold monthly meeting with TechPilots Maintain TechPilot website with instructional resources for students & teachers

Oversee District Technology Plan and documentation Supervise STAR Chart Surveys for all Campuses, Annually Attend Technology Meetings (RTAC, Instruction Dept., DOTS, etc.) Participate in District Staff Development Trainings Monitor and/or administer the TAKS test Assist with video broadcasts Work on grants (Collaborative nominees, etc.) Create templates and training handouts Campus visits

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TechPilot Evaluation/Explanation

Instructional Technology Coordinator and campus principal will evaluate TechPilots collaboratively.

Evaluations will be reviewed at the beginning of the school year with all TechPilots to clarify the job and responsibilities.

TechPilots will review their job description/evaluation with campus principal within the first 2 weeks of the beginning of school.

A summary of the meeting will be submitted to the Coordinator.

A mid-year review will be completed by TechPilot and campus principal to address any areas of concern before the end of the year.

Mid-year review must be submitted to Coordinator with signatures.

The campus principal may choose to utilize a PDAS observation in addition to the TechPilot evaluation.

PDAS will be supporting documentation to the overall evaluation.

Evaluations will be done by March of each school year. Serving as a Teacher on Special Assignment, Computers, TechPilots will be recommended or non-recommended for re-employment.

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TEACHER ON SPECIAL ASSIGNMENT DPA 150-A

PERFORMANCE APPRAISAL NAME:__________________________________ DATE:_______________________ The appraiser will mark each item with a number using the following scale: Clearly Outstanding 5 Below Expectations 2 Exceeds Expectations 4 Unsatisfactory 1 Satisfactory 3 Not Applicable N/A __________ 1. Develops and maintains relationships conducive to effective learning. Works to establish

and maintain open lines of communication with students and teachers in order to assure full use of campus technology resources within the curriculum.

__________ 2. Helps and plans with classroom teachers to develop curriculum materials that take full

advantage of campus instructional goals and technology resources. (i.e. email, Internet, multimedia tools, etc.)

__________ 3. Keeps informed about and actively seeks out teachers and students to participate in

collaborative projects and publish on the World Wide Web. __________ 4. Assists campus administration to develop and maintain the campus technology budget to

ensure that campus goals are being met. __________ 5. Maintains professional growth by attending workshops, seminars, conferences and/or

advanced course work at institutions of higher learning. __________ 6. Facilitates the learning of computer skills as required by classroom instructional

objectives and TEKS. __________ 7. Serves as a liaison between campus and district technology activities. __________ 8. Assists in the development and implementation of district and campus level technology

goals within the Campus Action Plan. __________ 9. Assists campus administration to develop and maintain campus computer hardware and

software inventory. __________ 10. Plans and delivers technology training and inservices for students, faculty and

administration. __________ 11. Evaluates hardware, software and software updates for instructional use. __________ 12. Takes all reasonable precautions to protect students, equipment, materials, and facilities.

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TEACHER ON SPECIAL ASSIGNMENT/COMPUTER DPA 150-A PAGE 2 __________ 13. Assists in upholding and enforcing school rules, administrative regulations, and Board

policy. __________ 14. Grooms and dresses appropriately. __________ 15. Attends all meetings as required. __________ 16. Upholds and adheres to safety rules and policies of the SISD safety program. __________ 17. Supports the goals and objectives as assigned by the appropriate supervisor. TOTAL __________________ ÷ 17 = __________ Specific steps for improvement: ________________________________________________________ ________ Recommended for re-employment ________ Not Recommended for re-employment ____________________________________ ______________________________________ Employee Campus Supervisor ______________________________________ ______________________________________ SS# District Supervisor

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Absenteeism/Non-Duty Days

TechPilots will call in all absences to the Subfinder system and indicate reason for absence.

Call or email Coordinator and campus administrator on or before an absence.

School Business days (for any training) must be called in to the subfinder system.

Personal leave days must be approved 5 days in advance by Coordinator, as per district policy.

Non-duty days will not be taken when students are in session, as per district policy.

It is your responsibility to keep track of your non-duty days. Ask your campus secretary or call Personnel Services for an

extended contract employee calendar. Non-duty day form must be submitted before taking days. Non-duty day form must have job number before receiving

approval. Coordinator must approve non-duty days. Discuss leave time with campus principal prior to scheduling non-

duty days. MANDATORY: TechPilot must submit a non-duty day form to Coordinator for approval before taking non-duty or personal days.

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Lab Instructional

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TechPilot Curriculum

TechPilots will address the TEKS within all lessons taught in the technology labs.

TechPilots will serve as instructional leaders to assist teachers in developing technology-infused lessons incorporating best teaching practices, including all available campus technology resources/equipment.

