skills sector development division copyright ssdd- 2015 introduction to mis

Skills Sector Development Division

www.SSDD.lk Copyright SSDD- 2015

Introduction to MIS

http://www.ssdd.lk/

http://www.ssdd.lk/



What is the MIS

• There are 3 main software

A software for center management A software for information A software for planning, decision making

http://www.ssdd.lk/

http://www.ssdd.lk/



Center Management Software

Will cover Center detailsCenter staff detailsCourse plan of the centerActual courses of the centerStudent details in each courseAttendance of both staff and studentsFees detailsExam detailsOJT and Job Placement details

http://www.ssdd.lk/

http://www.ssdd.lk/



• Features– Support for the center activities– Support for QMS activities– All the letters related to the center management

will be facilitate in the software– Mobile accessibility– Automatic notifications for required actions– Email/SMS notifications– Online student registration– Center/regional in charge authorization of data

http://www.ssdd.lk/

http://www.ssdd.lk/



Software for Information

• Will coverAll the information required to the center

Course related Student related Time related

All the information required to the region Center related addition to center information Detail and summary

All the information required at the head office

http://www.ssdd.lk/

http://www.ssdd.lk/



• Features– This has a comprehensive reporting capability– Least technical report generation tool – Improved performance in report loading– Latest technologies are utilized in performance

tuning– Authorization levels defined on information

http://www.ssdd.lk/

http://www.ssdd.lk/



Software for Planning, Decision Making

• Will cover– All the knowledge requirements in each organizations– Will have the access to MYASD, TVEC – Certain access to higher management of the institute– Will not ask the defined data reports manually from

the institutes– OJT details will be shared with NAITA after authorizing

by the institute– Exam details are shared with TVEC automatically

http://www.ssdd.lk/

http://www.ssdd.lk/



• Features• All the institute summary knowledge will be integrated• Certain information could be shared with all the institutes• Performance tuning• This includes high level information only• To access details information, there are certain privileges

http://www.ssdd.lk/

http://www.ssdd.lk/



Architecture

• Center management software and MIS software will run in separate cloud for each institute (8 clouds)• Planning and decision Making will run in other separate cloud• There is a accessibility with certain clouds

http://www.ssdd.lk/

http://www.ssdd.lk/



Planning and Decision

Support System

Institute 1

Institute 2

Center Regional Office

Head Office

MYASDTVEC

http://www.ssdd.lk/

http://www.ssdd.lk/



Barriers

• This system intends to cover all the centers of the institute• No internet – will develop an offline system• No capable people – capacity building• No infrastructures – for offline systems, a tab computer and a printer are to

be provided• Computers and printers will be provided for identified places

http://www.ssdd.lk/

http://www.ssdd.lk/



System Manual

MIS

http://www.ssdd.lk/

http://www.ssdd.lk/



Organization

Institute View

Edit

Center View

Create

Search

Edit

Delete

http://www.ssdd.lk/

http://www.ssdd.lk/



Course Course details View

Search Create Course Edit Delete Download via Excel

Course Accreditation View Create Accreditation Request Edit Current Expired course report Current Active course report

Course Year Plan View Create Import Last Year Plane Search Edit Delete

Conform Year Plane View pending & Request List View conformation

Entry Qualification View Qualification Search Qualification Create Qualification Edit Delete

