smartdocs ppt - concept and comparisons
TRANSCRIPT
SmartDocs
July, 2011
Teknowmics
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Company Overview
Company LocationCEO Activities Employees Clients
DTWO Solutions Pacific Capital Plaza 4F, 4-8-6 Roppongi Minato-ku, Tokyo 1060032 Devadas Parakkal Consulting Services, IT Services 100 Major Investment Banks and Consulting Firms
Company Location CEO Activities
Teknowmics Pacific Capital Plaza 4F, 4-8-6 Roppongi Minato-ku, Tokyo 1060032 Devadas Parakkal Software product development. Development of Next Generation Content & Knowledge Management Solution, SmartDocs
Devadas Parakkal has 25 years experience in Consulting and IT industries at TATA Consultancy Service and Bearing Point(now Price Water house Coopers) in India, China, UK, USA and Japan. He has been working in Japan for over 20 years. After graduating from Indian Institute of Technology, joined Tata Consultancy Service (Largest consulting firm in Asia) in 1986. He later became Managing Director responsible for Managed Service Business at Bearing Point before founding DTWO Solutions in 2005. In 2010, he founded Teknowmics, a software product company with its first product, SmartDocs.
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SmartDocs Solution Highlights - 1 Senior Management Implementation of BCP/DRP at low cost Automatic back-up of all employee data Improved data accuracy through knowledge management and increased productivity through sharing Secure information management and prevention of data leakage Allows tracking of users activities : data creation viewing, printing Information Security Officer Settings for information security and user access rights Access history and data leakage monitoring Report generation for IT governance Strong access management through user authentication Great reduction of system administrators workload because of cloud system General employees Use straight away without any training Automatic backup of documents Version management of documents Sharing/collaboration of document including within project teams View and download files from home Access files through iPad / SmartPhone and Android
Documents and Content
Cloud Data Centre
or
Internal Company Server
XAssociated Companies and Partners Secure distribution of documents Collaboration and secure data exchange between companiesPrevention of unauthorized access through strong user authentication, secure SSL transmission and complete data encryption
In case of PC failure leading to data loss, it is possible to recover all the documents based on specific date and time
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Smartdocs Solution Highlights - 2 He was asked to create this document but the progress is slow
There are some issues with the document, he has created
Why is he in charge of this document?
This document has some problems with the content Needs correction before sending out to external parties
ManagementInternal Control AdministratorHe frequently accesses confidential documents and also downloads some
He has not worked on this document for the past 1-2 weeks!
He has sent the document to another company HmmNot good
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Smartdocs Solution Highlights 3
or Company Internal Server PC Documents and Content Cloud Data Centre
Customer
Upload Download
Associates Alliance Partner
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Ability to manage most of digital contents and access it from PC, iPad and SmartPhone Automatic upload of documents One-time bulk upload of folders, documents and content Automatic backup function enabling smooth recovery from disasters Automatic version control management Advanced/speedy search function Quick preview (thumbnail) of documents Efficient sharing of data within projects Data encryption and strict access controls Safely forward big files, which are impossible to send via email Supports 9 languages Lower hardware or IT personnel cost using cloud services Availability of both cloud server and internal server versions Report/monitoring of access history (create, view, upload, download and print) Provide reports for system s audit and JSOX
Smartdocs Solution Highlights
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Cloud Data Centre or
Internal Server
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Automatic upload of customer files to the cloud, Sharing/collaboration in a secure and encrypted environment, storage and analyses of knowledge artifacts and automatic back-up enabling business continuity
Access from iPad and iPhone, Android
Access from abroad
Comparison of SmartDocs with other products SmartDocsDocument file types MS Office, PDFIchitaro, etc. Video, Pictures, Music, Audio CAD files Thumbnail View Security and Encoding Options, SSL, etc. User Authentication (between client and server) Document sharing and collaboration
Google Doc Password only
Drop Box Password only
Send large files Cloud version and on-premise (internal server) versionMonitor/create reports for administrators of access logs. Internal monitoring of users activities and IT control Automatic file backup iPad, smartphone, Android support View files in offline mode in iPad
Cloud and On-premise
Cloud only
Cloud only
Full text search of all documentsCustomization / integration (API) with the existing system User-friendly and easy to use
SAS70 / ISMS Individuals and
SAS70 / ISMS Individuals and
ISMS Individuals
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Cloud date centre security authentication Target market
SmartDocs Differentiators
Low Cost
Ease of implementation
Functionality
Reduction in IT cost using cloud system On-premise server version also available
Go live in 1-2 days Easy to use - with 1-hour user training No need for IT specialists
Allows to manage most of the documents and content
Knowledge Sharing
Benefits
Internal Control/Disaster Recovery