TechPilots will prepare and model lessons directly reflecting curriculum being taught in the classroom.

TechPilots will teach most of the lessons at the beginning of school year. As teachers become confident, the TechPilot will facilitate lessons.

The SISD Scope and Sequence will be followed at all times!!

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Keyboarding

Keyboarding may be taught in isolation at the beginning of the school year when the TechPilot is working with the lower grades in the Tech Lab.

Technology is meant to be integrated into regular instruction as a part of teaching the TEKS, Scope & Sequence, concepts, etc, and should not be used or taught in isolation.

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Student Work Display

Student work should always be displayed in the lab and/or bulletin boards outside the lab.

Student work samples should be reflective of current projects that have been completed within the past 2-3 weeks.

Every class that attends the computer labs should have a sample of its project displayed.

Displays should be interesting and attractive.

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SWAT

Students Working to Advance Technology (SWAT) is a national program that gets children involved with technology at their school. Socorro supports the SWAT Team in each of the TechPilot schools.

The TechPilot will coordinate the SWAT Team. Students interested in participating in the SWAT team have to go through a job application process: filling out an application, getting letters of recommendation, and sitting through an interview.

Necessary forms to apply for the SWAT team may be downloaded from: http://programs.sisd.net/techpilot/swat.html

Copies of the forms are also included in the Support Documents section.

Students in the program learn "real world" technology skills that will help them in their future studies and endeavors. Some of these valuable skills include:

Incorporating digital movies and pictures into multimedia presentations that can be used in the school's daily announcements.

Helping and mentoring other students with software applications on campus.

Learning web page development. Acquiring basic troubleshooting techniques.

In order for students to be eligible to apply and continue to participate in SWAT, they must:

have passed the TAKS test the previous year (if applicable), maintain passing grades, and demonstrate satisfactory conduct.

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Broadcast/Live Announcements

Daily video broadcasts using the campus multimedia system should begin by the second week of school.

In most cases, the SWAT Team will produce and broadcast the school’s daily announcements under the supervision of the TechPilot.

TechPilots must properly train SWAT teams to produce quality video broadcasts.

SWAT teams should be knowledgeable enough to cover broadcasts in the TechPilot’s absence.

If another campus group is given the daily broadcast duty, the TechPilot must coordinate with the group’s sponsor.

TechPilots must work with the TAC to acquire quotes for the hardware, such as audio mixer, video mixer, etc.

TechPilots are encouraged to visit other campuses to view their video broadcasts.

For technical support regarding broadcasting, contact Chad Sarrach at 937-1107.

MANDATORY: TechPilots are responsible for securing all hardware for broadcast.

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Broadcast Contest/Awards

In order to promote student produced broadcasts throughout the district, SISD has established the SISD Broadcasts Awards.

The contest is mandatory for all schools in Socorro I.S.D. If the TechPilot is not responsible for the broadcast production, they

are responsible for informing the person in charge of the broadcast at the contest and turning in the required video.

The Department of Instructional Technology will oversee the contest. See the support documents for guidelines and rules.

Broadcast contest award categories: News anchors Sports anchor Weather anchor Special event/feature Principal’s report Interview Set design Graphics/animations

MANDATORY: TechPilots will submit an entry for their campus for the broadcast awards contest.

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Technology Staff Development

Determine training needs of your campus teachers District initiatives Technology Rubric results Requests by administrators Requests by teachers Observations during instruction

Organize By grade level, department, core/block teams, topic Times

o After school o Staff development day o Grade level meetings, conference periods

Teachers proficient in the skill can be asked to assist with or deliver the trainings

Provide agenda and handouts Sign-in sheets Spreadsheet to track teacher attendance Certificates of completion/participation that document number of hours

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Technology Family Night

TechPilots will be in charge of coordinating a Technology Family Night on their campus on an annual basis. (Target month: January)

Technology Family Night will be scheduled independently of other campus events. (kick-off or culmination to Tech. Month)

Technology Family Night should be arranged to give students and their families the opportunity to work together in a computer friendly environment.

Students will also be given the chance to show their parents just what experts they have become at using the computer.

For students who may not have access to computers in their home, Technology Family Night gives those students and their families a hands-on opportunity to showcase their work.

It is highly encouraged to seek the help of teachers who have used technology effectively in their class to assist with the Technology Family Night.

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School Technology Month Project Kids/NetDay

SISD Tech Pilot Program will implement its 1st Annual Celebration of Curriculum and Technology Integration.

The Celebration of Curriculum and Technology Integration is a way to showcase for parents and the community how instructional technology can enrich and expand learning.

