slide #1 annie stevenson verification techniques
TRANSCRIPT
Slide #1
Annie Stevenson
Verification Techniques
Slide #2
Welcome to Lunch N Learn!
Upcoming topics for the occupancy series:• 8/1/08: Factors of Eligibility (PH and HCV)• 8/15/08: EIV• 9/4/08: PH Denials and Terminations• 9/5/08: HCV Reasonable Accommodation
Slide #3
Welcome to Lunch N Learn!
Today’s topics:• Total tenant payment calculation• Minimum rent• Utility allowances• Flat rents
Slide #4
Slide #5
Total Tenant Payment
TTP is highest of:• 10% total
monthly income• 30% monthly
adjusted Income• the welfare rent• minimum rent
Slide #6
How to Get TTP
Annual Income $2000 4 children x $480 1920 Adjusted Income $ 80 Annual divided by 12 = $167 (mo. Inc) Adjusted divided by 12 = $7 (mo adj inc)
Slide #7
How to Get TTP
10% of $167 = $17 30% of $7 = $2 Minimum Rent $25 Welfare Rent $0 (N/A) TTP is ??????
Slide #8
TTP Calculation
Learning activity 1 TTP calculation on 50058
• 8a = $15,780• 8y = $11,392• Minimum rent = $35
Slide #9
Learning Activity 1 Answers
1,315
132
285
285
N
949 30
35
0
Slide #10
Slide #11
Minimum Rents
PHAs may establish minimum rents$0 - $50
PHAs must adopt minimum rent hardship exemption policies
Slide #12
Minimum Rent Hardship Exemptions
Lost eligibility/awaiting determination for Federal, State or local assistance program
Would be evicted as result of requirement
Slide #13
Minimum Rent Hardship Exemptions
Family income decrease because of changed circumstances (unemployed)
Death in family Other circumstances as determined by PHA
or HUD
Slide #14
Minimum Rent Process PHA notifies family if TTP = Minimum Rent Family requests exemption PHA suspends payment beginning of next
month (use next higher TTP)• Family not required to pay Minimum Rent
during period• PHA may request reasonable documentation
of hardship
Slide #15
Minimum Rent Process
PHA must promptly determine• if hardship exists• whether temporary (PHA policy)
or long term
Slide #16
Minimum Rent Process
PHA may not evict the family for nonpayment of minimum rent for a 90-day period• Beginning the month following family’s
request for a hardship exemption
Slide #17
Minimum Rent Process
If PHA determines no hardship under statute, minimum rent is imposed retroactively
Slide #18
Minimum Rent Process
If PHA determines the hardship is temporary• Must reinstate minimum rent retroactively to
beginning of suspension• Reasonable repayment agreement offered
Slide #19
Minimum Rent Process
If PHA determines hardship of long-term duration exists, minimum rent is exempted retroactively to date of family’s request for exemption
Exemption continues until hardship no longer exists
Slide #20
PHA Procedures
PHA must have minimum rent hardship exemption policy
PHA must notify families• Of right to request hardship exemption• Hardship exemptions are subject to PHA’s
informal hearing procedures
Slide #21
TTP Calculation: Minimum Rent Hardship Exemption
Learning activity 2 TTP calculation on 50058
• 8a = $900• 8y = $55• Minimum rent = $50• Family requested and was granted exemption
Slide #22
Learning Activity 2 Answers
75
8
2
8
Y
5
30
0
0
Slide #23
Exemption Doesn’t Apply to Other Factors of TTP
Financial hardship exemption only applies to the payment of minimum rent and not to other elements used to calculate TTP
Example:• 30% of AMI $45 • 10% of MI $27• PHA’s Min Rent $50
Slide #24
Slide #25
Utility Allowance
PHAs are required to establish and maintain utility allowance schedules (see CFR 965.502)
A utility allowance is that amount approved by the PHA for reasonable monthly costs of local utility consumption
Slide #26
Utility Allowance
Families responsible for utility costs (excluding telephone) will see a utility allowance applied to their rent calculation
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Slide #28
Definitions for Income-Based Rent
Tenant Rent – amount payable by the family as rent to the PHA
Utility Reimbursement – amount by which utility allowance exceeds TTP
Income Based Rent – rent based upon family income, allowances and deductions
Slide #29
Calculation of Tenant Rent and URP
To get Tenant Rent, subtract the utility allowance (UA) from TTP
If UA is greater than the TTP, Tenant Rent is zero and there is a Utility Reimbursement Payment (URP)• The URP is the difference between the TTP and the
