smiling cfp opening session update feb 22

8/4/2019 SMILING CfP Opening Session Update Feb 22

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EuropeAid/126417 - SMILINGCall for Proposals


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The SMILING Programme

Capacity building by PRIP Trust

( 2.4 million)

3 Calls for Proposals Cluster-wise

( 2 million + 2 million + 3 million)

Duration 5 years January 2007 toDecember 2011

Implemented in 3 Clusters along Jamuna,

Ganges rivers basins


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Key Documents

Guidelines for Applicants- Containing Rules on the Call and list of Annexes i.e.

documents to fill + documents for info

Grant application form (Annex A of

Guidelines)

Please read carefully and follow instructions

Please follow strictly the format


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EuropeAid/126417-SMILING

GUIDELINES FOR GRANTAPPLICANTS


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Guidelines for Applicants1.2 Objectives

Improve quality of life of mostdisadvantaged through:

1) Institutional Capacity Building of NGOs;

2) Supporting small scale initiatives


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Guidelines for Applicants1.3 Financial allocations

Lot 1 Priority A(Reduce vulnerability related tonatural disaster) 650 000

Lot 2 Priority B(Enhance access ofdisadvantaged communities to Local services) 700 000

Lot 3 Priority C(Improve health and hygieneconditions of disadvantaged communities)

650 000


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Guidelines for Applicants1.3 Size of the grants

Amount

- Minimum: 80 000

- Maximum: 150 000

Percentage of total

- Minimum 50%

- Maximum 95%


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Guidelines for Applicants2.1.1 Who can apply

Non-profit-making legal entity (1 year registration with NGOABand directly responsible of the action

Local organization (HQs in Cluster 1 or 2) with:

- at least 25 villages and 4000 beneficiaries

- at least 20 full time staff

- at least 50 000 yearly operating budget

Not in situation described in Practical Guide Section 2.3.3Can apply individually or in consortia with partners

(same eligibility criteria as Applicants exceptNGOAB reg.)


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Guidelines for Applicants

2.1.3Eligible/Ineligible actions

ELIGIBLE INELIGIBLE Duration between 12-36 months

In 1 OF 3 priorities

Location in 1st OR 2nd or bothClusters

Attention to rights of children,women, disabled, indigenouspeople as cross cutting issues

One single action (seminar,scholarship, training, studies,academic research etc.)

support to political parties

purchase of buildings, offices,vehicles

equipment not related to project


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Guidelines for Applicants;

2.1.4Eligible/Ineligible costs

ELIGIBLE INELIGIBLE Salaries, travel and subsistence

allowances not exceeding those normallyborne by the Beneficiaries or its Partners

Purchase/rental of equipment/supplies,consumables at market rate

Contingency of maximum 5% of direct cost(used only after prior authorization)

Indirect cost (overheads) maximum 7% ofdirect cost

Debts, interest owed, currency exchangelosses, credits to third parties

Items already financed by other actions

Purchases of land, building (except wherenecessary BUT to be transferred to finalbeneficiaries)

Taxes, including VAT

Any cost outside the implementationperiod

ONLY REAL COSTS based on supporting documents (except

overheads cost) as in General Conditions of ANNEX F


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Guidelines for Applicants2.2.1 How to apply and following procedures

A complete application in ENGLISH

- Annex A: Application Form

- Annex B: Budget Hard + Electronic

- Annex C: Logical Framework

Submission in 1 original and 2 copies

Incomplete, hand-written, containing errors regarding points inChecklistWILL BE REJECTED

Only documents mentioned in the Guidelines will beASSESSED


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Guidelines for Applicants;2.2.2 Where and how to send

Address

Head of Contract and Finance Section

Delegation of the European Commission to Bangladesh

Plot # 7, Road # 84

1212 Gulshan 2 Dhaka

SEALED ENVELOPE, Registered/courrier/hand-deliverymail

A) Checklist (Section V part B of application form) and b) Declaration

(Section VI part B of application form) enclosed BUT separate

The envelope must contain:

- Ref. number, title of call, title + number of lot- name + address of applicant

- Written: NOT TO BE OPENED BEFORE THE OPENINGSESSION and


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Guidelines for Applicants2.2.3 Deadline for submission

4 May 2008

at 16:00 local timeas evidenced by signed and dated receipt/postal

registrationAPPLICATIONS SUBMITTED AFTER THEDEADLINE WILL BE AUTOMATICALLY

REJECTED


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Guidelines for Applicants;2.3 Evaluation and selection

Step 1: Opening Session and administrativecheck

Step 2: Evaluation of Concept Notes

Step 3: Evaluation of Full Application

Step 4: Verification of Eligibility


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Guidelines for Applicants2.3 Evaluation and selection STEP 1

ADMINISTRATIVE CHECK

Deadline respected Application Form according to Checklist

EC will communicate the result of theadministrative check to applicants

If requested information missing or incorrectthe proposal may be rejected

ON THAT SOLE BASIS


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Guidelines for Applicants2.3 Evaluation and selection STEP 2Evaluation of Concept Notes

Evaluation criteria:

Relevance

Effectiveness

Sustainability

Overall score: 50

Minimum requested: Overall 30 and 12 in Relevance

List of Proposals will be reduced to anamount corresponding to three times the

available budget


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Guidelines for Applicants2.3 Evaluation and selection STEP 3Evaluation of Full Application