Students will showcase their technology projects in hands-on interactive demonstrations in the classroom.

Remind visitors to sign in at the main office as they enter the building. Month timeframe-divide schools so parents and board members can attend.

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Lab Administrative

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Lab Policies & Guidelines

Jr. Tech. Lab for PK-5 schools Schedule

o Grades PreK-2 o Classes scheduled 1-2 times per week o Classroom teacher plans lesson o Classroom teacher facilitates lesson

TechPilot models for the first 6-9 weeks to familiarize teachers and students with lab procedures. TechPilot will return to the Jr. Lab for 2 weeks per 9 week period.

SWAT Team members assist teachers with instruction. Teachers integrate technology ideas within their curriculum. Teachers attend monthly training with TechPilot instructor to

learn integration ideas, strategies, and projects. Projects Lab for PK-5 schools

Schedule o Grades 3-5 o Teachers will schedule one lab time a week for 30-60

minutes. Open slots can be used as needed to complete projects

o Classes scheduled in blocks of time dependent on the type of project and teacher’s schedule

o TechPilot and classroom teacher collaborate to create projects

o TechPilot and classroom teacher facilitate lessons in lab

Use Projects Lab as an open lab as needed for all projects. Teachers and TechPilot will align TEKS and TAKS objectives

with projects Teachers attend monthly training with TechPilot Sample projects: collaborative, online, multimedia, and

publication

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Middle School Tech. Lab

As needed to complete projects Classroom teacher facilitates lesson

Middle School Projects Lab Prior to scheduling for projects, classes will be scheduled into

Projects Lab to go through the procedures, rules, routines, and lessons in responsible use, (i.e., plagiarism, citing, copyright issues, and note taking)

Classes scheduled by core teams following block scheduling times

TechPilot and classroom teacher collaborate to create TEKS-based projects

TechPilot and classroom teacher facilitate lessons in lab Sample projects: collaborative, online, multimedia, and

publication

High Schools Project Lab

Prior to scheduling for projects, classes will be scheduled into Projects Lab to go through the procedures, rules, routines, and lessons in responsible use, (i.e., plagiarism, citing, copyright issues, and note taking)

Classes are scheduled by the TechPilot with the classroom teacher after curriculum planning to integrate technology into subject area TEKS.

TechPilot and classroom teacher collaborate to create TEKS-based projects

TechPilot and classroom teacher facilitate lessons in lab Sample projects: collaborative, online, multimedia, and

publication

Substitute Teacher Policy: Prior approval from the TechPilot is needed in order for a class to attend the computer lab with a substitute.

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Classroom Policies

Room Arrangement-Hardware

Do students have easy access to computers? All classroom computers need to be placed in an area that is conducive to learning.

All cabling and wiring for classroom computers needs to meet all safety regulations. No wires/cables may be lying freely on the floor. They must be secured or covered with appropriate cord covers.

Teachers have easy access to computers not only for administrative use, but for presenting, and modeling lessons.

Computer Software

Make sure that responsible use guidelines and software license

agreements are followed.

Managing Classroom Computers Computer activities should provide students opportunities for

collaborative learning. Students can rotate through the computer(s) when used as learning

stations to target key content areas. Computers may also be used to reinforce or remediate skills (drill

and practice). This is an excellent way to incorporate district programs such as Rosetta Stone.

Teachers are responsible for monitoring computer and printer use.

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Computer Lab Rules

Each TechPilot will determine the rules and procedures to be followed by students and teachers in the computer labs.

These rules and procedures will be presented to students and teachers using PowerPoint at the beginning of the year.

All classes must review the rules and procedures PowerPoint before using the computer labs for any purpose.

Rules and procedures should be prominently posted in the computer labs.

If there are any other areas with computers that are accessible to students, rules and procedures for these areas should also be addressed and visibly posted.

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Establishing Network Rights

Every student and employee in SISD is given a personal username and password for accessing network resources (internet/intranet, e-mail, etc…) The required forms can be downloaded at the following site: http://www.sisd.net/about/usesisdnet.php?home

The Acceptable Use Policy (AUP) outlines the rules that the user will agree to follow when using district network resources.

The Agreement form needs to be completely filled out before it can be submitted.

Students should also be given the Letter to Parents/Guardians, which gives parents further guidelines for assisting with making their children responsible users of technology.

If parents deny, the TechPilot should call to clarify any issues that may exist. If necessary, the administration may get involved.

Procedures for the TechPilots:

Distribute the appropriate forms to the user. Fax the completed Agreement to the TAC at 851-7575. Keep the Agreement on file until the user has received the

username and password. An account should be established within two weeks. The status

can be checked using the Campus Report from the PINE interface. (See Using PINE) If no account has been established for the user, place call to TAC at 937-1111 to determine if the Agreement form needs to be re-sent.

