smart use of smart phone by chheda sanjay visanji
TRANSCRIPT
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Effective Use of Smart Phone
1
Kandivali CPE Study Circle
of WIRC of ICAI
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Apps – What we will / wont cover
• No exact Apps Link / Apps names
• Will cover only concept to describe Apps
• Wont discuss Diff. Operating System / Phones
• Will avoid showing live demo of slides �
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• Will avoid showing live demo of slides �
• Nothing other than Professional Usage
• Not for any unethical purpose
• Priority – Basics – Office - Safety – Security
• Will cover Safeguarding / Security
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Lets understand various Phone OS
• Symbian (Nokia)
• Blackberry (Blackberry)
• iOS (Apple)
• Android (by Google; powered by Linux)
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• Android (by Google; powered by Linux)
• Windows (by Microsoft)
• Bada (by Samsung)
• Many others like Firefox OS, Ubantu Touch,
WebOS
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Understanding Android version
• Alpha• Beta• Cupcake• Donut• Éclair• Froyo
• Lollipop
• Marshmallow
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• Froyo• Gingerbread• Honeycomb• Ice Cream
Sandwich• Jelly Bean• Kit Kat
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Various Operating System and App
• Operating System having highest number of
App is
• Android, followed by
• Apple
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• Apple
• Windows
• Blackberry
• Palm
• Symbian and lot many
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How to select smart phone
• Analyze your objective of smart phone
• Do you want it for emails, social network,
photo, gaming or “just want to have it”
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photo, gaming or “just want to have it”
• Depending on objective of having smart
phone, one can decide right smart phone
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How to select smart phone
Parameters
• Budget
• Office / Personal
• Operating System (and its version)
Parameters
• Keyboard (Touch /
key)
• Screen Size
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(and its version)
• Processor Speed
• Camera Pixel
– (Front / Rear)
• Battery Life
• Screen Size
• Memory
• Internal
• SD Card
• Apps available
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How to select App
• First and foremost thing – Necessity (avoid anyapp which is not important or useful)
• Average Rating – Stars given
• No. of people who have given Rating (more nos.can also mean more downloads)
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can also mean more downloads)
• Free vis Paid
• Editor’s Choice
• Reference – Referred by Google, Apple, Samsung,Yahoo can also add weight
• Reviews (Always extreme, but can help to decide)
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Some useful websitesApps Store Website
Google Play https://play.google.com
Apple App
Store
www.apple.com/iphone/from-the-app-store
Blackberry http://appworld.blackberry.com
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Blackberry http://appworld.blackberry.com
Windows
Phone
http://www.windowsphone.com/store
Amazan App
Store
http://www.amazon.com/appstore
Samsung
App Stores
http://www.samsungapps.com
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Apps that are Must
• Cloud Printing
• App Credential Verifier
• Remote Access
• Family Tracker
• Anti Virus / Anti
Theft
• Memory Cleaner
• Task Reminder
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• Family Tracker
• App Lock
• Sheet / Word Viewer
• In Case of Emergency
• Task Reminder
• File Transfer
• Launcher
• Wi-fi Hotspot
• Battery Manager
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Best way to install App
• Go to Website, like Google Play, Apple,
Samsung, etc from Desktop / Laptop
• Wherever possible, register your mobile with
such Website
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• Then, when you select any App, directly Install
Icon will come on Computer Screen
• Major Benefits – You get to know Reviews,
Number of Installs, Ratings, Other Simillar
Products and Other Products from Developer
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Best way to Install App
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Best way to Install App
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Controlling Apps access
• There are no free lunch
• Each App which offers you
something takes back
something
• Each App tries to read
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• Each App tries to read
either your contacts, location, usage pattern, websites visited, calendar, calls
• One needs to be careful before installing any app
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Controlling Apps access – conti.
• Apps often ask for access to
– Read Contacts
– Send / Receive Messages
– Dial / Receive Calls
Share your Location
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– Share your Location
– Monitor your Calls
– Read / Edit your Calendar
– Connect to Internet
– Share your Browsing data
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Controlling Apps access … conti..
