society for applied microwave electronics ... -...

Tender Document for supply of Office Furniture 2018

`

Tender No. SMRE3_VIZ/PUR/CP001/2018-19 of 19

Society for Applied Microwave Electronics Engineering and Research (SAMEER)

Centre for Electromagnetic Environmental Effects (E3), Visakhapatnam (An autonomous R&D Laboratory under Ministry of Electronics and IT,

(MeitY), Government of India)

Plot No.40, APIIC Industrial Park, NH-5,

Gambheeram Village, Anandapuram Mandal,

Visakhapatnam, Andhra Pradesh – 531163

Tel: 0891-2867612, Fax: 0891-2867601 Email: [email protected],

Website: ce3.sameer.gov.in

Tender Document for supply of Office Furniture

Tender No. SMRE3_VIZ/PUR/CP001/2018-19

SAMEER - Centre for Electromagnetic Environmental Effects (E3), Plot No.40, APIIC Industrial Park, NH-5, Gambheeram Village, Anandapuram Mandal,

Visakhapatnam, Andhra Pradesh – 531163

Tender Fee: Rs.500/-

mailto:[email protected]


`


Document Control Sheet

Tender No.

Document

SMR_E3_VIZ/PUR/CP001/2018-19

Name of Organization

Document

SAMEER-CE3, Visakhapatnam

Date and Time of release of Tender

Document

09/05/2018

Last Date and Time for Submission

Bids

31/05/2018 (17:00 Hrs)

Date and Time of Opening of Bids 01/06/2018 (10:30 Hrs)

Address for Communication

Plot No.40, APIIC Industrial Park, NH 16, IT Layout, Ghambeeram, Anandapuram Mandal, Visakhapatnam - 531163, Andhra Pradesh, India Telephone: 0891-2867612, Fax: 0891-2867601,


`


1. Description of Work

SAMEER CE3 intends to purchase ISI Marked Office Furniture manufactured by a reputed

ISO 9001 Certified Company. The Office Furniture required are listed in “Annexure –7:

Technical”.

2. Availability of Tender

Interested Bidders may obtain the tender documents from the following web site:

(a) Central Public Procurement Portal: http://eprocure.gov.in

(b) SAMEER-CE3, Vizag Website: http://ce3.sameer.gov.in/tenders.html

3. Time Schedule

As per “Annexure - 2: Time Schedule”.

4. ESSENTIAL ELIGIBILITY CRITERIA

4.1 Essential Eligibility Criteria is given in the “Annexure - 3: Essential Eligibility Criteria” and it must be filled up and Signed.

4.2 Relevant portions, in the documents submitted in pursuance of essential eligibility criterion mentioned above, shall be highlighted.

4.3. Documentary evidence for compliance to each of the essential eligibility criteria must be enclosed along with the bid together with the references as required in the “Annexure-3: Essential Eligibility Criteria”.

4.4. If the bid is not accompanied by all the requisite supporting documents, the same would be rejected.

4.5. Undertaking for subsequent submission of any of the required document will not be entertained under any circumstances. However, SAMEER reserves the right to seek fresh set of documents or seek clarifications on the already /submitted documents.

4.6. Bidder must have two on going job orders and/or satisfactory services completion certificates / credentials of the completed contracts in government sector in the Supply of Office Furniture field during past two years. (Attach supporting proof for the same).

http://eprocure.gov.in/

http://ce3.sameer.gov.in/tenders.html


`


5. Bid Security:

a. TENDER FEE:

Tender fee of Rs.500/-(Rupees Five Hundred only) should be submitted in the form of

Account Payee Demand Draft or Banker’s Cheque from any nationalized bank of India,

drawn in favor of “SAMEER - Centre for Electromagnetic Environmental Effects

(E3)”, payable at Visakhapatnam.

b. EARNEST MONEY DEPOSIT (EMD):-

Earnest Money Deposit of Rs.20,000/- (Rupees Twenty thousand only) should be

submitted in the form of Account Payee Demand Draft or Banker’s Cheque from any

nationalized bank of India, drawn in favor of “SAMEER Centre for Electromagnetic

Environmental Effects (E3)” payable at Visakhapatnam.

