Sl. No. Contents Slide No.

1. Presentation 1

2. Our Understanding (based on RFP) 2

3. Present Scenario ( as envisaged) 3

4. Integrated System – Proposed – Flow Diagram 4

5. Education Management Modules – Information System for Management of Academic Support Activities 5

6. Information Systems for Management of Academic Support Activities ( Supportive Modules) 6,7,8

7. Creating VALUE in the Value Chain – extending benefit 9,10

8. Development Methodologies 11

9. Timelines - Proposed 12

10. Our Valued Clientele 13

1

PRESENTATION

Estate and Security

Certificate Programs

Certificate Programme Administration

Academic Events Support

HRM

Finance & Accounts

Publications Support

PDM Administration

ITeS

Academic Events

CEP

Publications

PDM

Action Research Consultancy Support

Consulting Activities

CEP Administration

Purchase & Services

Knowledge Centre

UNDERSTANDING (based on RFP)

Institute wishes to implement :

an IT – enabled Information Management

Systems which would cater to all the major

activities of the institute :

Knowledge Management Systems for

Academic Programs

Academic Support Management Systems

For :

Easy Manageability Easy Maintainability Scalability Upgradability

To empower and usher in participatory governance andmanagement of institutions, enterprises and resources for enhancinglivelihoods and generating sustainable development

2

Cert. ProgPDMCEP

CLASS & FACULTY MGMT

ACADEMIC EVENTS

ALUMINIEXAMINATION

PLACEMENT CELL

HR & ADMIN

PURCHASE &

INVENTORY

ESTATE & SECURITY

FINANCE & ACCOUNTS

HOSTEL MGMT

STUDENTS AdminFinance

Purchase

$

Industry

ACTION RESEARCH

3

FACULTY

PRESENT SCENARIO ( as envisaged)

ADMISSION

FEES COLL &

ROLLNO. ALLO

CLASS & FACULTY MGMT

ACADEMIC EVENTS

ALUMINIEXAMIN

ATION

PLACEMENT CELL

HR & ADMIN

PURCHASE &

INVENTORY

ESTATE &

SECURITY

FINANCE & ACCOUNTS

HOSTEL MGMT

STUDENTS

# Fin Stmt,# Bal Sheet

Result

# Res Paper / # Publication

# Appl. Form# Admit Card

# Attn. Sheet# Time Table

AdminFinance

Purchase

$

Industry

# Room Allo. Sheet

# RFQ, PO# Invoice# Payment

ACTION RESEARC

H

4

INTEGRATED SYSTEM – Proposed - FLOW DIAGRAM

ADMISSION

AdvertisementAdmission Material

Selection

Application

Admission

FEES COLLEC

TION

PLACEMENT

EXAMINATION

Admit CardExam Schedule Seat Allocation

Online ExamEvaluation Result Publication

Passed Students

CLASS & FACULTY MGMT

Subject Master

Teacher Master

Time Table Preparation

Class Sections

Class Allotment

5

EDUCATION MANAGEMENT MODULES - INFORMATION SYSTEMS FOR MANAGEMENT OF ACADEMIC SUPPORT ACTIVITIES

6

PURCHASE INVENTORY

MATERIAL REQUISITION

PROCUREMENT ISSSUE NOTE

STOCKIN HAND

RECONCILIATION

HUMAN RESOURCE

EMPLOYEE DB

ATTENDANCE LEAVE APPRAISAL PAYROLL

HOUSE KEEPING & SECURITY

PHYSICALASSETS

MONITORINGMAINTENANCE

SCHEDULE

DUTYREGISTER

FACILITYMASTER

HOSTEL MANAGEMENT

REGISTRATION ROOMAVAILABILITY

ALLOCATIONOF ROOMS

DEALLOCATIONOF ROOMS

WARDEN DUTYSCHEDULE

FINANCE & ACCOUNTS

A/C RECIVABLE,PAYABLE

GENERALLEDGER

CASH &BANK BOOK

INCOMEEXPENDITURE

BALANCESHEET

RECON

INFORMATION SYSTEMS FOR MANAGEMENT OF ACADEMIC SUPPORT ACTIVITIES (supporting modules)

ITeS

MONITORINGACTIVITIES

IT ASSET MGMT.

WEBSITEMAINT.

IT INFRAMGMT.