MANDATORY:

TechPilots must maintain a binder containing the usernames and passwords for students in such a manner that teachers can easily find this information.

This binder must be accessible to teachers at all times and be kept current.

Additionally, this binder should contain other non-sensitive usernames/passwords that students and teachers will need (i.e. Rosetta Stone, United Streaming)

TechPilots must model appropriate netiquette for students. Students must log in with their username and password.

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Using PINE

PINE is a text-based interface that allows each TechPilot to change user passwords and run Campus Reports to verify user accounts. This interface will be used to change student passwords only!

Windows OS: Start-Run-telnet login.sisd.net Mac OS: Go to http://www.versiontracker.com to search for, download and install a free Telnet application. Open a connection to: login.sisd.net

Log into the system (password will not echo), then pick from the following options:

Option 2 Reset Student/User Password o Enter the username o Enter the desired password. The password must be at

least six characters long and must include a combination of letters and numbers.

Option 3 Generate Campus Report o After a few seconds, you will see a message indicating

that the report has been e-mailed to the TechPilot’s inbox.

o The report will be an attachment and can be opened using any spreadsheet application.

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Campus Webpages

Each TechPilot is responsible for maintaining the campus website with current information.

Every teacher should have an account to access their web space in order to maintain their webpage(s).

Daily checks of the administrative user interface should be performed to publish new information that may have been created.

Campus webpages must follow the requirements established by DoTS.

Campus webpages should showcase student achievement, parental involvement, and teacher resources.

If you have any problems with the Mambo interface for managing the campus website, contact Celina Fuentes at 937-1017.

MANDATORY:

TechPilots must update their campus webpage as necessary. TechPilots must keep/maintain the district’s consistency.

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Master Schedules & Scheduling

A master schedule indicates the time slots at which each class will be attending the computer lab, the TechPilot’s conference period (45 consecutive minutes), lunch period (30 duty-free minutes), and webpage development.

There should be NO transition period in between classes. The master schedule must be submitted to the Coordinator before classes begin attending the computer lab.

A schedule for each computer lab must be prominently posted. When applicable, open scheduling slots should be made available a week in advance.

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Data File Servers

File servers at the campus are used to store data for students, teachers, and administrators.

The TechPilot is responsible for setting up an organizational structure on the file servers for applications to run properly (i.e. AR, STAR, WiggleWorks) and files to be saved in an organized manner (i.e. Grade Level Folders, Drop Boxes, Teacher/Class Folders).

The TechPilot must maintain the file server at least once per week to ensure consistency.

TechPilots must regularly model the proper saving procedure for students and teachers.

Teachers and students should demonstrate this skill as the TechPilot Trainers visit the campuses.

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Desktop Standardization

Computer desktops should be standardized throughout the computer labs and the classrooms to minimize clutter and facilitate the use of computers.

Computer hard drives should have an organized file structure to facilitate the saving and retrieval of files.

TechPilots must explain the structure to students and teachers as they model lessons.

TechPilots must train SWAT members to help maintain campus desktop standardization.

Using desktop control applications (i.e. FoolProof, Deep Freeze) is highly recommended.

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Electronic Bulletin Board

Each campus has an electronic bulletin board system that plays on the televisions throughout the school.

The TechPilot is responsible for ensuring that the information be kept current, whether he/she is updating it or not.

Only administrative-approved events should be displayed. TechPilots are encouraged to use the electronic bulletin board system to communicate with students, teachers, and parents.

Electronic bulletin board system can also be used to support instructional goals.

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Communication-Campus Administration The success of the TechPilot program depends on the effective and constant communication between the TechPilot and the campus administrators.

Establish a habit of meeting with the campus administrator(s) on a daily basis. Keep them informed of both positive and negative issues with teachers’

participation in the labs. Work with the administration to develop a system for the TechPilot to assist

classroom teachers with their curriculum planning. Grade-level, block, and/or 9-week planning meetings

Collaborate with the administrators to publish current, pertinent information on the campus webpage.

MANDATORY:

Meet with administrator(s) after each TechPilot monthly meeting to keep them abreast of the instructional technology issues and initiatives.

Conduct a beginning of the year and mid-year evaluation using the TechPilot job description to clarify the TechPilot’s responsibilities.

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Communication-Campus Faculty & Staff

Communicating with the faculty and staff about technology issues should occur frequently.

The best time to accomplish this goal would be during grade level meeting/planning and SIT Meetings.