Utility Allowance• (Tenant credit on bottom line 10f of 50058)
Slide #30
Utility Allowances
TTP $80- UA 50
Tenant Rent $30
TTP 40- UA 50
Tenant Rent 0
URP $10
Slide #31
Rent Calculation
Learning activity 3 Income-based rent calculation on 50058
• 8a = $12,312 8y = $10,020• Minimum rent = $50• Flat Rent = $550• Utility Allowance = $75
Slide #32
Learning Activity 3 Answers
1,026
103
251
251
N
30
835
50
0
Slide #33
Learning Activity 3 Answers
251
176
251
X
550
75
Slide #34
Rent Calculation
Learning activity 4 Income-based rent calculation on 50058
• 8a = $3,212 8y = $792• Minimum rent = $25• Flat Rent = $425• Utility Allowance = $100
Slide #35
Learning Activity 4 Answers
268
27
20
27
N
30
66
25
0
Slide #36
Learning Activity 4 Answers
27
73
27
X
425
100
Slide #37
Ceiling Rents
Purpose• to set a maximum rent families will pay in PH,
regardless of how high their income goes Used prior to existence of flat rents
Slide #38
Retaining Ceiling Rents
As of 10/1/2002, ceiling rents had to be adjusted to flat rent level• PH OCC Guidebook says
flat rent + utility allowance = ceiling rent No time limit on ceiling rents
Slide #39
Ceiling Rent Calculation
Calculate TTP as normal• 30% of monthly adjusted income• 10% of monthly income• Welfare Rent (if applicable)• PHA's minimum TTP ($0 - 50 – PHA Policy) then…
Slide #40
Ceiling Rent Calculation
Use the lesser of:• TTP just calculated • Ceiling rent for the unit
Formula:• TTP (ceiling rent) - UA = tenant rent
Slide #41
Rent Calculation
Learning activity 5 Income-based ceiling rent calculation
• TTP = $ 398• Ceiling rent = $ 350• Flat Rent = $ 325• Utility Allowance = $ 25
Slide #42
Learning Activity 5 Answers
398
325
350
X
350
325
25
Slide #43
Flat Rents Effective for families admitted or recertified
on/after 10/1/99 There must be a flat rent established for each
unit Flat rent has no formula based limit on what
tenant pays • Utility allowances are not deducted• Flat Rent = THE RENT
Slide #44
Flat Rents Flat Rent is:
• based on PHA determination of rental value of the unit
• designed to not create a disincentive for families to stay in PH as their income increases
Recertifications are done not less than once every 3 years
Slide #45
Flat Rent Methodology
Market value is rent which would allow the unit to be successfully rented after preparation for occupancy
Acceptable methodology incorporates the same 9 factors used in Section 8 rent reasonableness methodology
Slide #46
Flat Rent Methodology
• Age • Location• Quality• Amenities• Size of unit
Relevant factors must include:
Housing services Maintenance Utilities provided by PHA Unit type
Slide #47
Flat Rents: Family Choice
Families elect annually whether to pay income based or flat rent
If family has elected to pay flat rent but has a hardship and is unable to pay, the PHA must allow the family to switch to income based rent
Income needs to be reviewed only every 3 years
Slide #48
Switching Rent Determination Methods
Allowable hardships to switch from flat to income based rent• income decreased due to family circumstances
loss or reduction of employment or other incomedeath in the family
Slide #49
Switching Rent Determination Methods
Allowable hardships to switch from flat to income based rent• expenses increased, due to changed
circumstances medical costs child care transportation, education or similar items other situations in PHA policy
Slide #50
Rent Calculation
Learning Activity 6 Flat rent calculation
• TTP = $ 450• Flat Rent = $ 400
Slide #51
Learning Activity 6 Answers
450
X
400
Slide #52
Proration of Assistance
Mixed Families receive prorated assistance• Must use PHA’s maximum rent schedule to
determine prorated TTP• DO NOT use ceiling rent in lieu of TTP• Special rules for Mixed Families requesting
Flat Rent – see 50058 Instruction Booklet, Appendix 3
Slide #53
Proration of Assistance
Methodology for calculating PH maximum rent• Included in session materials• Download for reference
Slide #54
Proration Exercise
Learning activity 7• 50058 lines 10h through 10s
2 family members are eligible; 1 is ineligible TTP: $174 PHA maximum rent is $325 Flat rent: $500
Slide #55
Learning Activity 7 Answers
174
X
500
Slide #56
Learning Activity 7 Prorated Rent Answers
325
101
45
179
3
2
151
224
Slide #57
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