Refund of EMD: Unsuccessful tenderer’s earnest money will be returned to them without any interest once the tender is finalized. Successful bidder’s earnest money will be returned without any interest only after submission of security deposit, by the successful bidder.

EMD has to be submitted through Demand Draft / Banker’s Cheque along with submission of the bid as per end date and time mentioned in the “Annexure-2: Time Schedule”, Otherwise bids will be rejected.

No Bank Guarantee towards EMD will be acceptable.

The Earnest Money Deposit (EMD), without any interest accrued will be refunded in the event of the following situation:-

The EMD of successful Bidder shall be retained as Security Deposit.

The EMDs of non-selected Bidder shall be returned after the finalization of the tender without interest thereon.

The Security Deposit of the successful Bidder shall be encashed in case of unsatisfactory services during the warranty period. The Security Deposit / Performance Bank Guarantee of selected Bidder shall be returned after a period of 60 days beyond the date of completion of all contractual obligations of the supplier, including warranty obligations. In case the selected Bidder backs out or dishonours the order, the EMD will be forfeited and tender will be re-floated.

c. EXEMPTION FROM SUBMISSION OF EMD & TENDER FEE:

Firms which are registered with DGS&D / NSIC / MEITY, irrespective of the stores for which they are registered are exempted from payment of EMD & Tender Fee. Organizations like KVIC which are treated on par with NSIC are also exempted from payment of EMD & Tender Fee. Copy of valid registration certificate should be attached failing which Tender will be rejected.


`


d. SECURITY DEPOSIT :

Security Deposit should be submitted by the successful tenderer in the form of Account

Payee Demand Draft or Banker’s Cheque or Bank Guarantee from any commercial bank

of India, drawn in favour of “SAMEER Centre for Electromagnetic Environmental

Effects (E3), Visakhapatnam”. If the Security Deposit is given in the form of Bank

Guarantee then it should be valid for minimum 60 days beyond the date of execution of

the order/ contract.

Refund of Security Deposit: Security Deposit will be returned without any interest only

after a period of 60 days beyond the date of completion of all contractual obligations of

the supplier, including warranty obligations.

Forfeiture of Security Deposit: Security Deposit will be forfeited, if the tenderer does

not execute purchase order / contract as per the terms and conditions mentioned therein.

6. Financial Annexures

Details for submitting Financial Bids are given in “Annexure - 8: Financial Bid”.

7. Bid Submission Process

7.1 The bids should be submitted in 2 Envelopes as per “Annexure - 5: Bid Submission”.

7.2 Tender bid must contain the name, office and after office hour addresses including

telephone number(s) of the person(s) who are authorized to submit the bid with their

signatures.

7.3 Un-signed & un-stamped bid shall not be accepted.

7.4 All pages of the bid being submitted must be signed and sequentially numbered by the

Bidder irrespective of the nature of content of the documents.

7.5 Bids NOT submitted as per the specified format and nomenclature will be rejected

outright.

7.6 Ambiguous bids will be rejected outright.

7.7 SAMEER will NOT be responsible for any delay on the part of the vendor in obtaining

the terms and conditions of the tender notice or submission of the bids.

7.8 The offers submitted by telegram/ fax / E-mail etc. shall NOT be considered. No

correspondence will be entertained on this matter.

7.9 Bidders shall indicate their rates in clear/visible figures as well as in words. In case of

a mismatch, the rates written in words will prevail.


`


7.10 Any alteration / overwriting / cutting in the bid should be duly countersigned else it will be out rightly rejected. Conditional tenders shall NOT be accepted on any ground and shall be rejected straightway.