• There are Apps like “Clueful”
• They rate each app on your phone according to data that they read / copy / access
• Give rating to such apps like
– No Risk
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– No Risk
– Moderate Risk
– High Risk
• Avoid High Risk apps unless really needed
• Or Install once and remove when not needed
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Controlling Apps access - Clueful
• Clueful is an app
which once installed
checks access rights
of each app installed
• One needs to check
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• One needs to check
periodically access of
app installed and
remove one which
are High Risk
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Income Tax Apps
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Companies Act Apps
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Service Tax Apps
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Value Added Tax Apps
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Other Law Apps
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Other Laws Apps
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Tally Apps
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Accounting Apps
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Direct to Home TV Apps
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TV Remote Control Apps
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Wi-Fi Hot Spot
• Internet for Laptop, etc., through Smart Phone
– Normally available in latest Smart Phone
– If feature not in Smart Phone, can be added
through App
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To Do List Apps
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File Transfer App
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Stock Market
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Foreign Exchange Update
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Commodity Update
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Scanner / Card Scanner
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PDF Readers / Markers
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Memory Cleaner Apps
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Weird App – App worth Rs. 66,000
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Some Other Costly App
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Word Lens
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Bookmark Importing Apps
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Messenger Apps
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Some What’s App Tricks / Tips
• If some one is sharing location;
check how location has come
• Backup – Settings - Chats and calls -Chat backup
• Will let you setup an automatic Google Drive backup. Next time you
�
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Google Drive backup. Next time you install WhatsApp from any device, you can simply select Google Drive backup option at setup screen, to have all your up-to-date messages injected into your device, straight from the cloud
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Some What’s App Tricks / Tips
• Star Mark the Message (only for iOS)
• Just write Date or “Today” or “Tomorrow” or
“Yesterday” and it will appear as hyperlink to
be ready to added to Calendar (only for iOS)
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• Search by Name or Group Name or some
word used in Chat
• You can “Mark as Unread” any chat by
pressing long
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What’s App on Web
• Go to https://web.whatsapp.com
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What’s App on Web
• Click on ‘:’ on What’s App and click on
“WhatsApp Web”
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Whats App on Web
• Scanner will appear which
will scan QR Code shown
on Desktop and within
seconds, your What’s App
Screen will appear on
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Screen will appear on
Desktop
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Apps to help you Sleep. . .
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Wake up Alarms
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Apps for News
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News Apps
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Photo Editing Apps
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Paper Craft Apps
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Maths Apps
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Dictionary Apps
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Learn Languages Apps
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Magnifying Mirror Apps
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Learn Music Apps
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Brain Teaser Apps
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Some No Sense Solar Charger App
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Books
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Do’s and Don'ts
• Ensure maximum security for emails, banks,
other important accounts like Facebook,
Twitter, LinkedIn
• Avoid unnecessary, unrequired, Nonsense
Apps
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Apps
• Avoid Apps which offer free music, movies,
calls or messages (many of them compromise
with your phone data, contacts, etc)
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Excel, Word, PPT, PDF Viewer
• Too many App available for viewing, limited
edit, etc
• Complete version of any App for Office
documents or Adobe document are Paid
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• One can install based on “No. of downloads”,
“Ratings”
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Excel, Word, PPT, PDF Viewer
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Signing Documents
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Weird Apps . . Mosquito Repellant
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Printing from Smart Phone, Tablet
• Nowadays, we use iPhone, Smart Phone, iPad
and other Tablets more than normal laptop
and desktop
• But when it comes to taking print out from
any of these device to normal printer
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any of these device to normal printer
• We have to save file, picture, etc., in Gallery,
then send it via email to desktop / laptop
• Take print from desktop / laptop
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Cloud Print to make it Smarter
• Cloud Print helps you to print from these
devices even when printer is not wireless
• All you need is
– Google Account
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– Desktop & Printer
– Internet on Desktop as well as iPhone / iPad
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Chrome Setting
• Log on to your desktop /
laptop which is connected
to normal printer
• Go to Chrome and click on
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• Go to Chrome and click on
• From drop down menu
click on Settings
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Chrome Advanced Settings
• In Setting
tab, go to
bottom
• Click on
“Show
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“Show
advanced
settings”
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Add Cloud Printer
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Cloud Printing
Select printer and once you
add that printer, you can
also share it with your
friends, relatives and
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friends, relatives and
colleagues
