Our innovative solutions are based on best practices and a wealth of experience and will allow organisations to advance on the maturity curve to becoming a best-in-class procurement function.

SmartOCI Overview

Agenda

Introductions

Why is Catalogue Management Important in an optimised procurement process

smartOCI Key Functionality & Demonstration

Implementation Approach

Q&A

Introductions

Introductions

Excelerated Sourcing

SAP Services Partner – Procurement

Located in UK

Experienced team with multiple implementations

Speakers for Today

Conor Mullaney Director Excelerated Sourcing 15 years SAP Procurement Implementation experience

Ben Tempest Senior Consultant Excelerated Sourcing 3 years SAP Procurement Implementation experience

Current Issues with SAP Procurement

SAP In-Direct Procurement Issues

Several common issues associated with SAP Procurement processes:

Management of indirect spend - often viewed as non-strategic

Requisition process perceived as complex – inaccurate requisitions, Procurement processing required, non-system processes used

Time consuming master data maintenance processes - material master/info record maintenance

Extensive use of free text items – inaccurate descriptions (incorrect deliveries, reduced reporting capability) and pricing

Catalogues are important but mostly little or no catalogue usage for indirect items

Why is Catalogue Management Difficult?

Internal knowledge post implementation

Resource to work with supplier

Small suppliers unable to provide catalogues

Hard to administer

No cross-catalogue searching

No strategy defined for on-going catalogue on-boarding

How Can SmartOCI Help?

Introduction of Catalogue Management strategy can drive other activities such as supplier consolidation

Rapid implementation of E-Procurement functionality in ECC

‘Amazon.com’ shopping experience for requisitioners

Federated catalogue search spanning both punch-out and internal catalogues

Supplier self service - Online access for suppliers to create and maintain catalogue data

SmartOCI Modules

Requisitioners Procurement Suppliers

Business Benefits

Enhanced end user adoption of SAP procurement systems

Unified view of supplier catalogue content and stock parts

Ability for suppliers to securely upload and maintain catalogue data online

Meet procurement goals by customizing catalogue search results around diversity procurement, preferred suppliers, and green items

Lowered transactional costs for order processing (reduction in buyer involvement)

Improved cycle time from requisition creation to purchase order placement

Increased visibility on contracted spend

Improved payables processing time

Reduced IT administration costs

Reduced TCO of SAP systems and data administration

Key Functionality & Demonstration

Functionality Overview

‘Amazon.com’ shopping experience for requisitioners

Federated catalogue search spanning both punch-out and internal catalogues

Support for item bundles, custom fields/attributes and tiered pricing

Profiles can be created to assign catalogue access to requisitioners

Online access for suppliers to create and maintain catalogue data

Suppliers able to upload item quotations which can be approved and used by requisitioners

Demo Scenarios

Search Engine (SRM and ECC):

Search methods

Product comparisons and ratings

Favourites

Bundles

Item attributes

Tiered pricing

Supplier Marketplace – Uploading a catalogue file

Catalogue Manager – Administrator reporting

Our On-Boarding Approach

Our On-boarding Process

1.1 Understand the procurement strategy

1.2 Identify Scope of enablement including supply base

1.3 Refine rollout approach including pilot

1.4 Put a Project charter together with timelines

1.5 Communicate the strategy internally

2.1 Develop an initial supplier contact letter

2.2 Build benefit driven documents

2.3 Define Terms & Conditions Document

2.4 Build a comprehensive online training pack for suppliers to access for joining instructions

2.5 Develop the online Supplier registration form

2.6 Make this information available on a supplier portal

3.1 Send out initial letter to pilot suppliers

3.2 Hold a supplier summit for pilot suppliers to explain benefits and understand potential issues

3.3 Provide pilot suppliers with access to the portal with online help information

3.4 Manage the supplier registration process including usernames and passwords

3.4 Run an initial trail pilot in a productive environment and provide a support help desk for any queries

4. Access Success of Pilot &

Make any Modifications to

Approach /Collateral

4.1 Identify issues /questions /areas for improvement from the pilot

4.2 Refine approach and collateral if necessary

4.3 Go/No go decision to continue rollout

4.4 Prepare pilot success stories

4.5 Identify next wave of suppliers

4.6 Prepare plan for rollout in waves

Define Catalogue Enablement Strategy

Refine Supplier Enablement Collaterals

Supplier Catalogue Enablement Pilot

Refine Approach

Rollout Catalogue Solution in Waves

5.1 Send out invite emails to suppliers with enablement pack

5.2 Provide help desk to support catalogue building and enablement

5.3 Monitor catalogue content usage

5.4 Provide proactive support to customer and suppliers

Q&A

Thank You!

Contact Information

Visit us on stand G1 - SAP Forum

System Requirements

Supported SRM versions: • SRM 7.0, 5.0, 4.0 & 3.0

Supported ERP versions: • ECC 6.0 & 5.0

• R/3 4.7

Web browser: • IE 6, 7 & 8

• Firefox

• Safari

Operating System: • MS Windows 7, Vista &

XP

• Apple OS X

Languages Supported: • English

• French

• German

• Spanish

• Dutch