Smart@FireChristophe Veys

Project Director Smart@Fire

& Procurement legal advisor

Innovation Agency of Flanders (IWT)

ENPROTEX 10th

December 2015

Partners

2

5 Procurers

2 Innovation Agencies

1 University

1 Confederation

1 Notified body

1 innovation management

company

Objectives

Develop innovative Personal Protective Systems to reduce risks inherent to firefighting.

Create a commonly agreed approach for pre-commercial procurement (PCP) that can be deployed and duplicated in the EU.

Project duration: 01/2013 till 12/2016

3

4

Public procurement

Innovation

Pre-commercial procurement

Innovation- friendly PPI

PPI-PCP- Innovation friendly

5

① Innovation-friendly procurement encourage procurers to leave room for innovation in their purchasing proces (mindset and procedural aspects)

② Public Procurement of Innovation (PPI): purchase of innovative solutions available (or partly available) on the market (new for the procurer)

③ Pre-commercial procurement

is a phased approach of purchasing R&D services by procurers for the development of innovative products, services or processes (not yet available on the market) by enterprises/ research centres with as goal: • To solve socio-economic challenges• To improve the performance, functionality of public services

Definitions

Risk

s

Distance of the solutions (to be developed) to the market

Innovation- friendly

PPI

PCP

R&D

Risks vs distance to market

Phase 3: Pre-commercial procurement

Phase 2: Market consultations

Development of prototypes

Phase 4: Commercial purchasing

Purchase of a final product

Phase 1: Needs assesment of firefighters & state-of-the-art Febrary 2013 till June 2013

PCP Smart@fire

7

September –December 2013 July 2014 – December 2015 Januray 2016

How can I increase my safety and reduce risks undertaking fire fighting and other civil protection work?

Needs assessmentPhase 1: Needs assesment of firefighters & state-of-the-art

Phase 2: Market consultations

Market Consultation

9

September – November 2013

• > 450 participants (enterprises/universities/procurers) attended the different market consultation sessions

• Feasability check & Risks assessment• Summary of the findings both innovation expectations

vs technological feasability. Prioritization! • Preparation of the tender documents and submitted in

February 2014 for approval to the EC

Confidential Copyright TSS

Prototype priorities

Added Value

Risk

Prototype Scope: value vs. risk

L H

H

L

DO DERISK

Off-the-shelf Avoid if possible

Innovation potential from

end-user perspective

Innovation potential from technological perspective

Priorities on prototype roadmap Innovative for end-user

= +Significant technological risk

Market consultations

Belgium (Brussels, 10 & 11/9/2013)Localisation systems

Integration of ICT solutions in PPE

France (Marseille, 17 & 18/9/2013Data transfer & visualisation systems

Integration of ICT solutions in PPE

Germany (Dortmund, 1 & 2/10/2013)Sensors

Integration of ICT solutions in PPE

Wrap-up session (10/10/2013)

Overall participants per country

Belgium37%

Australia1%

Austria2%

Czech Republic1%Denmark

2%Estonia1%

Finland2%

France21%

Germany13%

Greece1%

Lithuania3%

Netherlands7%

Norway1%

Slovenia2%

Spain3%

Switzerland2%

UK4%

USA1%

Total number of participants: 470/170 different/18 countries

Phase 2: Market consultations

PCP in 4 phases

13

September – October 2013

Pre-commercial procurement phase

Phase 3: Pre-commercial procurement

Stage 1 •Solution Exploration

Stage 2 •Prototyping & Demo

Stage 3 •Testing first batch of complete products

14

Scope of the Pre-commercial tender:

15

Confidential Copyright TSS6

State of play

• Tender launched in OJEU 11 June 2014 (2014/S 110-194508) + Information day 1st of July (65) :• Challenge brief• Invitation to Tender• Framework agreement

• Bids submitted in October, Award on the 26 of November4 consortia were selected

17

Stage 1Solution Exploration

Consortium Submitted date Partner Correspondent E-MailPrevent Deloza Ltd. Andreja Oder Andreja.oder@prevent-deloza.siTitera Ltd. Daniela Zavec Pavlinic info@titerad.comBiotech Knowledge Center, Obuda Miklos Kozlovszky Kozlovszky.miklos@nik.uni-obuda.comBioteklab Ltd. Krisztina Szarvas Contact@bioteklab.comITP Gmbh-Geselschaft für Intelligente Textile Klaus Richter richter@itp-gmbh.de

e-BO Enterprises NV Christophe Dhaene Christophe.dhaene@ebo-enterprises.comSeyntex NV Thomas Seynaeve tse@seyntex.be

Uwe Heinemann U.Heinemann@texport.atMarkus Valle-Klann Markus Valle-Klann <markus@klann.net>

BHT Solutions Herman Oberwalder hoberwalder@bht-solutions.atICON Ronald Van Kampen ronald@iconprotect.comIOS International nv Mr. Leon Rousseau Leon.rousseau@iosint.beOmnisense Andy Thurman andy.thurman@omnisense.co.ukApplycon s.r.o. Milan Baxa baxa@applycon.czElitronic s.r.o. Roman Kotrc kotrc@elitronic.czHolik International Tomas Pekar pekar@holikinternational.czVochoc s.r.o. Petr Loukota petr.loukota@vochoc.czUniversity of West Bohemia Ales Hamacek hamacek@ket.zcu.czDune s.r.l. (sub-contranctor) Enrico De Marinis demarinis@dunesistemi.com

Texport

Consortium 1

Consortium 2

Consortium 3

Consortium 4

10/06/201516:54

10/06/201516:57

10/06/201524:00

8/06/201510:22

Submit deliverables Solution Design & End of Phase 1:

• On April 30 2015, after 4 months of preparing their solution design, all 4 consortia submitted the following 4 deliverables:

1. End of Phase Report

2. Detailed solution Design

3. Request for clarification

4. List Background IPR

• In order to evaluate the quality of all submitted deliverables, a jury was appointed

o 2 representatives of the end-users (SDIS13 – IBZ)o 1 IWT advisor o 2 independant external experts

Solution ExplorationStage 1

The Jury Criteria evaluated the satisfactory completion

• The jury evaluated the deliverables in order to see if the execution of phase 1 was in line with the work submitted in the bids.

• Results:

• All four participating consortia completed their first phase in a satisfactory way.

• As a result, all four participating consortia received their requested payments for phase 11/ Applycon 2/ Texport: 3/ E-Bo enterprises: 4/ Prevent & Deloza

Solution Exploration

• Detailed assessment of the solution design and the request for clarification were evaluated by scoring these deliverables on 4 evaluation criteria.

• For Successful completion of phase 1 and to obtain the access to phase 2, the following minimum scoring requirements had to be attained.

The end of phase report should be evaluated as satisfactory

The average score over all 4 criteria, taking the different weightings into account, should be min. 50%.

The contractors should score min.  60% on criteria I and criteria IV.

Invitation To Tender phase 2 (ITT2): Prototyping & Demonstration

• Based on the original Invitation to Tender (ITT 1), a new Invitation to Tender (ITT2), with specific requirements for Phase 2, was produced by IWT in cooperation with Addestino and appointed partners.

• A lot of efforts went to the development of a more accurate description of the Evaluation Process at the end of phase 2 and a list of expectations regarding the results to be achieved at the End of Phase 2.

• On May 18, 2015 all 4 consortia were invited to submit a bid for phase 2. All eligible bids had to be submitted before June 11, 2015.

• After evaluation 3 Tenderers with the highest ranking were selected

Prototyping

www.smartatfire.eu Christophe Veys

Project Director Smart@Fire

& Procurement legal advisor