A weekly/bi-weekly e-mail should be sent to the campus listserv indicating the following (if applicable):

Important upcoming dates Dates/Reasons for TechPilot duty-related absences Instruction-related issues Only district/campus related items may be published to

campus listserv. This information should also be posted on the TechPilot’s campus webpage.

MANDATORY: The TechPilot must explain and monitor the appropriate use of e-mail being sent to the campus listserv. (The policy can be found on the SISD webpage.)

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Communication-TechPilot Team Effective communication is a vital component for organizational success. The ability to effectively communicate with co-workers is an essential skill for everyone on the team to exercise.

For instructional technology concerns, the Instructional Technology Coordinator and TechTrainers are available for addressing your needs. If we do not know the answers to your questions, we will find

the information for you or direct you to the person to contact. TechPilots will have an assigned TechPilot Trainer to

communicate about issues that may arise. For campus concerns, communication with the school administration is a must.

TechPilots must take active responsibility for their communication skills. If you have a question, ask someone for assistance. Don’t wait until you are in a bind to seek help. Follow up or follow through on the items of concern.

o Determine specific follow-up actions and/or specific follow up dates.

Return phone calls and e-mails in a timely manner. Be honest about your concerns. Give as many of the details as will help others assist you. Disseminate information accurately. Send exciting news and instructional resources to the TechPilot

listserv.

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Campus

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Campus Technology Allotment (411 Funds)

All school districts in Texas continue to receive a $30 per student technology allotment for the purchase of technology in support of the goals of The Long-Range Plan for Technology.

The Texas Education Code (TEC) Chapter 32 §32.005 (B) states that the allotment may be used only to:

provide for the purchase by school districts of electronic textbooks or technological equipment that contributes to student learning; and

pay for training educational personnel directly involved in student learning in the appropriate use of electronic textbooks and for providing for access to technological equipment for instructional use.

As stated in TEC §31.002. Definition. (1), an "electronic textbook" means computer

software, interactive videodisc, magnetic media, CD-ROM, computer courseware, on-line services, an electronic medium, or other means of conveying information to the student or otherwise contributing to the learning process through electronic means.

Definition of "Technological equipment" is found in §31.002 (4). "Technological equipment" means hardware, a device, or equipment necessary for:

instructional use in the classroom, including to gain access to or enhance the use of an electronic textbook; or

professional use by a classroom teacher.

Technology Allotment funds flow to the district from TEA, and the district is held accountable for the use of those funds.

Expenditures of the Technology Allotment are coded in the Public Education Information Management System (PEIMS).

MANDATORY:

TechPilots must maintain a 411 log/notebook of all expenditures to include purchase requisitions until a copy of the purchase order is received.

Notebooks will be reviewed by the Coordinator as part of the TechPilot end of year evaluation.

40 Updated: 7/19/2005

Campus Listserv Individual TechPilots will no longer maintain campus listservs. The listservs and the members have been created by DoTS and will be updated through an interface with the Personnel Department. There are two listservs that have been created per campus, one for the administration and one for the teachers/staff.

When creating an e-mail, click on the ‘To:’ button and type in ‘Campus’ in the window that appears to see the campus lists.

Select the list you wish to send the e-mail to, then click on the ‘To:’ button at the bottom of the window.

To reset teacher passwords, the Outlook ADMINPAK must be downloaded and installed in order to use the Campus Console.

System Requirement: Windows 2000 or above To download the ADMINPAK, open an internet browser and go to:

\\adm-nas\dots\Tech Pilot Consoles Double-click the ADMINPAK to install. Afterwards, return and download your Campus Console

Any problems or questions pertaining to campus listservs can be directed to Mike Andl at 937-1003 or mandl@sisd.net.

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Campus Technology Inventories TechPilots are responsible for maintaining a campus technology inventory of all existing applications and hardware.

New applications and equipment should be included as it is purchased.

Campus technology inventories must include the following information (electronic format):

Applications o Licensing

Computers o User/office/room o OS (Windows XP/MacOS 9 or X) o CPU o Memory o HD Size o SN# o SISD Asset Tag o Manufacturer

Monitors o User/office/room o SN# o SISD Asset Tag o Manufacturer o Screen Size o Computer SN# Monitor attached to

Peripherals o User/office/room o Manufacturer o Model of Peripherals o SN# o Memory (if installed) o SISD Asset Tag

Items that need to be removed must have a Fixed Asset Removal form filled out and a workorder submitted to

MANDATORY:

Campus technology inventories must be completed at the beginning of each school year, maintained throughout the year, and updated at the end of the year.

42 Updated: 7/19/2005

Campus and district administrators must be provided a current copy of school inventory at beginning and end of school year.

If an item is lost or stolen, a police report must be filed with our district police.