7.11 Tender process will be over after the issue of Supply Order to the selected vendor(s).

7.14 Bids not quoted as per the format given by SAMEER will be rejected straight away.

7.15 No deviation from the tender specifications & terms and conditions will be accepted.

8 Bid Opening Process

8.1 Financial bids of only those Bidders, whose bids found technically qualified, by the Purchase Committee, will be opened in the presence of the vendor’s representatives subsequently for further evaluation.

8.2 One authorized representative of each of the Bidder would be permitted to be present at the time of aforementioned opening of the bids.

9 Technical Evaluation Process

9.1 A duly constituted Purchase Committee will evaluate and shortlist Technical Bids on the basis of parameters/ specifications provided in the “Annexure - 3: Essential Eligibility Criteria/ Technical Bid” and “Annexure –7: Technical”.

9.2 During the technical evaluation, if any of the parameters is not met, the bid will be summarily rejected.

10 Evaluation of Financial Bids

10.1 The Financial Bids of technically short-listed Bidders will be opened in the presence of their available representatives on a specified date and time and the same will be evaluated by a duly constituted Purchase Committee.

10.2 If SAMEER considers necessary, Revised Financial Bids could be called for from the technically short-listed Bidders, before opening the original financial bids for recommending the final contract.

10.3 In the event of revised financial bids being called, the revised bids should NOT be higher than the original bids, otherwise the bid shall be rejected and EMD forfeited.

10.4 There will be NO NEGOTIATION regarding the financial bid.

10.5 Lowest Quoting Bidder will be selected as per the “Annexure-9: Financial Evaluation”.

10.6 No enquiry shall be made by the Bidder(s) during the course of evaluation of the tender, after opening of bid, till final decision is conveyed to the successful Bidder(s). However, the Committee/its authorized representative and office of SAMEER can make any


`


enquiry/seek clarification from the Bidders, which the Bidders must furnish within the stipulated time else bid of such defaulting Bidders will be rejected.

11 Payment Process

11.1 SAMEER will make the full payment to the selected Bidder on successful execution of the Supply Order and submission of pre-receipt in triplicate in the name of “Programme Director, SAMEER-CE3, Visakhapatnam.

11.2 No advance payment of any kind will be given by SAMEER to the selected Bidder.

12 General Terms and Conditions

12.1 The Bidder should quote for all items and agree to the terms and conditions of the tender without any addition alterations failing which the quote of the Bidder will be summarily rejected.

12.2 Each page of the tender document should be signed and stamped by Bidder.

12.3 Tenders containing omissions and alterations are liable to be rejected. Where corrections are necessary, the same must be made in ink and all such corrections are to be attested by full signature of the authorized persons of Bidder and dated.

12.4 The Bidder shall treat the contents of the tender documents as private and confidential.

12.5 In the event of the Bidder’s business or its concerned division is taken over /bought over by another party, all the obligations and execution responsibilities under the tender with SAMEER shall be passed on for compliance to that new party, inheriting business operations from earlier assigned party/agency.

12.6 The selected Bidder should not assign or sublet or subcontract the Supply Order or any part of it to any other agency. The penalty for non-compliance shall be revoking the Supply Order and encashment of the Security Deposit as well as SAMEER will place the Supply Order with any other agency at the cost, risk and responsibilities of the Bidder.

12.7 Incomplete and unsigned quotations are liable to be rejected and no correspondence about such cases shall be entertained by SAMEER.

12.8 SAMEER also reserves the right to modify/relax any of the terms & conditions and/or cancel the tender without assigning any reason.

12.9 No counter conditions or deviations from the terms and conditions of Tender Document should be included in the tender submitted by the Bidder. Such tenders will be summarily rejected. Therefore, the Bidder is required to sign each page of this tender document.

12.10 SAMEER reserves the right to reject the lowest tender or any other tender or all the tenders and /or to accept any tender either in whole or in part without assigning any reason whatsoever and to cancel the bidding process at any time prior to award of


`


empanelment without thereby causing any liability to the affected Bidder or Bidders or anybody else. The decision of the SAMEER in this regard shall be final & binding on all the participating Bidders.