Selection criteria

- Applicants has sufficient source of finance andmanagement capacity

Award criteria

- Quality of proposal:

1) Financial/operational capacity

2) Relevance

3) Methodology

4) Sustainability

5) Budget and cost-effectiveness

G f


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Guidelines for Applicants2.3 Evaluation and selection STEP 4VERIFICATION OF ELIGIBILITY

Cross-check with Section VI of part Band 2.11, 2.1.2 and 2.1.3

ONLY PERFORMED IF PROVISIONALLY

SELECTED ACCORDING TO SCORE


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Guidelines for Applicants2.4 Supporting documents

Provisional selected applicants requested tosubmit a list of documents i.e.:

- Statutes, articles of association, proofs of registration- Latest accounts- Information about Executive Board

- Legal Entity/Financial Identification Forms

IN ENGLISH OR OFFICIALLY

TRANSLATED+

Submission by 15 calendar days


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Guidelines for Applicants2.5.2 Indicative timetable

DATE TIME

Information meeting 24-25 February2008

Deadline for request for clarifications by EC 13 April 2008 4:00 PM

Last date on which clarifications are issued bythe EC23 April 2008

Deadlines for submission of Application Form 4 May 2008 4:00 PM

Information to applicants on opening andadministrative check

16 May 2008

Information to applicants on evaluation ofConcept Notes

25 May 2008

Information to applicants on evaluation of FullApplication Form

11 June 2008

Notification of award 6 July 2008

Contract signature 16 August 2008


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EuropeAid/126417-SMILING

GRANT APPLICATION FORM


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Grant Application Form

Part A: Concept Note

Part B: Full Application Form


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Grant Application FormPart A. Concept Note

There is no specific template for ConceptNote

ONLY GUIDANCE NOTES

Make it clearin order to be assessed

according to:RELEVANCE, EFFECTIVENESS,

SUSTAINABILITY

G t A li ti F


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Grant Application FormPart B: Full Application Form

I. THE ACTION Description of the action + LOGFRAME

Budget for the actionANNEX B Expected sources of funding

Experience of similar actionFOLLOW ATTENTIVELY THE INDICATIONS

Grant Application Form


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Grant Application FormPart B: Full Application FormII. THE APPLICANT

1. IDENTITYFor legal identification

2. PROFILEType of organization/sector of action

3. CAPACITY TO MANAGE ACTIONSYears of experience / # of projects / financial infos

4. MANAGEMENT COMMITTEE

Also as supporting documents + statement


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III (IV). PARTNERS/associate of APPLICANT

1. DESCRIPTION OF PARTNERSLegal information/experience/partnership etc.

2. PARTNERSHIP STATEMENT

TO BE SIGNED BY THE PARTNERORGANIZATION


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V. Checklist Fill + final check beforesubmitting

VI. Declaration To be signed by theapplicant

VII. Assessment grid Tool for the EC butuseful to go through


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Annex B: Budget (Sheet 1)

1. Human resources1.1 Salaries

1.2 Salaries expat staff

1.3 Per diem

2. Travel

3. Equipment, supplies

4. Local office

5. Other costs, services

6. Other

7. Subtotal direct costs (1-6)8. Contingency (max 5% of 7)

9. Total direct costs (7+8)

10. Administrative costs (max 7% of 9.)

TOTAL eligible cost (9+10)


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Annex B: Budget (Sheet 2)

EXPECTED SOURCES OF FUNDING

Amount (EUR) Percentage oftotal %

Applicants financial contribution

(to be inserted if allowed by the guidelines: in kindcontribution)

Commission contribution sought in this application

Contribution's) from other European Institutions orEU Member States (Name/Conditions)

Contribution from other organisations

(Name/Conditions)

TOTAL CONTRIBUTIONS

Direct revenue from the Action

OVERALL TOTAL


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ANNEX C: Logical Framework

Intervention logic Objectively verifiable

indicators ofachievement

Source and means of

verification

Assumptions

Overall objectives What are the overall broaderobjectives to which theaction will contribute?

What are the key indicatorsrelated to the overallobjectives?

What are the sources ofinformation for these indicators?

Specific objectives What specific objective is theaction intended to achieve to

contribute to the overallobjectives?

Which indicators clearly showthat the objective of the action

has been achieved?

What are the sources ofinformation that exist of an be

collected? What are the methodsrequired to get this information?

Which factors and conditionsoutside the Beneficiarys

responsibility are necessary toachieve that objective? (externalconditions) Which risks shouldbe taken into consideration?

Expected results The results are the outputsenvisaged to achieve thespecific objective. What arethe expected results?(enumerate them

What are the indicators tomeasure whether and to whatextend the action achievesthe expected results?

What are the sources ofinformation for these indicators?

What external conditions mustbe met to obtain the expectedresults on schedule?

Activities What are the key activities tobe carried out and in whatsequence in order toproduce the expectedresults? (group the activitiesby result)

MEANS:

What are the means requiredto implement these activities,e.g. personnel, equipment,training, studies, supplies,operational facilities, etc.

What are the sources ofinformation about actionprogress?

COSTS

What are the action costs? Howare they classified? (breakdownin the Budget for the Action)

What pre-conditions arerequired before the actionstarts? What conditions outsidethe Beneficiary's direct controlhave to be met for theimplementation of the plannedactivities?


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Thank you, Good Work and

Luck!