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Install Print App on iPhone, iPad
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Cloud Printing – How it works
Your Smart Phone,
iPad, iPhone, Tablet
Printers with Wi-Fi,
Bluetooth facilities
(not covered in this
presentation
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Normal Printer
(not wireless)
Google Cloud Print which
is connecting all these
devices
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Cloud Printing - Sharing
• Once you have added normal printer from
your login id, you can share it with your family
members, friends, colleagues
• To share your printer with all of them, all you
need is their Google id / Gmail accounts
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need is their Google id / Gmail accounts
• Once you have added their email id, they have
to just download Print App on their device
• When they install Print App, your share Printer
will appear on their screen
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Cloud Storage Apps
• Having smart phone, installing more and more
app and with more media files, storage is
always concern
• Again, having too large memory card makes
phone slow
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phone slow
• Better to move un required files to PC, etc
• Other option is Google Drive
• One can store files, folders on Drive
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Cloud Storage Apps - Dropbox
• Dropbox is a service
which allows you to
sync your desktop,
tablet and mobile
• Any documents, photos or videos which you
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• Any documents, photos or videos which you share in dropbox are then accessible from your phone, computer as well as website
• One can also share these documents, photos and videos with their family and friends
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Cloud Apps
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Backup - Restore
• As we sync all our social accounts, contacts,
personal and office email, Backup of Phone
becomes more and more relevant
• Every smart phone offers in built features of
Backup / Restore
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Backup / Restore
• Better to have good app for backup of
contacts [and need to test restore before
blinding relying on backup]
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Google Goggles
• Open Goggles
• Take picture
• It will analyse
photo and will
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photo and will
show results that
resemble to
photo, bar code,
QR Code
captured
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Contacts / Accounts management
• When switching to smart phone
• Upload all contacts in CSV format to your Gmail account; then add Gmail account in your new smart cell
• You can add your Facebook, LinkedIn,
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• You can add your Facebook, LinkedIn, Google+, Skype, Gmail and Samsung Account
• Friends / Contacts from all these accounts will be uploaded in your cell
• You may have to join some double names
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Importing Contacts to Gmail
• Your contacts may be stored in old phone, outlook, outlook express, windows live
• Any such package allows to export the same to CSV format
• Reduce contact data fields to the minimum
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• Reduce contact data fields to the minimum (more field would require more mapping)
• Import CSV to your Gmail Contacts
• Once you add your Gmail account on your phone, all your contacts would appear on cell
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Importing Contacts to Gmail
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Importing Contacts to Gmail
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Importing Visiting Cards
• Whenever we leave out of any meeting, our pockets are full of visiting cards; but all yet to be stored in our smart phone
• Apps are available which help you to import all data from visiting cards
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all data from visiting cards
• With help of such App, one has to just
– Take photo of visiting card
– Once you capture photo, all the data of visiting card gets converted in Contact along with image of VC which can be saved in phone
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Some Weird Apps . . .
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Your Social Accounts
• Every Social Network is available in Apps
• ChatOn, Facebook, Google+, Twitter, Gtalk,
LinkedIn, Skype, Youtube and what not
• But “WhatsApp” leads all of them
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• But “WhatsApp” leads all of them
• For free call, messages one can use “Viber”
• “Tango” even offers Video Chat like G Talk
• Benefit of most smart phones is that you can
sync / join all friend’s contacts in one``
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Avoiding nonsense calls / message
• Apps can help you to avoid spam message,
marketing calls
• Apps can help you to have cell phone
directory to help identify calls
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• Truecaller (Tel. Directory incl. Cell No.)
• Call Filter
• Call Black List
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Truecaller
• App which has
directory of landline
as well as cell numbers
• Helps a lot to manage
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• Helps a lot to manage
unwanted / marketing calls
• It also has online directory to check numbers
which are in their database
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Wi-Fi [Portable Tethering]
• Often you are on the move and don’t have
data card and want to access net or send
urgent email
• One can share internet of phone through Wi-
Fi (often in-built in phone; else through app)
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Fi (often in-built in phone; else through app)
• Cell connects to internet and shares it to other
authorized laptops, machines, phones, etc
• Wi-Fi Hotspot
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Accessing your remote computers
• When you are on move and want to access
your office / home computer’s file
• Team Viewer
• Similar package should be on office / home PC
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• Similar package should be on office / home PC
• Once login in app on your smart phone
• You can view / edit / copy / paste files
• You can operate your PC from your phone
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Accessing your remote computers
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Getting notification on computers
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Apps Lock
• Often we have to share phone with office
staff, client, colleague, family member or kids
• And we are scared for sharing some
confidential / controversial data / images /
video in the phone
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video in the phone
• Apps Lock is an App which can lock particular
App, gallery or selected area while keeping
rest of the phone open to use
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Apps Lock
• One can select areas to
have restricted access
• And areas to have full
access
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• Possible to lock through
Pattern Lock as well as
Password
• Available on most of the
operating systems
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Apps Lock Apps
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Some Weird Apps . . .
