skills development series part ii

8/14/2019 Skills Development Series Part II

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Purpose of the software

To assist HR practitioners/consultants in establishingand managing HR processes e.g.:

o Development of job profiles

o Development of competitive edge unit standards

o Workplace assessmento Recognition of prior learning

o Performance agreements

o Performance appraisal/assessmento Skills audits/assessments

o Development of outcomes based training material

An set of instruments or tools to facilitate the processes


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System Requirements

Operating Systems:

o Windows 9*o Windows ME

o Windows XP

o Windows NT4

o Windows 2000


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System Requirements

PC Platform:

o IBM PC or Compatable (Pentium III or later)

o 32 MB Ram (Ideal 64 MB)

o CD/DVD Rom Drive (Installation & Update)

o Scanner (Optional for data capturing)o Internet Explorer (Web Software)


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Software Specifications

Database:o MSJet Enjin (Access 97)

o SQL Server database (Web)

User Interface Development Tool:o Visual Basic 6 (SP4 LAN/WAN)

o Visual Studio.Net (Visual Basic.Net - Web)

Reporting Package:

o Crystal Reports 7 from Seagate

o Crystal Reports.Net (Web)


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Work Standards &

Personal Targets

Assessment bySenior & Self or

360-Degree

Identifyperformance gaps

with the aim ofdeveloping a plan

to improveperformance

PerformanceAppraisal

Unit Standards

& Evidence

Job Profiles

(Skills/Competencies)

TrainedAssessor

Assessment bySenior & Self

Certify theperson as

competent(Is the person

fully competent)

WorkplaceAssessment/RPL

Identify skillsgaps with the aim

of developing anIDP

(How competent isthe person)

Skills Audits

Performance Appraisal, Skills Audits& Workplace Assessment/RPL


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Software Solutions

The Profile/Unit Standards Maintenance SystemPerformance Appraisal/Assessment Process

Performance Agreement Process

Skills Audit/Assessment ProcessMaintain Security Skills Development Series

Democratiser (Electronic Data Capturing)The Profile Maintenance System Software

Performance Assessment Software

Skills Assessment Software


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Profile Maintenance System

This software allows for the development, maintenance

and management of job profiles/unit standards

It deals with the position, not the person

Create, maintain, get confirmation for content

Democratiser (electronic data capturing) ,file,

build own database

Database of information to draw fromo Leadership, management and personal competencies

o Functional analyses e.g. logistics and purchase management

o Profiles

o Competencies and functional analysis for HR


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Software Solutions








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The Process

THE POSITION

Job Profiles

THE INCUMBENT

Personal TargetsPERFORMANCEAGREEMENT

Appraisal/Assessment by Leader

Self-Assessment

(Or 360-Degree)

Performance Gaps/ StrengthsIndividual Training/Development Plans

(IDPs)


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Performance Appraisal/Assessment Software

This software establishes a link between job data and

employees. It also provides for assessing employees andcompiling individual development plans

Setting up structures to accommodate employees

Linking employees to job profiles and personal targets

Weighing job data (profiles and personal targets)

Assessing employees against profiles and personal targets

Building a database of training and development solutions

Designing individual training plans

Managing data capturing (Democratiser)


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Electronic Data Capturing (Democratiser)

The electronic functions facilitate the managementof all data capturing e.g.

Weighing of job profiles and personal targets

Assessing employees against job profiles and personal

targets

Monitoring progress:o Who is still busy with the function?

o Who has finished performing the function?

o Who hasnt started the function yet?


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Software Solutions








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Performance Agreement Typical Content

Reporting

relationships

Qualification

requirements

Experience required

Outputs & standards

Personal targets

Core competencies

Approval

Acceptance

Profile title

Position number

Company/Division

Position purpose

Summary of outputs

Competencies

supporting theoutputs

Decision-making

authority


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Performance Agreement Software

This software establishes a link with the performance

assessment software.

Drawing profiles, personal targets/ performance standards from

the performance assessment software

Adding specific information e.g.

Position number

Division/Department

Position purpose

Automatic attachment of employee assessments to performance

agreement information


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Software Solutions








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The Skills Audit/Assessment Process

IDP

AssessmentProcess

As is

Employee

Data

NormShould

be

Job

Profiles

Gaps

&Strengths


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Software Solutions

The Profile/Unit Standards Maintenance System

Performance Appraisal/Assessment Process







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Programme Security andMaintenance Software

This software provides for setting up structures for themanagement and protection of the organisations data. It

also facilitates the management of access control

Defining data structures (company/departments) Registering users

Setting access restrictions and access levels for users

(6 access levels)

Creating user passwords

Providing access to registered users


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Record of Learning

This software provides for capturing assessment resultssuch as:

Info on the assessor

The Unit Standard

Date of assessment

Info on the employee

This software can be adapted to meet theorganisations needs


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Benefits of the Software Solutions

Advanced Functions

Electronic data capturing Access control and fire walls

Unique system management

facilities

Other Benefits Innovative applications

SAQA Alignment

Microsoft compatible (VB/VB.Net)

Access and/or SQL Databases

Easy to use software

National and international

databases

Focus on real HR needs

Customise Functions

Change terminology Structure own database

Use own assessment scales and

scale definitions

Decide on weightings

Define own expert groups

Alignment & Integration All modules are separate, but fully

integrated

Easy to align software with

organisations own HR systems

Easy to use import and export

facilities

skills development series part ii

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