SECURITYSERVICES

USER TRNGAWARENESS

COMPLIANCE MANAGEMENT

Checklist Preparation

RegulatoryDocument

Upload

Fill-up Compliance

Sheet

Compliance Scoring

Document Management

ALUMINI

ALUMINIMAGAZINE

DISTINGUISHEDAWARD

ALUMININEWS

ALUMINICHAPTER

COUNCILCOMMITTEE

ADMIN & FACILITY

TRANSPORTATIONLOGISTICS ASSET

MANAGEMENTCourseware Distribution

INFORMATION SYSTEMS FOR MANAGEMENT OF ACADEMIC SUPPORT ACTIVITIES (supporting modules) …contd..

7

8

DOCUMENT MANAGEMENT

ACADEMIC EVENTS CONSULTING ACTIVITES

CONSULTINGPARTNERS

CONSULTINGACTIVITYMASTER ACTIVITY

TRACKER

ACTION RESEARCH

WORKINGPAPERS CASE

STUDIES

RESEARCHPAPER REPORTS

EXPERIMENTALLEARNING

INFORMATION SYSTEMS FOR MANAGEMENT OF ACADEMIC SUPPORT ACTIVITIES (supporting modules)

• To Administration

Information 24x7 at fingertips

Easy access to reports, relevant information - for strategic decision-making

Publication & Circulation of reports

• To Management

MIS generation for Administration – easier

Seamless flow of information across the board

Effective communication/ interaction amongst stakeholders (i.e. staff, teachers, parents, students)

Quality of Working Life - improves

Productivity increase through effective & efficient utilization of resources ( like man-hours, service response-time)

Green Office – contributing towards Green Environment

• To Faculties / Resource Persons

Strategic Planning for Effective Teaching

E-learning platform / Facilities for Video-recorded lecture sessions/ On-line support and projects through students forums

Generate Progress Cards for students

Manage attendance report

• For Prospective Students (i.e. New applicants/entrants)

Online view of admission dashboard

Online application for admission (with attachment )

Payment through Payment Gateway

Online application status checking

Brochure / Prospectus

• For Existing Students

Self profile view

Online fee/payment status – with automatic dues intimation

Payment through Payment Gateway

Self attendance check

Viewing of exams dashboard

Online assignment /project submission

Profile data change request

Platform to interact, share knowledge, experience & views

Access to On line knowledge bank / resources

• For Parents

Reports & progress chart of their wards

Receive system-generated communication of activities and important messages from time to time

Interaction with other guardians – possible

9

Creating VALUE in the Value Chain – extending benefits

• Quantitative BenefitsSavings from phased-out legacy systemsStreamlining Education and Teaching-Learning delivery mechanism/ processAutomate Important FunctionsIncrease Productivity and EfficiencyMaterial Savings in Man-hours - effective capacity utilization Cost Reduction Increases Revenue

• Qualitative BenefitsImproves data and process integrityEnhances operational security Effective monitoring Reinforce accountability and transparency Ease of operations

10

Creating VALUE in the Value Chain – extending benefits

11

Requirement Analysis

Exact requirement specification gathered

from the client

Prototype Designing

Designing the prototype of the

application

Data Structure Designing

Designing the data structure as per RDBMS

rules

Business Logic Design

Designing the middle tier business logic

components required for three tier architecture

Development / Coding

Front-end development by the developers

based on the Technical Design Document (TDD)

Testing

Unit and System Integration testing

Implementation & Go-Live

Implementation & Go-Live

Post implementation support

Release doc and support

DEVELOPMENT METHODOLOGIES

REUSEABILITYNON

REDUNDANTSCALABILITY SECURED MAINTAINABLE

12

Tasks Total Man Days Task Completion Days Sharing Days Exp. Compl Days

Requirement

Analysis

30 15 0 15

Architectural Design 90 45 5 40

Database Design 120 60 30 30

Coding 960 320 50 270

Reporting 300 150 130 20

Implementation 180 90 60 30

Unit Testing 150 75 50 25

System Testing &

Integration

44 22 2 20

Total 1,874 777 327 450

TIMELINES – Proposed

13

INSTITUTE OF COST

ACCOUNTANTS OF INDIA

INDIAN STATISTICAL

INSTITUTE

IISWBM FUTURE INSTITUTE OF

ENGINEERING &

MANAGEMENT

THE WEST BENGAL

SCHOOL SERVICE

COMMISSION

SARSUNA COLLEGE HARINGHATA FARM

EMPLOYEES

COOPERATIVE SOCIETY

Sarala Development &

Microfinance Pvt. Ltd.