Course Started View Search Create Course Created View completed Course Delete

Assign Instructors View Assign Instructors

Search Assign Instructors Search Past Instructor

Time table View Search Course code Print Time table

Offline Student Attendance View

Create

Mark Attendance

Search

Module View

Create Module

Search

Edit

Module Course View

Create

Edit

Delete

Send Exam Send Detail

View Already send

http://www.ssdd.lk/

http://www.ssdd.lk/



Applicant Add Add

Save & enter O/L Result

View Search

Edit

Remove

View Applicant list Search

Exel download

View Progress View

Auto Qualified Search Auto Qualified O/l & A/l

Filter Application Select course type

Select course code

Rejected Application

Unregister Application select center

course

select year

select status

download list

Enter O/L Result Add Result

View Result

Enter A/L Result Add Result

View Result

Applitute Test Record Add Search

View Search

Edit Search

http://www.ssdd.lk/

http://www.ssdd.lk/



Interview View Interviewee list Conforme Record

Transfer Coures

View Interviewed Download Excel

Print Letters Interview Letters

Registration calling latter

Send Mail to Applicant Selected

Print Letters Aptitude Test Calling Letter Add E Event Plane

Interview Letters

Print Letters

http://www.ssdd.lk/

http://www.ssdd.lk/



Student View Student View

Search

Delete

Student Registration Add Check list

Offline Student Attendance View

Search

Mark Attendance

Instructor Timetable View

Search course code

Create

Edit

Training Group Create Save

View Training Group

Basic Field Selection Apply Basic Field

Basic Field Selection

View Selected FieldSearch

Transfer Student Search course code

http://www.ssdd.lk/

http://www.ssdd.lk/



Exam New Exam Exam Create

Exam Attendance

Exam Index Create

Assessment Add Assessment View Assessment

Approve Assessment Result

Exam Schedule Search Edit Index Number Add Test Record

View Test Record

Edit Test Record

Final Exam Result Add Final Exam Marks

View Final Exam Result View

Search

Approve Final Exam Result View

Search

Confirmation

http://www.ssdd.lk/

http://www.ssdd.lk/



Fees

Pay Fee

View Paid

http://www.ssdd.lk/

http://www.ssdd.lk/



Vocational Training

Vocational Institution Search

Add Vocational Institution

Edit

Delete

Vocational Placement Search

Create Placement

Vocational Payment Search by index number

http://www.ssdd.lk/

http://www.ssdd.lk/



Employee Employment code View

Create Carder Edit Delete

Employee Vacancies Search

Employee View Create Employee Edit Delete

Promotion View Create promotion View Of Visiting Employee Edit Delete

EMP Reference No History Record View

Employee Qualification View

Search Create Delete

Qualified Universities View Search Create Qualified Edit Delete

Work Experience View Search Create Record Edit Delete

http://www.ssdd.lk/

http://www.ssdd.lk/



Employee Training Create

View View

Search

Employee Scholarship View

Search

Create Scholarship

Edit

Delete

Employee Dependency View

Search

Create Scholarship

Edit

Delete

Employee Disciplinary Action View Search Create Scholarship Edit Delete

Development View Search Create Scholarship Edit Delete

Employee Welfare Welfare Membership View Search Create Scholarship Edit Delete Welfare Benefit

http://www.ssdd.lk/

http://www.ssdd.lk/



Attendance Student Attendance Attendance Report

Absenteeism Add Absenteesm

ViewAbsenteesm

Approve Absenteeism

Employee Attendance Attendance Report

Leave Apply Leave

View Leave

Approve Leave

http://www.ssdd.lk/

http://www.ssdd.lk/



Dropouts

Dropouts Conform

Create

Add Dropouts Download list

http://www.ssdd.lk/

http://www.ssdd.lk/



User Create User Activation

Reset Password

Update User Name

User type Search User type

Create User Type

Edit

Remove

User Type Role View Delete

Activity Create

Edit

http://www.ssdd.lk/

http://www.ssdd.lk/



Other A/L Subject View

Search Edit Delete Create

Anther Electorate View Add electorate Delete

Trades Trades View

Create

Search

Edit

Delete

O/L Subject View

Search

Edit

Delete

Electorate View Add electorate

Delete

Trades Trades View

Create

Search

Edit

Delete

O/L Subject View

Search

Edit

Delete

http://www.ssdd.lk/

http://www.ssdd.lk/



Event Add Event View Search Create Edit Remove Event Plane View Search Create Edit Remove Mark Event Attendance

Test Center Test Center View Search Create Edit Remove

Completed Completed Course

Final Exam

Implant Placed

Implant Completed

Batch Completed

Paper Advertisement Search

Download part time

Download full time

Log Files Log View

Search

View Calendar

http://www.ssdd.lk/

http://www.ssdd.lk/



Reporting Tool Report Type View

Create

Edit

Delete

Reporting tool

User Static Report View

Delete

User Dynamic Report

http://www.ssdd.lk/

http://www.ssdd.lk/

skills sector development division copyright ssdd- 2015 introduction to mis

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