12.11 Bidder should submit an undertaking on affidavit that the company/firm has not been black listed by any court of law or any Govt./Central Autonomous bodies/PSU and in future if it takes place the Bidder shall be liable to inform SAMEER forthwith. The decision of SAMEER arrived during the various stages of the evaluation of the bids is final and representation of any kind shall not be entertained on the above. In case the selected Bidder is found in-breach of any condition(s) of tender or supply order, at any stage later the legal action as per rules/laws, shall be initiated against the Bidder and EMD/Security Deposits shall be forfeited.

12.12 SAMEER reserves the right to revoke the Supply Order if the Office Furniture supplied by the selected Bidder is of sub-standard quality and also SAMEER has the right to place the Supply Order with any other agency at the costs, risks and responsibilities of the selected Bidder and excess expenditure incurred on account of this could be recovered from the Security Deposit.

12.13 In case any attempt is made by Bidder to bring pressure towards SAMEER’s decision making process, such Bidders shall be disqualified for participation in the present tender.

12.14 Upon verification, evaluation / assessment, if in case any information furnished by a Bidder is found to be false/incorrect, their total bid shall be summarily rejected and no correspondence on the same, shall be entertained.

12.15 SAMEER will not be responsible for any misinterpretation of terms and conditions or wrong assumption by the Bidder.

12.16 Definition for default:

Default is said to have occurred:

i. If the selected Bidder fails to deliver any or all of the items in “Annexure-7: Technical” within the time period(s) specified in the contract order or any extension thereof granted by SAMEER.

ii. If the selected Bidder fails to perform any other obligation(s) under the Supply Order.

12.17 If the selected Bidder, in either of the above circumstances, does not take remedial steps within a period of 30 days after receipt of the default notice from SAMEER (or takes longer period in-spite of what SAMEER may authorize in writing), SAMEER may revoke the Supply Order in whole or in part.`

12.18 Applicable Law

i. Governed by the laws and procedures established by Government of India, within the frame-work of applicable legislations and enactments made from time to time concerning such techno commercial dealings/processing.

ii. All disputes in this connection shall be settled in Visakhapatnam jurisdiction only. iii. SAMEER reserves the right to cancel or modify the requirement.


`


iv. SAMEER also reserves the right to modify/relax any of the terms & conditions of the tender by declaring / publishing such amendments in a manner that all prospective Bidders to be kept informed about it.

12.19 Miscellaneous

Any other terms & condition, mutually agreed to, prior to finalization of the Supply Order shall be binding on the selected Bidder and SAMEER, during the period of the execution of the Supply Order. Any default of any terms and conditions of the tender will result in rejection of the bid and forfeiture of EMD/Security deposit, accordingly.


`


INDEX OF ANNEXURES

Sl. No.

Description Page No.

A Conditions for Participation in Tender

1. Annexure-1 : Summary 11

2. Annexure-2 : Time Schedule 11

3. Annexure-3 : Essential Eligibility Criteria 12

4. Annexure-4 : Validity of Bids, Rates etc. 13

5. Annexure-5 : Bid Submission 13

6. Annexure-6 :Party Details 14

B Technical

7. Annexure-7 : Technical 15

C Financial

8. Annexure-8 : Detailed Financial Bid 16

9. Annexure-9 Financial Evaluation 17

D Check-list of documents to be submitted

10. Annexure-10 : Enclosures Check-list 18

11. Annexure-11 : Declaration 19


`


Annexure: 1

Summary

Sl. No. Item Details

1 Tender No. SMRE3_VIZ/PUR/CP001/2018-19

2 (a) Title Supply of Office Furniture to

SAMEER CENTRE FOR ELECTROMAGNECTIC

ENVIRONMENTAL EFFECTS, Visakhapatnam

2 (b) Scope of Work Supply of Office Furniture to

SAMEER CENTRE FOR ELECTROMAGNECTIC

ENVIRONMENTAL EFFECTS, Visakhapatnam

3 Tender Fee Rs 500/-

4 Number of Envelops 2 (Two) {1-Technical Bid; 2-Price Bid}

5 Contact Address Plot No.40, APIIC Industrial Park, NH 16, IT Layout,

Ghambeeram, Anandapuram Mandal, Visakhapatnam - 531163, Andhra Pradesh, India

Telephone: 0891-2867612, Fax: 0891-2867601,

Annexure: 2

Time Schedule

Sl. No.

