small world festival marketplace vendor application

CONTACT INFORMATION

Name:

Organization/Business Name:

Address:

City: State: Zip:

Phone (Daytime): (Evening):

Email:

CULTURE

Country or Culture Represented:

EXPERIENCE

List any previous special event experience as a vendor:

*Please include photographs of your merchandise.

PRESENTATION & LOGISTICS

Please check all that apply to your booth set-up plan:

Canopy or Tent Table/Chairs for customers

Other:

ADDITIONAL BOOTH ACTIVITIES

List any other booth activities such as prize drawings, children’s activities, etc.:

2010 Small World Festival Vendor Application Page (1)

ADDITIONAL COMMENTS

PLEASE READ, SIGN & DATE

I have received, understand, and agree to all policies and procedures set by the HDDA herein. By

submitting this application, I am committing to provide quality customer service and merchandise. I

understand that the Small World Festival Planning Committee is depending on my services to edify the

event and if selected, I commit to follow through with my obligation to provide merchandise as outlined

in this application. If for any reason I will not be able to fulfill commitment, I will provide a minimum 10

days notice. I further understand that only cancellations made prior to April 30, 2009 are refundable.

The undersigned agrees to indemnity and hold the Hinesville Downtown Development Authority staff,

Board of Directors, and Event Sponsors harmless in regard to all liability for any damages to personal

property, for any loss of life or personal injury or theft of property that may be sustained in connection

with this event. I further give approval for HDDA to use photographs taken at this event, which might

include my work, for publicity purposes.

Signature: Date:


WORLD MARKETPLACE MERCHANDISE

Provide a complete list of merchandise items and prices you are planning to sell at your booth.

Items should be an authentic representation of culture/country.

**Attach additional pages if necessary

** Please submit photographs of your merchandise


Item Description Price

REGISTRATION CHECKLIST

Please include the following with your 2010 Small World Festival Registration:

Completed 2010 Small World Festival Application

Vendor Fee (See Policies and Procedures Vendor Fee Section for fee schedule)

Make checks payable to: HDDA

Photographs

Bring completed registration to: OR Mail to:

Old Liberty County Jail HDDA

302 S Main Street 302 S Main Street

Hinesville, GA 31313 Hinesville, GA 31313

CONTACT US:

Hinesville Downtown Development Authority

302 S Main Street

Hinesville, GA 31313

(Located in the Historic Old Liberty County Jail)

Office Hours: Monday—Friday 8:30AM—12:00PM & 1:00 PM—5:30PM

Phone: (912)877-4332

Fax: (912)877-9132

Email: [email protected]

Website: www.hinesvilledowntown.com

FACEBOOK: www.facebook.com/hinesvilledowntown


(Keep this page for your records)

2010 SMALL WORLD FESTIVAL POLICIES & PROCEDURES

By submitting an application, potential vendors acknowledge they have received, understand, and agree

to follow all policies and procedures set forth by the Hinesville Downtown Development Authority

(herein referred to as HDDA) as stated herein.

BOOTH SPACE & VENDOR FEES

A single booth space is approximately 10’ x 15’. Double booth spaces are available upon request.

Booth fees are determined by the date a completed application is submitted and fees paid in full.

Vendor Fee Schedule:

Early Registration: through March 26, 2010: Single($50) Double($100)

Standard Registration: March 27, 2010—April 29, 2010: Single($75) Double($150)

Late Registration: April 30th—May 7, 2010: Single($100) Double($200)

*Cancellations made after April 30, 2010 will not be eligible for a refund.

*Registration will not be accepted after May 7, 2010

VENDOR SELECTION

Vendor selection is determined by the Small World Festival Planning Committee. Vendors

contributing to the theme of the World MarketPlace (Authentic merchandise and fine arts & crafts) will

receive priority consideration. Selection will be based on information provided in the application, the

cultural authenticity of items offered, and past experiences with the vendor. Applicants selected to

participate will be notified no later than May 1, 2010. Applicants not selected to participate will be given

a refund of any fees as soon as possible.

*Submission of an application does not guarantee participation in the

Small World Festival.

*Any changes to the information submitted in this application must

obtain pre-approval.

VENDOR COMMITMENT

By submitting this application, vendors are committing to provide quality customer service and

merchandise. The Small World Festival Planning Committee is depending on selected vendors’

services to edify the event and if selected, vendors must commit to follow through with their

obligation to provide merchandise as outlined in this application. If for any reason vendors will not be

able to fulfill commitment, they must provide a minimum 10 days notice.

(Keep this page for your records)

VENDOR SET-UP, CLEAN-UP & TRASH REMOVAL

Generators will not be allowed at this event due to the close proximity to the music and crowd.

Vendors may enter the event area starting at 9:30AM. Booth set-up must be complete by 10:30AM

and all vehicles must be moved from the event area. Sales must begin at 11:00AM and the booth

must be manned at all times. Vendors are responsible for providing their own trash receptacle.

Receptacles provided at the event are for customers only. All materials, vehicles, and trash must

be removed by vendors within 90 minutes after the conclusion of the event.

*Vendors must be open for sales for the duration of the event.

SALES TAX

It is each vendor’s responsibility to know if they are required to collect and remit Georgia sales tax.

HDDA does not accept responsibility for vendors who fail to meet this obligation.

Georgia Department of Revenue

1-877-423-6711

Email: [email protected]

www.dor.ga.gov

small world festival marketplace vendor application

Documents