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Maps / Places / Directions
• Reaching any place for the first time
• Apps help you to reach from your location to
destination with precise street wise guidance
OR
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OR
• Searching nearby Restaurants, Cafes, place of
attractions, Hospitals and what not
• Google Maps, Smart Shehar Mumbai,
MapsWithMe
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Locating family members / staff
• Apps available which can locate one’s family
members, office staff through
• General Packet Radio Service
• Global Positioning System (GPS)
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• Global Positioning System (GPS)
• Cell tracking
Example of such App
• Family Locator
• Family Tracker
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Locating family members / staff
• Useful for locating / controlling / monitoring
kid’s activities, movement, location
• Also useful for monitoring office staff, sales &
marketing team
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Caution
• Illegal to track location without one’s consent
• One has to be careful even for sharing one’s
own location
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Family Locating Apps
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Location History
• Want to recollect as to where you were on
which date and time
• Just go to Internet Brower
• Do your Google Login
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• Do your Google Login
• Type “Location History”
• Select first link that comes
• Select the date which you want to check
• And result would be
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Connecting to your CCTV
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Image / barcode / Q R Code Search
• Google Goggles
• Such wonder apps help you to take
picture and with that photograph search
• One has to just capture image of thing, object,
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• One has to just capture image of thing, object,
barcode, Quick Response Code
• App searches its database and reverts with
information, images, related data in respect of
image captured
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Recording incoming / outgoing call
• Though it is not legal / ethical to record calls without informing
• If required, Apps come to your help, which record incoming / outgoing calls
Examples
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Examples
• “Auto Call Recorder”, “Call Recorder”, “Record My Call”
• These apps, when set, automatically prompt to record incoming / outgoing calls
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Call Recorder
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Some Weird Apps . . .
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Video Downloader Apps
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Call Cheat
• Not ethical; but often we in our day to day
work are forced to hide our exact location
• Apps like “Call Cheat” change background
noise to hide your exact location
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• One can play noises of trains, heavy rains,
thunders, noisy machines, etc
• Apps even allow to record more background
sounds to play in playback
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Call Cheat
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M-Indicator
• Almost everyone
whether having
smart phone or not
would be using this
App
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App
• Covered just to show
growth because of
utility as well as cost
effective entry
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Checking Hardware
Particulars Code
Samsung *#0*# Hardware Checking
*#1234# Software Version
*#12580*369# Software / Hardware
*#0228# Battery Status
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*#0228# Battery Status
Common *#06# IMEI No.
HTC Desire *#*#3424#*#* Hardware Checking
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Virus Scanner
• How many present here have smart phone costing more than 25,000/-
• How many must be using data plan which is not less than 300 – 500 per month
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not less than 300 – 500 per month
• How many have authorised virus scanner along with Anti Theft which costs Rs. 50 per month
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Virus Scanner
• We all are more than often . . . . . . . . . . . .