TechPilots are responsible for acquiring police reports for lost/stolen items. (REPORTS must be attached to inventory)

43 Updated: 7/19/2005

Campus Applications & Hardware

TechPilots are responsible for purchasing required software applications which improve student academic achievement.

o All applications must have a license: lab, site, or network. It is highly recommended to purchase network licenses, when appropriate.

o TechPilots must maintain a notebook with documentation (purchase order) and licenses for ALL applications.

o TechPilots must work with campus technology committees to determine which applications will positively impact learning.

Standardization must be taken into account; applications should be made available for labs and classrooms.

o TechPilots must work with the Tactical Assistance Center (TAC) to find quotes for the desired applications.

TechPilots are responsible for purchasing required hardware which improves student academic achievement.

o SISD’s is in the process of migrating to an all PC (Windows OS) platform across the district.

o TechPilots must maintain a notebook with documentation (purchase order) and inventory for all equipment.

o TechPilots must work with the Tactical Assistance Center (TAC) to find quotes for the desired equipment.

MANDATORY:

TechPilots will keep a notebook with all related documentation to software and hardware.

Notebooks will be reviewed by the Coordinator as part of the TechPilot end of the year evaluation.

44 Updated: 7/19/2005

Purchasing Procedures

TechPilots must work with campus secretary to purchase desired software applications, hardware, supplies, and materials.

A purchase requisition form must be submitted to campus secretary. Work with your campus secretary to ensure proper

documentation and timelines are met. All quotes for available software applications and hardware are

located on our Intranet at: o http: //staffnet.sisd.net

If your desired item is not on the list, a Request a Quote form must be submitted to the TAC.

o This form also found at: http://staffnet.sisd.net Your secretary enters the purchase requisition into the system, the

proper personnel approve the requisition, and it is converted into an actual purchase order.

Keep copies of all purchase orders expending 411 funds. All items purchased with 411 funds must be for student use. If you encounter any problems, contact campus principal or

Instructional Technology Coordinator for assistance. As items are received, ensure all contents are intact. Check to see that a fixed asset sticker appears on all equipment and

items that will be inventoried and/or checked out. If no fixed asset sticker exists, ask your campus secretary for

one. Supplies and materials that are consumables will not need a

fixed asset sticker.

MANDATORY: Inventory all equipment as you receive it. An inventory must be kept by the TechPilot with the proper

information necessary (refer to Campus Technology Inventory page) as required on the electronic file supplied by DoTS.

45 Updated: 7/19/2005

Checkout System for Equipment

TechPilots are required to take all reasonable precautions to protect students, equipment, materials and facilities, as stated in the job description.

A system must be in place for securing technology labs at all times. If TechPilot is absent, necessary steps must be taken to ensure

lab is available to students and teachers during the day and secured at the end of the day.

o A teacher, administrator, or SWAT member should assist.

It is paramount to ensure data projectors, digital camcorders, digital cameras and printers in labs are secured.

A system must be in place for securing all peripherals in a locked location.

A log/notebook must be maintained to ensure each item is checked out accordingly.

Cameras, camcorders, and data projectors should be in carrying cases along with all the necessary cables and software.

o Checkout as a package and receive as one. o Check to make sure equipment is functioning properly,

and that all associated parts, i.e., cables, batteries, media, etc. are returned.

Printers When establishing hallway printers, select teachers that will

assist in monitoring printer usage. Black and white printers should be in each of the hallways. Color printers should be in technology lab(s).

o Color printing should be for students’ final product. o Color printing is for instructional use.

Request to be placed on your campus check-out procedures list to ensure everyone returns any items they have in their possession.

MANDATORY:

TechPilot must maintain a check-out log demonstrating hardware usage.

Notebook will be reviewed by Coordinator as part of the TechPilot’s end of year evaluation.

46 Updated: 7/19/2005

Workorder to Tactical Assistance Center (TAC)

TechPilots serve as instructional leaders whose main focus is to positively impact student learning.

TechPilots are responsible for basic trouble-shooting and minor repairs.

All TechPilots will receive training in using the TAC software at the beginning of the school year.

The TechPilot philosophy is to trouble-shoot for 5 minutes, so as not to interrupt lab instruction being provided.

If in 5 minutes, the TechPilot is unable to correct the situation, contact the TAC to report the problem:

TAC phone number 937-1111 TAC e-mail tac@sisd.net TAC website http://tac.sisd.k12

Timeframe for work orders placed should be 2 days. Follow-up with a call to TAC.

47 Updated: 7/19/2005

District

48 Updated: 7/19/2005

Technology Rubric

The district technology rubric was established based upon the State STaR Chart.

