SLT Update

CAP 1.2.6

November 13, 2015

It’s the final count down…

Purpose

The purpose of CAP 1.2.6 is to design, test,

and implement procedures to automatically

graduate students who have met the criteria

for a degree or certificate.

Team Membership

Amanda Kruzona, Bryan Vliem, Diane

Patrick, Jody Graves, Kristine Welling,

Lynnae Selberg, Matthew Novakoski,

Raynard Ross, Tina Hoxie

Accomplishments to Date

Processes

• With input from students, faculty, and staff, created an online Graduation Application and new process in Fall 2014. Redesigned and rolled out a 2nd version of the online Graduation Application in Fall 2015. (Previously, the process included submitting a paper form in-person.)

• Created a check list for students to know when they are ready to graduate.

• Created a “current state” graduation timeline.

• Developed a rubric of all policies that impact graduation.

Accomplishments to Date

Processes • Created and ran a query for eligible students from

Fall 2011 through Summer 2014.

• Implemented first College Generated Graduation pilot with a “soft roll out” for potential summer 2014 graduates.

• Developed “current state” graduation process flow chart.

• Incorporated commencement ceremony information with diplomas mailed to graduates.

• Developed, in coordination with IRP, a College Generated Graduation customer satisfaction survey.

Accomplishments to Date

PoliciesSeveral College policies were updated or created to support the graduation process. The Academic Governing Council and/or Pro-Deans approved the following:

Catalog Year Policy

Transfer Policy

Re-Admit Policy

Multiple Associate Degree Policy

Accomplishments to Date

Training • Implemented and presented a ½ day policy

training workshop with the Counseling and

Career Center faculty and staff.

• Conducted a training session with

Enrollment Center, Admissions and

Financial Aid staff.

• Developed a training session outline

(“menu”) for faculty, staff, and departments.

Accomplishments to Date

CommunicationsDrafted a communication plan and developed time lines.

Mailed and emailed applicants with congratulations information and an option to decline the degree/certificate.

• Created College Generated Graduation Notification Letter.

• Developed College Generated Decline Form.

• Developed College Generated Graduation Congratulations Letter.

• Created College Generated Appeal Form.

Accomplishments to Date

Software• Hired a consultant to create a reporting system

to pull names of students who are ready to

graduate using DegreeWorks (MyDegreePath).

• Successfully set-up, tested and, implemented

automated e-mail communication generation

through PeopleSoft using 3Cs/ComGen.

• Developed a Re-Admit process through

PeopleSoft.

The DataQuerydates

Total Potentials

Declined Degrees & Cert.

Semester Awarded

Fall 2011 -Summer 2014

94 0 94 Fall 2014

Fall 2011 -Fall 2014

29 0 29 Winter 2015

Fall 2011–Winter 2015

95 1 94 Summer2015

Fall 2011-Summer 2015

Completed December

2015

Fall 2015

Total 218 1 217

The Data – Graduated

Number of Degrees & Certificates

Graduation Semester

AA AAAS AB AFA

Summer 2014

66 3 4 0

Fall 2014 21 0 1 0

Winter 2015

45 2 3 0

Summer2015

Completed December

2015

Total 13260.8%

52.3%

83.7%

0

The Data – Graduated

Number of Degrees & Certificates

Graduation Semester

AGS AM AS Cert. Total

Summer 2014 9 0 1 11 94

Fall 2014 3 0 2 2 29

Winter 2015

7 0 4 33 94

Summer 2015 CompletedDecember

2015

Total 198.8%

0 73.2%

4621.2%

217

Next Steps

• Prepare to graduate the fourth group

(Summer 2015 graduates) of College

Generated Graduates in December 2015.

This will be one full year of College

Generated Graduates. (Summer 2014

through Summer 2015.)

• Present CAP Closure Report to Deans’

Council in December.

The team appreciates your feedback.

Thank you!

Questions/Comments