Annexure Date Time

1 Release of Tender Document 09/05/2018 12:00 Hrs

2 Receipt/Submission of Bids 31/05/2018 17:30 Hrs

3 Opening of Technical Bids 01/06/2018 10:30 Hrs

No Bid will be accepted after the expiry of the above mentioned time schedule.


`


Annexure: 3

Essential Eligibility Criteria

Essential Eligibility Criteria Compliance Sheet (to be filled and submitted by the Bidder

along with the technical bid)

Sl. No.

Pre-Qualification Criteria Compliance (Yes/No)

Reference of Enclosed Proof

1 Duly signed Annexure-11 of the tender in token of proof to have read and accepted all the terms and conditions mentioned therein

2 Documentary evidence certifying turnover of Rs.50/- Lacs. on an average per year calculated on the basis of past 3 years (2015-16,2016-17,2017-18)

3 Proof of ISO 9001 Certification

4 Proof of ISI Mark Certification

5 Undertaking on affidavit about non-black listed company/firm

6 Permanent Account Number (PAN/TAN) (Attach copy)

7 a) Tender Fee: DD No: __ , Dated: ______ , Amount Rs.:500/-

b) EMD Details: DD No: __ , Dated: ______ , Amount Rs.: 20,000/-

8 GST No. (Attach copy of the certificate)

1) Details of Government sector client (s):- [attach proofs]

Sl.

No.

Name and Address

of Government Organization

Name &

Designation of Nodal Officer

Telephone

& Fax

Contract

Validity

Annual Value of

Contract

(Authorized Signature)


`


Annexure: 4

Validity of Bids, Rates etc.

Sl. No. Item Value

1 Validity of bids 90 days

2 Validity of contract 60 days from the date of issue of Purchase Order

Bid Submission

Annexure: 5

Tender Fee & Earnest Money Deposit (EMD) of amount must be submitted, by

Demand Draft drawn in favour of “SAMEER - Centre for Electromagnetic

Environmental Effects (E3)”, payable at Visakhapatnam.

The bids (complete in all respects) must be submitted in Two Envelops as explained below

Envelope – 1

Sl. No. Item Content

1. Tender Fee & EMD Demand Drafts

2. Essential Eligibility/ Technical Bid

The requirements as mentioned in the Annexure – 3: Essential Eligibility Criteria/Technical Bid.

3. Check List Check List to be submitted as per Annexure– 10: Check List.

4. Declaration Declaration to be submitted as per Annexure – 11: Declaration.

Envelope – 2

Sl. No. Item Content

1. Financial Bid The Financial bid – “Gross Total Value “as per Annexure - 8 to be submitted.


`


PARTY DETAILS

Annexure - 6

A. PARTY DETAILS:-

1. Party Name

2. Address

3. City

4. State

5. Pin Code

6. Telephone No. with Fax

7. E-mail Address

8. PAN No.

9. Mobile Number


`


Technical

Annexure: 7

This office would like to purchase furniture of the following description for office use.

Vendor should clearly mention the quoted model in the above table and should submit support ing data sheets for technical evaluation.

The Bidder should quote for all items and agree to the terms and conditions of the tender without any addition alterations failing which the quote of the Bidder will be summarily rejected.

