slide#: 1© gps financial services 2008-2009revised 05/03/2009 cms 2 rw rep-ap-glexpdistribrep ™...

Slide#: 1 © GPS Financial Services 2008-2009Revised 05/03/2009

cms2RW Rep-AP-GLExpDistribRep ™cms2RW Rep-AP-GLExpDistribRep ™

Cougar Mountain Software

Professional Version


cms2RW Rep-AP-GLExpDistrbRep ™cms2RW Rep-AP-GLExpDistrbRep ™

GL Expense Distribution Report :

The GL Expense Distribution Report provides a detailed outline of debit (or reversing credit) entries made to the General Ledger Chart of Accounts as the result of posting AP invoice transactions. In most cases, the debit entries are made to expense, inventory, or discount accounts, but in certain cases they may go to other GL accounts.

The entries appearing on this report are included until transactions are purged as part of end-of-period processing.



To run the report:

1. Select GL Expense Distribution from the Reports menu.

This report shows to which expense accounts each Accounts Payable transaction posted

Vendor Status JAll Vendors

Date Range

Custom

Start End

Expense Date 01lJ1,2004 08!2412006

Use Account Fitter

Account Filter



Avaifable GL Accounts Include GL Accounts

Account Description Account Description

6040 Rent 2100 Accounts Payable

6060 Payroll Taxes

6130 Benetlts Expense - Heafth

OK Cancel Help



2. Select the status from the Vendor Status box. The options are All Vendors, Active Vendors, Inactive Vendors, or Temporary Vendors.

3. Enter the beginning and ending date range for the report in the Expense Date Start and Expense Date End boxes. You can also choose one of the predefined date ranges from the Date Range drop-down list (see "Selecting ate Ranges for Reports" on page 506).



4. To use an account filter to limit the account(s) that are available to include in the report, select the Use Account Filter check box, and enter the account filter in the Account Filter box.

Only accounts that match the specified filter criteria will appear in the Available GL Accounts on the left side of the report. Use wildcards (*?) to establish the filter parameters. You can substitute a (?) for any one character in the account number, or an (*) for any number of characters. For example, to include all four-digit accounts beginning with a 1, enter 1??? in the Account Filter box. To include all accounts that end in 02, enter *02.

5. To select the individual GL Expense Accounts that will be included in the report, highlight each account you want to include on the report in the Available GL Accounts pane, and click on the single > to move the accounts into the Include GL Accounts pane. The single > moves only highlighted accounts, and the double >> moves all accounts regardless of whether or not they are highlighted.



6. When all the criteria for the report have been defined, select OK to sort the information. Depending on the defaults you set for print options in your Module Preferences, the Print Options window may appear.

7. If the Print Options window appears, select the report destination: Printer, Screen, or File.

If you select Printer or Screen, specify Laser or Dot Matrix. If you select File, type the output file name. The default is REPORT TACT If you regularly save to a file, the new file will append to the end of the existing file, so you will not lose previously saved information.



8. Enter the number of copies to print.

By default, one copy will print, unless you enter a different default number in your Module Preferences, or unless you select File or Screen as the report output destination.

9. Select OK to print the report or Cancel to exit without printing.

For more information on Print Options, see "Print Options Tab" on page 426.

slide#: 1© gps financial services 2008-2009revised 05/03/2009 cms 2 rw rep-ap-glexpdistribrep ™...

Documents

individual gl expense

highlighted accounts

discount accounts

digit accounts

available gl accounts

rw repap

gps financial services

account filter box