CONTACT INFORMATION

Name:

Organization/Business Name:

Address:

City: State: Zip:

Phone (Daytime): (Evening):

Email:

CULTURE

Country or Culture Represented:

EXPERIENCE

List any previous special event experience as a food vendor:

*You may wish to submit photos of your experience at previous special events.

PRESENTATION & LOGISTICS

Please check all that apply to your booth set-up plan:

Grill Smoker Hot Grease Fryer

Canopy or Tent Table/Chairs for customers

Concession Trailer (must submit photo)

Other:

ADDITIONAL BOOTH ACTIVITIES

List any other booth activities such as prize drawings, children’s activities, etc.:

2010 Small World Festival Vendor Application Page (1)

ADDITIONAL COMMENTS

PLEASE READ, SIGN & DATE

I have received, understand, and agree to all policies and procedures set by the HDDA herein. By

submitting this application, I am committing to provide quality customer service and food items. I

understand that the Small World Festival Planning Committee is depending on my services to edify the event

and if selected, I commit to follow through with my obligation to provide food as outlined in this

application. If for any reason I will not be able to fulfill commitment, I will provide a minimum 10 days

notice. I further understand that only cancellations made prior to April 30, 2009 are refundable.

The undersigned agrees to indemnity and hold the Hinesville Downtown Development Authority staff, Board

of Directors, and Event Sponsors harmless in regard to all liability for any damages to personal

property, for any loss of life or personal injury or theft of property that may be sustained in connection with

this event. I further give approval for HDDA to use photographs taken at this event, which might include my

work, for publicity purposes.

Signature: Date:

2010 Small World Festival Vendor Application Page (2)

MENU

Provide a complete list of food and beverage items and prices you are planning to sell at your

booth. Items should be an authentic representation of International food.

**Attach additional pages if necessary

FOOD SERVICE PERMIT

CHECK ONE: Copy of Food Service Permit Attached

Copy of Food Service Permit Application Attached

2010 Small World Festival Vendor Application Page (3)

Item Description Price

REGISTRATION CHECKLIST

Please include the following with your 2010 Small World Festival Registration:

Completed 2010 Small World Festival Application

Vendor Fee (See Policies and Procedures Vendor Fee Section for fee schedule)

Make checks payable to: HDDA

Temporary Food Permit (See Policies and Procedures Health Inspection Section)

Photographs (Required for food service vehicles)

Bring completed registration to: OR Mail to:

Old Liberty County Jail HDDA

302 S Main Street 302 S Main Street

Hinesville, GA 31313 Hinesville, GA 31313

CONTACT US:

Hinesville Downtown Development Authority

302 S Main Street

Hinesville, GA 31313

(Located in the Historic Old Liberty County Jail)

Office Hours: Monday—Friday 8:30AM—12:00PM & 1:00 PM—5:30PM

Phone: (912)877-4332

Fax: (912)877-9132

Email: discoverdowntown@coastalnow.net

Website: www.hinesvilledowntown.com

FACEBOOK: www.facebook.com/hinesvilledowntown

2010 Small World Festival Vendor Application Page (4)

(Keep this page for your records)

2010 SMALL WORLD FESTIVAL POLICIES & PROCEDURES

By submitting an application, potential vendors acknowledge they have received, understand, and agree

to follow all policies and procedures set forth by the Hinesville Downtown Development Authority

(herein referred to as HDDA) as stated herein.

BOOTH SPACE & VENDOR FEES

A single booth space is approximately 20’ x 20’. Double booth spaces are available upon request.

Booth fees are determined by the date a completed application is submitted and fees paid in full.

Vendor Fee Schedule:

Early Registration: through March 26, 2010: Single($50) Double($100)

Standard Registration: March 27, 2010—April 29, 2010: Single($75) Double($150)

Late Registration: April 30th—May 7, 2010: Single($100) Double($200)

*Cancellations made after April 30, 2010 will not be eligible for a refund.

*Registration will not be accepted after May 7, 2010

VENDOR SELECTION

Vendor selection is determined by the Small World Festival Planning Committee. Vendors

contributing to the theme of the International Food Court (Authentic International Cuisine) and

operating from a booth and not a vehicle type concession stand will receive priority consideration.

Selection will be based on information provided in the application, the cultural authenticity of food items

offered, and past experiences with the vendor. Applicants selected to participate will be notified no later

than May 1, 2010. Applicants not selected to participate will be given a refund of any fees as soon as

possible.

*Submission of an application does not guarantee participation in the

Small World Festival.

*Any changes to the information submitted in this application must

obtain pre-approval.

VENDOR COMMITMENT

By submitting this application, vendors are committing to provide quality customer service and food

items. The Small World Festival Planning Committee is depending on selected vendors’

services to edify the event and if selected, vendors must commit to follow through with their

obligation to provide food as outlined in this application. If for any reason vendors will not be able to

fulfill commitment, they must provide a minimum 10 days notice.

(Keep this page for your records)

VENDOR SET-UP, CLEAN-UP & TRASH REMOVAL

Generators will not be allowed at this event due to the close proximity to the music and crowd.

Vendors may enter the event area starting at 9:30AM. Booth set-up must be complete by 10:30AM

and all vehicles must be moved from the event area. Vendors must place a tarp or mat under their

food prep area to keep the surface free from stains and grease. Food sales must begin at 11:00AM

and the booth must be manned at all times. Vendors are responsible for providing their own trash

receptacle. Receptacles provided at the event are for customers only. All materials, vehicles, and

trash must be removed by vendors within 90 minutes after the conclusion of the event.

*Vendors must be open for food sales for the duration of the event.

HEALTH INSPECTION

All vendors are required to comply with the State of Georgia Public Health regulations governing

the preparation, storage, and handling of food. Health Inspectors will be on-site during the event

to ensure standards are met. All vendors must obtain a Temporary Food Service Permit through

the Liberty County Environmental Health Department.

Liberty County Environmental Health Department

1113 E Oglethorpe HWY

Hinesville, GA 31313

(912)368-5520

*Certification Fee may be charged.

SALES TAX

It is each vendor’s responsibility to know if they are required to collect and remit Georgia sales tax.

HDDA does not accept responsibility for vendors who fail to meet this obligation.

Georgia Department of Revenue

1-877-423-6711

Email: taxpayer.services@dor.ga.gov

www.dor.ga.gov