Penny Wise, Pound Foolish
• Don’t compromise on Virus Scanner or
Updated Virus Definitions
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• Upgrade versions of your Anti Theft App to
make it fully functional
• Test all the features of Virus Scanner, Backup
& Restore as well as Anti Theft – Call / SMS
Alerts
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Virus Scanner
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Planner / Calendar
• We all have scattered database of birthdates and anniversaries of friends, relatives, colleagues
• But don’t worry. Once you add all your accounts of FB, LinkedIn, Twitter, Phonebook,
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accounts of FB, LinkedIn, Twitter, Phonebook, Old Phone Contacts; Go to Calendar / Planner of your smart phone
• Generally each such phone picks up data from all these scattered data and compiles them into one common dates reminder
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Optical Character Reading
• Often you have some data, document,
material, which you want to copy, include, edit
• Apps like “Scanthing” help you to Scan,
Optical Character Read and edit data
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• One has to just use camera, take clear photo
• App identifies text in image and tries to revert
with corresponding text in notepad, word like
files
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Managing Phone through Web / PC
• One can manage phone through
either web or desktop
• App once installed on phone,
one can go to App’s website, enter code reflecting on phone and manage phone’s
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reflecting on phone and manage phone’s messages, images and contacts through web
• You can install same package on your computer and manage phone from your computer through Wi-Fi
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Quick Response Code (QR)
• QR Codes are nothing but matrix
barcode or 2D barcode
• QR Code are readable by QR
Scanner, mobile phones with camera
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Scanner, mobile phones with camera
or smart phone
• QR code can contain URL address, web
address, phone number, sms, business card
and what not. . .
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RSS Feed Apps
• Rich Site Summary or Really Simple
Syndication
• Once users subscribe to RSS Feed of particular
website, browser / app, constantly receive
update from those websites
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update from those websites
• User need not visit or check those sites, but
would get constant update through “RSS
Reader”, “Aggregator” or “Feed Reader”
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RSS Feed Apps
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Tips to avoid smart phone getting hang
• Buy smart phone with fast processor in line with your requirement / objective
• Second thing to take care while buying is RAM
• Avoid heavy applications
• Avoid multiple applications. Have habit of
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• Avoid multiple applications. Have habit of closing all apps which are not required
• Use Task Manager / Optimizer regularly
• Avoid Real Time App which draw too much of RAM
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Tips to avoid smart phone getting hang
• Install good virus scanner and keep updating it
regularly
• Wherever possible, store files on external
memory
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• Often phone hang because of problems in
Operating System; in these cases Upgrade
Operating System
• Phone also hang when App are not
compatible; Uninstall / replace such App
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Launcher Apps
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Accessories for a smart phone
• Scratch Guard
• Phone Case
• Portable Battery Charger
• Car Charger [insist for proper brand]
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• Car Charger [insist for proper brand]
• USB Cable
• Headphone
• Speakers
• Special Lenses [to take more out of phone]
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Be clear as to what is not possible
• When you go to Google Play or Mobile9 or
similar App store, you would find many apps
which are actually not possible considering
any cell phone hardware; for e. g.
• Fingerprint Scan
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• Fingerprint Scan
• Face Scan
• X-ray Photo
• So be careful when you come across such app
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Other App for Personal
• Sai Services; Car Experts India; Maruti
• Jain Stavan; Jain Pooja; Jain Ringtone
• 101 Weight Loss Tips; Running Tips
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Travel Apps
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Book Movie Tickets
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Pizza, Burger and what not. . .
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Cab Services
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Receipe
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Taking Care of your Phone
• Proper way to Charge
– Exhaust full battery first
– Charge full next time
• Taking Care of frequently used keys
– Using Screen based short cut to Close / Start
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– Using Screen based short cut to Close / Start phone
• Changing Password frequently
– On phones with keypad, when you use same password for long period, particulars keys get affected
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How your battery can last longer
• When charge, charge fully; when consume, consume fully
• Switch off when charging, for fast charging
• Stop searching signals when in low signal
• Disable Wi-Fi, Bluetooth GPS, IR, when not
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• Disable Wi-Fi, Bluetooth GPS, IR, when not required
• Disable vibrate when not required
• Keep brightness / backlight to optimum
• Use GSM instead of 3G
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How your battery can last longer
• Avoid moving / animated screen, screen saver
• Keep dark background instead of bright one
• Avoid real time apps
• Check emails at optimum intervals
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• Check emails at optimum intervals
• Keep phones in room temperature
• Clean battery contacts regularly
• Initial recharge should be full
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How your battery can last longer
• Apps available which help you to monitor,
control and optimize battery
• Such Apps check apps running in background,
display, backlight, Bluetooth, GPS, etc and
guide to optimize battery use
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guide to optimize battery use
Example
• Du Batter Saver, Go Battery Saver, Easy
Battery Meter & Saver
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Battery Doctor Apps
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Some Weird Apps . . .
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Data Usage Control
These days. . .
