slide#: 1© gps financial services 2008-2009revised 05/03/2009 cms 2 rw rep-ap-totaldebt ™ cougar...

Slide#: 1 © GPS Financial Services 2008-2009Revised 05/03/2009

cms2RW Rep-AP-TotalDebt ™cms2RW Rep-AP-TotalDebt ™

Cougar Mountain Software

Professional Version



Total Debt Report :

The AP Total Debt Report lets you view your total payables without aging. This provides a snap shot of your total liabilities by placing all dollar amounts into the current period rather than aging them.

To run the report, do the following:

1. Select Total Debt from the Reports menu.



AP Total Debt Report

This report shows the status of each vendor, and can provide detail for each transaction. If you prefer to use this report rather than the Aging report for reconciliation, remember that it does not age the totals. All totals are current.

Report Options I Search For

Sort By Vendor Number Page Break on Vendor

Report Type Detailed

Vendor Status All Vendors

Transaction Type All Transactions

Additional Filter <None>



Start End

Vendor Number Start End

Vendor Name Start End

Product Type Start End

Date Range Custom

Due Date 01,01 12004 12/31/2006

Period Current Period 5

Vendor Total Due -$999,999,999.99 $999,999,999.99 F Exclude Zero

Item Amt Remaining -$999,999,99999 $999,999,999.99 T Exclude Zero

AP Code Start End F Group by AP Code

Cancel Help



2. On the Report Options tab, complete the report setup for the Sort By, Report Type, Vendor Status, Transaction Type and Additional Filter boxes by selecting from the drop-down lists.

3. Select the Page Break on Vendor Number check box to print the information for each vendor on a separate page.

4. You can select a range of dates for this report, or choose one of the predefined date ranges from the Date Range drop-down list (see "Selecting Date Ranges for Reports" on page 506).



5. Define the filter criteria for the report by setting the Start and End values. The Periods available range from Current to Period 5, representing aging periods 0 through 5.

6. Specify the minimum and maximum amounts due to include in the report by entering the amounts in the Vendor Total Due (Start/End) and the Item Amt Remaining (Start/End) boxes. If you want to exclude zero amounts, select the Exclude Zero check box(es).

7. Select the Group by AP Code check box to group the report by AP Code.



8. To use the query feature for this report, enter the search criteria on the Search For tab. To reset the search information on this tab, select the Reset button. For information on the search options, refer to "Setting Up Queries in Key Reports" on page 510.

9. When all the criteria for the report have been defined, select OK to sort the information.

Depending on the defaults you set for print options in your Module Preferences, the Print Options window may appear.



10. If the Print Options window appears, select the report destination: Printer, Screen, or File.

If you select Printer or Screen, specify Laser or Dot Matrix. If you select File, type the output file name. The default is REPORT TXT. If you regularly save to a file, the new file will append to the end of the existing file, so you will not lose previously saved information.

11. Enter the number of copies to print.

By default, one copy will print, unless you enter a different default number in your Module Preferences, or unless you select File or Screen as the report output destination.



12. Select OK to print the report or Cancel to exit without printing.

For more information on Print Options, see "Print Options Tab" on page 426.

slide#: 1© gps financial services 2008-2009revised 05/03/2009 cms 2 rw rep-ap-totaldebt ™ cougar...

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