All teachers and administrators will take the self-assessment. TechPilots will provide a scheduled opportunity for teachers to take an on-line technology self-assessment survey.

TechPilots must maintain a sign-in sheet or documentation for teachers and administrators as they complete the survey.

This self-assessment will be used to determine the teacher’s level of technology proficiency and to identify personal technology professional development needs.

There will be 3 types of assessment included in the technology rubric:

o Technology self-assessment o Written evaluation o Performance evaluation

Teachers should demonstrate skills acquired in technology trainings on a consistent basis- regularly.

TechPilots should model lessons, as well as, facilitate lessons for all classroom teachers.

49 Updated: 7/19/2005

TechPlan Documentation Each TechPilot has the responsibility of being knowledgeable about the District’s Technology Plan. http://staffnet.sisd.net/departments/technology/applications/techplan/plan.php

TechPilots must promote the goals and strategies of the district technology plan in their trainings and workshops.

The Texas Education Agency requires each campus to maintain documentation of addressing the goals of the district technology plan.

Sign-in Sheets with date, location, presenter, teachers’ name, grade level and signature.

Agendas for the trainings offered. Handouts provided at the trainings. Student work or teacher lessons.

TechPilots must work with campus administration to ensure district technology goals are being addressed at the campus level.

Each campus will provide evidence of various campus strategies by uploading their documentation to:

http://staffnet.sisd.net/departments/technology/applications/techplan/plan.php

This documentation will be used by the district to support the district’s technology plan.

MANDATORY: Each campus TechPilot must submit at least 40 documents, 10 per goal, each school year to the district’s technology plan. A document may be used as evidence of support for more than one goal.

50 Updated: 7/19/2005

STaR Chart

The Texas STaR Chart online survey will be completed by all teachers in January and will be used by each campus to gauge the progress of integrating technology needs at each campus.

The STaR Chart is an important tool as it is the foundation for our district technology rubric. Both of these rubrics fulfill the requirements of the District Technology Plan.

The results of the Texas STaR Chart directly impact the funding that the district/campus receives from both state and federal sources (i.e. E-Rate).

TechPilots will provide a scheduled opportunity for teachers to take the on-line STaR Chart assessment.

TechPilots must thoroughly understand and explain the STaR Chart to campus teachers and administration before taking the survey.

Teachers must understand that even though it is a self-assessment, their honest input is necessary.

Based on their results, professional development will be offered at the campus and district-level.

TechPilots must maintain a sign-in sheet or documentation for teachers and administrators as they complete the survey.

More information on the Texas STaR chart can be found at http://starchart.esc12.net/

51 Updated: 7/19/2005

Monthly Meetings

TechPilots will meet on a monthly basis at various campuses. The purpose of these meetings will be to:

Provide useful information regarding campus and district initiatives

Network with other TechPilots Share curriculum, lesson ideas and student projects Provide training of instructional applications and hardware Identify and address ongoing needs at each campus Develop lessons aligned to TEKS/district scope and sequence Maintain consistency within the instructional technology program Submit learning plans

TechPilots must disseminate information and skills acquired at the meetings with teachers and administrators.

SIT meetings Grade level/block/core team meetings Leadership meetings E-mail to campus listserv Faculty meetings

MANDATORY:

TechPilots must meet and address topics discussed at each monthly meeting with campus administration within 3 days of monthly meeting.

Attendance is mandatory for TechPilot monthly meetings. o Communicate this to your campus o Call the absence into subfinder as School Business o If you are unable to attend, contact Coordinator before the

meeting

52 Updated: 7/19/2005

21st Century Teacher Academy

SISD recognizes the importance of professional growth and will implement professional development seminars in the area of instructional technology.

TechPilots will inform and explain the criteria and requirements to all campus teachers.

Teachers interested, that meet the qualifications, will submit a summary as to why they should be selected as the campus representative.

Summaries will be reviewed by Principal and TechPilot. Principal and TechPilot will make nomination for campus

teacher to attend the 21st Century Teacher Academy.

The Academy will be held after school and Saturdays. The Academy will begin each September and conclude in May.

Criteria and Qualifications:

Must be a certified classroom teacher.

53 Updated: 7/19/2005

District Initiatives Tango

Tango will be used by all elementary schools as they enter TRPI and Tejas Lee scores to the State.

Tango will also service all Voyager schools as they evaluate and assess the student’s reading progress.

TechPilots will be trained in how to use the hub so teachers can connect to input their scores.

TechPilots will be required to do basic troubleshooting. Mambo

Mambo is the open source content management system the distict has selected for html use.

All campus webpages, to include teacher webpages, will be created in Mambo.