The bidder / manufacturer of the products quoted with following certifications or equivalent will be given preference:

ISO_500001 ISO_50001_2011 ISO 13485 OHSAS_18001 SEFA AIOTA BIFMA Greenco


Sl. No

Item Description Model ( Godrej or Equivalent) Quantity

1. Arrive main desk Arrive main desk or equivalent 1 No.

2. Jefferson back unit Jefferson back unit or equivalent 1 No.

3. Halo high back Halo high back or equivalent 1 No.

4. Visitor Chairs La sede visitor chair or equivalent 5 Nos.

5. Parto 3+1+1 Parto 3+1+1 or equivalent 1 No.

6. Alice coffee table Alice coffee table or equivalent 1 No.

7. Crystaline corner table Crystaline corner table or equivalent

1 No.

8. Unlearn 1350 – Training table

Unlearn 1350 or equivalent 10 Nos.

9. Training chairs Bravo Mid Back for Unlearn 1350 Table or equivalent

20 Nos.


`


FINANCIAL BID FOR SUBMISSION OF GROSS TOTAL VALUE

Annexure: 8

Note: Vendor should clearly mention all applicable taxes, Transportation and Installation charges separately as mentioned above.


Sl.

No

Item Description Model (Godrej or

Equivalent)

Qty Unit Cost Total Cost

1. Arrive main desk Arrive main desk or equivalent

1 No.

2. Jefferson back unit

Jefferson back unit or equivalent

1 No.

3. Halo high back Halo high back or equivalent

1 No.

4. Visitor Chairs La sede visitor chair or equivalent

5 Nos.

5. Parto 3+1+1 Parto 3+1+1 or equivalent

1 No.

6. Alice coffee table Alice coffee table or equivalent

1 No.

7. Crystaline corner table

Crystaline corner table or equivalent

1 No.

8. Unlearn 1350 – Training table

Unlearn 1350 or equivalent

10 Nos.

9. Training chairs Bravo Mid Back for Unlearn 1350 Table or equivalent

20 Nos.

Transportation Charges

Installation Charges

Any Other Charges

Applicable Taxes

Gross Total Value


`


Annexure: 9

Financial Evaluation

A

Selection Criteria for

deciding L1

Bidder and lowest unit

rate for each item

The lowest quoting Bidder (LQ1) will be

determined as mentioned below:

1) First Annexure - 8 will be opened for all the

technically qualified Bidders on a specified date.

2) LQ1, LQ2, LQ3…… Bidders will be decided on

the Gross Total Value (GTV) of the Annexure – 8.

3) In case LQ1 Bidder has failed to quote for all the

items in Annexure –8, his bid will be rejected, his

EMD will be forfeited and the tender refloated.

B Bidder Selection Only 1 (One) Bidder will be selected.


`


Annexure- 10

Enclosures Check-list

Sl. No. Description Compliance

(Y/N)

Refer

Page No.

in the Bid

Envelope No.

1 1 Essential Eligibility Criteria compliance

sheet as per Annexure - 3

2 EMD & Tender Fee

3 Declaration as per Annexure – 11

Envelope No.

2 For Financial Bid

(GTV) 5 Financial bid as per Annexure – 8

6 Any other document which the Bidder may consider necessary to

support the bid.


`


Annexure- 11

DECLARATION

1. I, ,

Son/Daughter of Sh. Proprietor/ Partner/

Director / Authorised Signatory of M/s __________________ . I am

competent to sign the declaration and execute this tender document;

2. I have carefully read and understood all the terms and conditions of

the tender which are fully acceptable to me.

3. The information / documents furnished along with the above tender

are true and authentic to the best of my knowledge and belief. I/we,

am/are well aware of the fact that furnishing of any false information/

fabricated document would lead to rejection of my tender at any stage

besides liabilities towards prosecution under appropriate law.

(Signature of Authorised Person)

Date:

Full Name:

Place: Seal:

Note: 1. The above declaration, along with a copy of the terms and conditions, duly signed and sealed in each page, by the authorized signatory of the bidder in token of acceptance of the terms and conditions should be enclosed with Technical Bid.

2. The above declaration can also be made on the letterhead of Bidder.

society for applied microwave electronics ... -...

Documents