Efficient sharing of information and knowledge management resulting in improved productivity
Secure knowledge management and improved collaboration between departments and associated companies
Secure storage of content and historical logs Backs up of all files Prevents data loss in case of disasters
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Comparison of SmartDocs with general document management productsAutomatic Data Upload Secure authentication of the cloud server (SAS-70 type 2, ISO27001) Information security leakage prevention Secure data transmission ( HTPS/SSL, safe synchronization with clients server) Security options (users, departments companies, documents level) encryption Automatic file history and version control
Report for administrators and IT control function
File encryption
User activities log for administrators
Complete data restoration with the specific date and time
Thumbnail view
Low price
Full text search
Project collaboration function Manages documents, pictures, video, CAD
Access from iPad, iPhone and Android Availability in many languages
Helpdesk and ticket system for product support Built-in API and link to other systems Upload file size limit
Active Directory sync Cloud/SaaS service and server license models Secure distribution of large files
Product A
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Comparison with Sharepoint
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General ComparisonFeature Automatic Document Upload Manual document upload Automatic Version management Document synchronization to client PC Web page creation Backup restore Full text search Active Directory Sync Projects support Access Control Thumbnail based documents list Folder based document storage Collaboration based on Follow/Followers Real-time Event notification SmartDocs SharePoint
Security based ComparisonFeature Encrypted document storage Encrypted document download Document Security classification User activity Tracking Block Email attachments of confidential documents Block Web uploads of confidential documents User activity reports Access control for View only SmartDocs SharePoint
Additional Data
Comparison with General Document Management
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Company / Product OverviewProduct Name Company Developer with Source Code)
SmartDocs Teknowmics 4F, 4-8-6 Roppongi Minato-ku Tokyo
General Document Management Products
Number of Employees Developers Support Engineers Sales Location
Number of employees 120 including group companies Developers 5 (Japan), 28 (India) Support Engineer 6 (Japan), 13 (India Consultants 4 (Japan), 10 (India) Sales LocationTokyo, Korea (Distributor), Hong Kong, China , Singapore, France
Supported OS
Windows PC, MAC (from July, iPad, AndroidiPhone, Smartphone
Windows PC,
Supported Browser
IE, Firefox, Google chrome9 languages Japanese, English, German, Russian, Chinese( Mandarin and Cantonese), Korean, Spanish, French
IE, Firefox
Supported Languages
Japanese, English, Chinese
Supported Files
Documents MS office ( ppt, doc, xls, ) and PDF, RTF Ichitaro Pictures JPG, GIF, PNG, TIF, BMP, JPEG Audio WAV, MP3, AAC, OGG, WMA Video MOV, WMV, PMG, 3GP, AVI, M4V, MP4 CAD Autocad Others ZIP, RARCloud Services and Internal Server Version
Documents MS office ( ppt, doc, xls, ) and PDF
Supported Service
Only cloud
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Upload, Backup and File Transfer of DocumentsSmartDocsUpload method Capacity limit of uploaded files Automatic upload to the server General Document Management Products
Full Folder tree structure, folders and files No
Based on files Each file up to 2 GB No client software No automatic document scanning
Synchronization with client PC
Synchronization between clients PC and Server
Active Directory synchronization Folder management*1 Backup and disaster recovery*2 Automatic backup of all files Secure delivery of large files
No size limit. Password protected
*1 Automatically uploads and mirrors all folders *2 Recover data from the server ( In case of PC malfunction) based on specific date and time
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Collaboration and Search FunctionSmartDocsGeneral Document Management Products Real Time Alert *3
Alert by e-mail 1 page with MS product
Ability to follow other users (twitterlike) Project Support*4
Thumbnail View *5
Full Text Search
Our original fast search engine
Fully Automated Version Management
All versions of documents maintained
*3 Pop-up alert of members activities *4 Sharing enabled between users of different departments, partners and companies *5 With thumbnails, you can view the documents at once. Usable even with PCs not having MS OFFICE.
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Security and ReportSmartDocsEncryption of Server Documents Downloading Encrypted Documents Security Settings for Each User, Department General Document Management Products
Based on ISMS
Security Classification for Each Document History of User Activities*6 Information Leakage Prevention Activity History Report*7 Retention Period of Logs Access Control*8 User Authentication Data transmission Security Authentication of Cloud Data Center
Read only or editable Prevent e-mailing of confidential No document encryption on client documents PC No limit Past 6 months User name, password, client Optional user name, password, authentication client authentication Encrypted documents in addition to SSL / https SSL / https Authenticated by SAS70-type II *9 Only ISO / IEC 27001 and ISO / IEC 27001
*6 *7 *8 *9
Detailed information such as Account Usage and History Security Dashboard and Reports for Administrator Access Control by specific individuals or departments (Enable/Disable editing and viewing) SAS70-type II: Statements on Auditing Standards No.70 type II ISO / IEC 27001 ISMS Audit regarding the Operation and Maintenance of Data Center)
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SmartDocs The Document Management System of Your Choice