Sage User Network Meeting

The Sage February 22nd 2010

Including: Interface between riteTIME and Sage Line 500 / Sage ERP 1000

www.sl-ect.co.uk

www.sl-ect.co.uk

www.sl-ect.co.uk

www.sl-ect.co.uk

Contact:

Steve Littlewood

0844 358 0777

Mob. 07791 862 556

Email. steve@sl-ect.co.uk

www.sl-ect.co.uk

www.sl-ect.co.uk

M.I.

Manufacturing Intelligence

What Does It Do?

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Enables you to replace manual timesheets - by collecting real-time

data from the shop floor using touch screen terminals

Quick Demo

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A quick look at a live system

Open a riteTIME terminal session

Clock in as an employee

Create a Sage WO for BB BIKE

Tell the system that I am working on order no. ????

And leave it like that to build up some hours while we look at more

slides!

www.rite-soft.com

riteTIME slides.......

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Labour Tracking

When Data Entry is Simple,

Accurate Data is Collected.

www.rite-soft.com

Business Benefits

With riteTIME, plant managers can:

Better monitor performance on the shop floor

with accurate, real-time information

Collect data in a way that’s simple enough for

your workforce to use

Streamline processes so that your employees

can spend more time doing their work than

documenting it

www.rite-soft.com

Business Benefits

riteTIME enables you to increase CONTROL and EFFICIENCY:

Find the true costs of making items – per department or product

Automate the entry of timesheets – reduce errors and triple-entry of data

Scale-ability – double the number of operators without doubling the admin costs

Reconcile hours worked to make payroll faster and more accurate

Calculate bonus payments that are based on “standard hours earned”

Motivate employees by giving them a real-time view of how they are performing

Monitor your production facility in (near) real-time. Are you doing what you

planned? What is the factory efficiency versus standard?

Record scrap as it happens, with reason codes

www.rite-soft.com

Site Configurable

Eliminate paper job tickets

Very easy to use

Record production labor in real-time

Enable employees to work multiple

jobs at the same time

Enable employees to work job sets

Use barcodes and/or popup data

listings

Deploy messages to people

Backend database is SQL Server

2005/2008 32/64 –bit

Enabling and disabling features is as

easy as checking and un-checking

items

Record job punches and/or hours

entry

Supervisor editing

Configurable data validations

Multi-lingual – currently enabled for

English, Spanish and French

Standard Features

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Hand written

time tickets

Supervisors

pick up and

review time

tickets

Time tickets

delivered to

accounting

Next Day

Time tickets

manually

keyed into

ERP

Time tickets

manually

keyed into

other system

Reporting of production labour

Typical Shop Floor Data Collection

riteTIME replaces

the paper job

tickets and other

manual operations

for recording

employees’ time

against jobs or

work orders.

www.rite-soft.com

Reporting of production labour

Log in on

touch screen

terminal

riteTIME

sends labour

data to other

systems

Shop Floor Data Collection

riteTIME records this information in

real-time.

Whenever an employee logs in or

out of a job, riteTIME instantly

records it in the SQL database.

By storing this information on a real-

time basis, management reporting

and information processes can

report on data as of the moment the

reporting or processes are executed.

www.rite-soft.com

Overall System Design

PeopleTouch Screens riteTIME

Server App /

Database

Integration Manager

ERP / MRP

Time &

labour

Excel

Reporting

Engine

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Types of Entry

riteTIME comes with a “virtual

keyboard” for clients that will

use touch screens and will

need the ability to enter

information as they would

from a keyboard

Clients that use

travelers and/or

barcodes can

attach scanners to

the terminals to

scan the barcodes

Clients NOT

using barcodes

can select from

popup lists

OR use a normal PC and screen

with mouse and keyboard!!

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Detailed Look

Four main entities:

People Supervisors

Terminals Jobs / Work Orders

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People

Obviously – the employees whose labour time you wish to track

But can also create Machines as People

For example so that a team leader could track the true machine

times, quantities and scrap reasons

Whilst the real people just book their personal time for jobs /

meetings etc (and maybe not quantities)

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Supervisors

Supervisors are “people”, but they have extra functions available

To correct or add transactions for people

They are linked to the people in their team

For example to quickly add a transaction for all people in the team

Such as book time spent in a meeting that all attended

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Terminals

“Soft” terminals are added in the configuration

They represent physical terminals

Two terminals could run with a different set of prompts

Terminals can be linked 1:1 with a person

Or can ask for the person on every transaction

They can be linked 1:1 with a machine

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Jobs / Works Orders

Orders are probably imported from the ERP system

With validation that the job is current

And that the selected operation is allowed for the selected order

But riteTIME can work as a stand-alone system

Possibly just asking for people, department / cost centre and time

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Data Captured by riteTIME

Employee

Terminal where punch was created

Date and time of the punch

Supervisor that made edit (if edited)

Type of transaction (start, stop, etc…)

Total time between start and stop

Notes

Date and time it was sent to other systems (ERP / Payroll)

Group ID (if part of a group punch)

Captured for ALL Transactions

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Data Captured by riteTIME

Job

Operation

Work Center

Machine

Scrap Quantity

Good Quantity

Up to 10 pieces of data per transaction

…arranged in a sequence to suit your process….

TYPICAL User-Defined Data to Capture

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Works Order

Operation

Machine

Scrap Qty

Good Qty

riteTIME allows you to define the information you want to collect from

your employees.

The 10 user-defined data fields can be defined by you and prompted for

in a sequence that you decide.

Prompts Example 1Choose any job, then only operations for that job

Prompts Example 2Terminal defines machine, only jobs for that machine can be selected

Client Definable Prompts

Machine

Works Order

Operation

Scrap Qty

Good Qty

Add the

Scrap

Reason

etc...