ADARSH COOPERATIVE CRAWLEY & RAY GRAMBIKASH KENDRA

GARDEN HIGH SCHOOL,

KOLKATA

J.D.SCHOOL Sahara Utsarga Welfare

Society

R PLUS

We are privileged to extend our Professional Services to Valued Clientele – including

14

THANK YOU – for sharing your valuable time

WE LOOK FORWARD FOR OUR PROFESSIONAL SERVICES TO YOUR VALUED EXTENDING INSTITUTION

15

• Education Management System Development & Maintenance

• Online Payment gateway system implementation

• Secure & Easy multi way payment option (Debit / Credit Card, Net Banking, NEFT)

• Multi way collection system with automatic bank reconciliation

• Online/Offline Admission System Process Management

• Online Centralized Office Automation System (Students, Payroll, Accounts, Inventory, Examination, Attendance etc.)

• Integrated Dynamic Web Site Development & Maintenance

OUR EXPERIENCE IN EDUCATION DOMAIN

16

VERSICLE SOLUTIONS is a 360 degree approach to deliver comprehensive technology solution in Software and WebApplication Development, Website design and development and Graphic Designing stands true both to its core valueand steady application implementation. 8 years of productive yet joyful journey gave Versicle strong grasp anddirection to work equally with small to medium sized companies.

Professional and timely services coupled with expert knowledge in platforms such as .NET, Java and ORACLEaggravated confidence and reliability in terms of Value Added Custom Software Products creation. Versicle Solutions’Software support services and solutions exhibits and maintains worldwide accepted quality standard. It also strivesto meet congruence in all stages of product development and project actualization. Team of graphic designers andweb developers do their part in creating brand value along with small scale graphic designs. Logo, Banner, CorporateIdentity creation in one hand and Illustrative ideas incorporation in other hand both to serve interdependentpurpose of web and graphic presentation has proven to be distinct and user friendly.

Training wing of Versicle Solutions encompasses Professional Software Training on J2EE in line with high industrystandard and Summer Training Projects on .NET, JAVA and ORACLE. Effective infrastructure, efficient course handling,organized management are the backbones of Education Corner’s healthy and conducive atmosphere.

ABOUT US

• Admission Process • Notice dashboard for admission date with other criteria details.

• Application for Online/Offline Admission.

• Form Fees Payment through Payment Gateway (Debit Card / Credit Card / Net Banking)

• Automation of Selection Process

• Verification of Application Status movement.

• Final Admission Status (Selected/Rejected)

• Admission Fees payment through Payment Gateway (Debit Card / Credit Card / Net Banking)

17

MODULES

• Students Fees Collection • Online and offline collection at the same time

• Handling exceptional Considerable fees for individual students

• Tracking of Late Fee

• Fees Register for the individual students

• Daily Fees Collection Register

• Outstanding of Fees Session & Course wise

18

MODULES

• Finance & Accounts• Complete ledger reports

• Party Ledger

• Payables and Receivables

• Cash & Bank Book

• Bank Reconciliation Statement

• Income & Expenditure A/C and Balance Sheet

• MIS Reports

• Outstanding Reports

Modules

19

• Purchase & Inventory• Order with Outstanding Details

• Purchase Challan / Bill Details

• Outstanding Bills

• Stock Summary

• Stock Ageing

• Stock Valuation

• Stock Transfer

20

MODULES

• HR / Payroll Management• Employee Master Salary by Grade /

Position Feature• Attendance through Bio-metric

machine integration• Shift / work-schedule / roaster• Leave Management System• Online Leave / Attendance

application & Approval work-flows• Loan, Interest & Advance

Management• Salary Generation

• Pay-slip Generation and Emailing / SMS

• Attendance / Leave report• Statutory Compliance Payroll

Register • Attendance Sheet and Register• Increment Details• Provident Fund• Professional Tax and Income Tax• Form 16• Other Statutory Forms

21

MODULES

• Faculty Management• Faculty Details and Register

• Class wise allocation of the Faculty

• Faculty Attendance

22

MODULES