• Too many social apps like What’s App,
Facebook,
• Frequent email checking,
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• Frequent email checking,
• Use of 2G / 3G over GSM
• Navigation tools with GPRS, GPS
• Too much of animation, media files
• We often run short of data plans
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Data Usage Control..conti. .
• Apps as well as phone in-built feature help
you to monitor data usage
• Check your data billing cycle and adjust dates
in these features accordingly
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• In the setting, set pattern to use “Wi-Fi” over
“mobile data” wherever available
• Apps like “Data Usage”, “My Data Manager”,
“Onavo Count” help you to monitor, control
and even calculate data usage
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Some Weird Apps . . .
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IMEI No.
• How many present here know their cell IMEI No. or have saved or noted it somewhere ? ? ?
• Hardly any. . . .
• How to know it *#06# to get IMEI No.
• IMEI stands for International Mobile
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• IMEI stands for International Mobile Equipment Identity
• Please note it and keep it handy
• Many sites available to track IMEI No.
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ICE Numbers
• ICE means “In Case of Emergency” numbers
• These are numbers which one would like to dial,
as it is referred “In Case of Emergency”
• These numbers can be dialled even when phone
is locked and cant be unlocked
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is locked and cant be unlocked
• Method to save numbers in ICE differs from
phone to phone
• Generally, one has to select number, go to
properties of that contact and group, same in ICE
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Locate your lost mobile
• Generally each manufacturer provides with
software for locating mobile
• Register on website with relevant info. Like
Cell No., Email ID, IMEI No., etc
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• On losing phone, one can locate mobile,
monitor incoming / outgoing calls, ring
mobile, wipe mobile data
• Free / paid Apps available for these features
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Locate your lost mobile
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Mobile Anti Theft
• Many mobile co. like Samsung, etc give phone
locator through their feature like
www.samsungdive.com
• Too many apps available for Anti Theft, but
one needs to understand all the features as
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one needs to understand all the features as
well as have trial of the features
• To have full proof Anti Theft, you need to
ensure few things
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Mobile Anti Theft. .conti..
• IMEI No of phone
• Registration of phone on particular website,
app, etc
• Proper cell no / email id wherein “Alerts” will
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• Proper cell no / email id wherein “Alerts” will
be sent on change of sim card, tampering of
phone, etc
• Encryption of device / external SD Card
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Mobile Anti Theft. .conti..
• Note these details – Phone Number; IMEI;
Brand; Model; Series No.; Colour; Pin Code;
PUK Code
• Write your contact details with undeletable
ink on inside instrument + Battery
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ink on inside instrument + Battery
• Use Screen Lock as well as App Lock
• On losing phone, immediately deactivate SIM;
lodge police complaint
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Android Device Manager
• Phone with Software version exceeding 4.1 have feature to remotely locate your phone
• To Turn it On – Go to Google Settings –Location – Access Location
• Allow Remote Lock as well as Factory Reset
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• Allow Remote Lock as well as Factory Reset
• If you loose your moblie, go to android.com/devicemanager
• If you are using Google Apps Account, sign in to My Devices
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Websites to Protect your Device
Platform How to protect your Smart Phone
Android http://google.com/android/devicemanager
iOS FindMyiPhone
Blackberry BlackBerry Protect
Windows http://windowsphone.com
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Windows
Phone
http://windowsphone.com
A Free Cross Platform Tracking Solution
www.preyproject.com
AVG; Avast; Kaspersky
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www.preyproject.com
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www.preyproject.com
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Women Safety App
• Such App help one to store 2 to 4 Emergency Contact Numbers
• In case of danger, one has to just press SOS button
• Pre-drafted message along with location (if
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• Pre-drafted message along with location (if GPS is on) goes to Emergency Contact Numbers
• Many more App after recent attacks
• But one has to properly understand and test
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Securing your Gmail Account
• Don’t use your Gmail password on other sites
• Many sites offer something free and in turn ask for access of your Gmail accounts for some contact details. Refuse
• Keep check on your password recovery option
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• Keep check on your password recovery option
• Use 2 Step Verification
• Notification on your email / cell
– For any hacking type / notorious activity
• Manage Access of various connected sites
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Enhancing Security. . .
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2 Step Verification. . . .
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Sites, Apps, etc having access to. .
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