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Administrative Setup

Set up exactly

what you want to

prompt your

employees for

when they log

time against

jobs/work orders.

Different terminals

can prompt for

different

information,

or all terminals

can prompt for the

same items.

www.rite-soft.com

What Can Employees Do?

Punch In/Out like on a time clock

Punch In/Out for jobs

Enter total hours on a job

Enter Notes on jobs

Look at their punch history

Look up jobs to see where they are at and what work has

been performed on them

Employees Can (if permissions allow)

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What Can Supervisors Do?

Perform all functions that an employee can perform

Edit dates and times

Delete transactions

Approve transactions

View and edit their employees jobs

View and edit an individual employee’s jobs

Perform group edits for multiple employees at the same time

View who is currently logged in

Supervisors Can (if permissions allow)

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Time can be allocated:

• Evenly

• Each job gets total time

• Split according to qty

Only One Job at a Time Job Sets

More Than One Job at a Time

Each job gets actual time

Job Transaction Types

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Job Operations

These buttons appear and disappear depending on the employee’s security

access and status of the currently selected job/job set

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Single Job Operations

Job Set Operations

Job Operations

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Shows the currently

active jobs for the

employee as they enter

the job screen.

Employees select the

function they want to

perform.

This particular example

is for an employee that

is allowed to work more

than one job at a time.

Employee’s Jobs Screen

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Job Detail

The detail screen for

data related to a

specific employee

working on a specific

job.

Where employees

will select, enter or

scan data associated

with the job they are

working on.

www.rite-soft.com

Display filter

Operation

buttons. These

appear and

disappear

depending on

status and

security.

All transactions

of the

supervisor’s

employees

Supervisor’s View

Date range to

view

Interfaces

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Interfaces......

Interfaces

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Payroll and HR software

riteTIME is a software solution designed to automate the collection

of time used on Jobs, Operations, Machines, Work Centers and to

record Quantities (completed, scrap, etc.).

riteTIME is not a payroll system and does not apply any payroll

policies or breakout the clocked times into pay types such as

Standard, Overtime and others.

However, the raw data for each person can be sent to a

spreadsheet or third party payroll software.

For example that software may have logic to say that someone

clocking in to the building at 7:49am should only be paid from 8:00am

onwards. riteTIME does not do this calculation.

Interfaces – Sage

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Interface between riteTIME and Sage Line 500 / Sage ERP 1000

Sage WOs have a live link into riteTIME to control which jobs are

available to run

riteTIME sends information back to Sage to update Works Order

quantities, hours and costs

Interfaces – Sage

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Sage WO on drop-downs in riteTIME:

Or F10 to see the hours....

Interfaces – Sage

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Data sent back to the Sage WIP Status enquiry:

Interfaces – Sage

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What else in in the pipeline?

Looking to partner with a client who would gain from using this

factory data to automate WO Issues and Completions:

If one BOM level has multiple operations and spans say 3

days then the quantities coming out of the FIRST operation

can be used to do a backflush from stock of the materials /

components, rather then waiting until the end of the WO!

Why book quantities out of a FINAL operation and re-key the

same information in WO Completions to say that the same 100

need booking into the warehouse? Get the system to do it!

Do I Need Routings?

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No, but you’ll get more from Sage and riteTIME if you do have them

In Sage then the knock-on benefits are many:

Planning

Costing – calculate STANDARD costs

Shop floor instructions from text blocks on routings (WIP module)

Add riteTIME to complete the circle:

Costing – compare ACTUAL costs versus STANDARD

Efficiency – compare ACTUAL hours used versus STANDARD

hours earned from the quantities made

Leading to reports showing the efficiency of people, products,

departments or in total for the whole business

Display the shop floor instructions on the same terminal that is

used to collect the times

Do I Need Routings?

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Should I build up all the routings before implementing riteTIME?

You choose – but note that you can use riteTIME to generate routings!

By initially configuring riteTIME to ask for:

Machine

Times and Quantities ( std time per item )

Description

And then upload these to Sage (Import from Excel available)

Interfaces - Preactor

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There is an established interface between riteTIME and

Preactor system sends a list of valid jobs to riteTIME to control

which jobs are available to run

riteTIME sends information back to Preactor to monitor progress

against the plan

Example of “Mid-batch updates” ..........

Interfaces - Preactor

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Grey line = Now

Green section = Progress from riteTIME = Behind schedule

So job P14940 = Ahead of schedule

Sage Interface Reports

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Factory Performance

Factory Efficiency for the Week

Sage Interface Reports

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Others

Who’s IN or OUT

Employee clocked hours per week (for payroll use)

Comparison of clocked hours versus WO and Indirect hours to

look for missing time

Detailed WO reports showing where and when the variances

occurred

Real-time list for each machine of

Current job

Status – setup / running / suspended

Current efficiency %

Live Demo

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Lastly.... a more detailed look at a live system

Book some quantity against our new WO

Add some indirect hours for a meeting or training

Clock out for lunch

Look at some reports

www.rite-soft.com

Business Benefits

riteTIME enables you to increase CONTROL and EFFICIENCY:

Find the true costs of making items – per department or product

Automate the entry of timesheets

Scale-ability – double the number of operators without doubling the admin costs

Reconcile hours worked to make payroll faster and more accurate

Calculate bonus payments that are based on “standard hours earned”

Motivate employees by giving them a real-time view of how they are performing

Monitor your production facility in (near) real-time. Are you doing what you

planned? What is the current efficiency level against standard times?

Record scrap as it happens, with reason codes

Plus

Build routings in Sage for added benefits

Any questions?

www.sl-ect.co.uk

www.sl-ect.co.uk

Contact:

Steve Littlewood

0844 358 0777

Mob. 07791 862 556

Email. steve@sl-ect.co.uk

www.sl-ect.co.uk