TechPilots will receive training and ongoing support for Mambo from our district Webmasters.

Read 180

Read 180 is a reading program designed for secondary students. This program is the SRD program for the district. TechPilots are responsible for assisting the SRD teacher with basic

troubleshooting issues. TechPilots along with the SRD teachers will be trained in how to

implement Read 180.

WebCCAT The WebCCAT is a web-based assessment tool that teachers will use to create assessments for their students based on the TEKS and the District’s Scope and Sequence.

TechPilots will be responsible for providing training to new teachers on the WebCCAT.

http://www.webccat.com Rosetta Stone

The Rosetta Stone is a web-based application that several campuses use to aid students in language acquisition and proficiency.

The Rosetta Stone application has been acquired for use in classrooms as learning centers.

54 Updated: 7/19/2005

TechPilots at the campuses that are using Rosetta Stone are responsible for providing training for teachers.

United Streaming Video

United Streaming Video is a subscription, web-based service that provides streaming and downloadable video content.

TechPilots will train teachers on creating their accounts and using the service model effective uses of incorporating the videos in lessons and

projects.

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DoTS Organizational Chart

Note: Organizational chart under revision.

56 Updated: 7/19/2005

TechPilot Directory/Expertise List

Last Name First Name Campus Email Lab Phone # Expertise Aguilar Diana Escontrias daguil02 937-4100 Aguirre Gloria TechPilot Trainer gaguirre 937-1095 Alarcon Andrew Desert Wind analarcon 937-7837 research, PPT, poster mArmijo Erica Hurshel Antwine 1 earmij 937-6400 Baggett Teri Jane Hambric 1 tbagge 937-4600 Mac troubleshooting, nBarde William Hueco wbarde 937-7648 Bittner Jenifer Instr. Tech. Coord. jbittner 937-1095 Jen-of-all-Trades Bonilla Patricia Sierra Vista pbonilla 937-8158 Braden Holly Myrtle Cooper hbraden 937-7768 gradebook, Marco PoloCalderon Gregoria Ernesto Serna 1 grcalderon 937-4800 Mac operation, desktopCantu Noe O'Shea Keleher ncantu 937-7279 spreadsheets, sound maCarrillo Edith SunRidge ecarri 937-6636 Castillo Stanya Jane Hambric 2 scasti07 937-4671 Chavez Alberto Eldorado HS albchavez 937-3244 Mambo, PC troubleshoDeSantis Jim Socorro HS jdesantis 937-7200 GP Edit, PC/Mac troubDiaz Georgina Robert Rojas gdiaz06 937-8554 Dominguez Terry Socorro Middle tvanhorn 937-5000 PPT, spreadsheets Estrada Annabel HD Hilley aestra17 937-8472 AppleWorks, iMovie Farnam Jan Salvador Sanchez Middle jfarnam 937-5200 Gonzalez Frances Hurshel Antwine 2 frangonzalez 937-6400 curriculum Grigg Lesley Campestre lgrigg 937-7316 Hansen Daphne John Drugan dhanse 937- Herrera Denisa Americas HS dmoral14 937-2891 PC troubleshooting, MSLimon Jeannette Montwood Middle jlimon01 937-5823 Loya Shivon William D. Slider MS sloya05 937-5400 Maldonado Sergio Ernesto Serna 2 smaldo 937- Martinez Lorena Walter Clarke Middle 1 lormartinez 937-5654 Miller Gary John Ensor Middle gmille 937-6048 Miranda Jody Elfida Chavez jmiranda 937-8331 peripherals, Mac troublMonroy Julie Vista Del Sol jarred01 937-7519 Moreno Miguel TechPilot Trainer mmoreno 937-1095 Go ahead…Just call! Ocegueda Raquel Escontrias Early CC rocegu 937-4200 Ornelas Claudia Bill Sybert 1 cornel05 937-4435 Pennies Becky TechPilot Trainer rpennies 937-1095 Pineda-Oakley Adela Walter Clarke Middle 2 adpineda 937-5656 Safari, broadcasting, MPon Laura Paso del Norte 1 lpon 937-6200 Rivera Kim Helen Ball krivera 937-8234 Inspiration, Excel, KidPRuiz Claudia Paso del Norte 2 cruiz08 937-6271 Saucedo Debra Benito Martinez dsauce02 937-8084 Serda Frenda Montwood HS fserda 937-2400 Smith Donna Lujan-Chavez dsmith02 937-8728 curriculum Springer Steven Horizon Heights sspringer 937-7482 iMovie, book making, uTellez Carmen Loma Verde ctelle01 937-8619 broadcast

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Vares Darlene Bill Sybert 2 ddavis 937-4440 curriculum, literacy

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