skilled secure successful sustainable strong systems site specific induction employees and...

SKILLED SECURE SUCCESSFUL SUSTAINABLE STRONG SYSTEMS

Site Specific Induction

Employees and Subcontractors working on Clancy Docwra Site

Please edit all text in BLUE to suit project and remove all text in yellow

CG3-CEP-001 Version 2, June 2014


Please put all mobiles on SILENT


SkilledOur outstanding reputation, our skilled and valued workforce and supply chain distinguishes us in the marketplace.

SecureA family business – we enjoy it! Reinforcing our culture and promoting from within the business.

SuccessfulA £250m+ profitable and diversifying business.

SustainableA responsible business that places customers, communities and environment at the heart of everything we do

StrongA stronger cash position, balance sheet and order book.

SystemsSystems and processes are innovative, effective and efficient.

Our 6S Vision


Our Company Values

Client SatisfactionWe are committed to delivering the highest level of service to our clients within the ethos of value for money.

IntegrityWe are committed to honesty and trustworthiness with all our clients and colleagues.

StabilityWe are committed to investment in people to provide the foundations of success.

StandardsWe are committed to the continual improvement of quality, safety and environmental standards.


Our Roadmap to 6S

The life and well-being of our people is more important to us than anything else. That’s because we all have a right to be safe and well at work.

As one team with one vision we’re building the very best safety practice across our business

By following our Roadmap to 6S Vision we can all achieve:


You and Safety; HASWA Act 1974

Every individual must take reasonable care for the health and safety of himself and other persons who may be affected by their acts or omissions at work

No person shall intentionally or recklessly interfere with or misuse anything provided in the interests of health, safety or welfare

Duty not to interfere or misuse anything provided in the interest of health and safety

Please lead by example by not cutting corners when it comes to safety... It costs TIME, MONEY, LIVES

Stand up and voice your concerns when it comes to safety


Project Specific Details

Scope of the project:

General description of works

Work areas

Restricted area’s or limitations

Site Details:

Address: ______________________________

______________________________

Telephone: ______________________________

Site Working Hours

Times of site operations


Key Roles & Contact Details

Contract / Project Manager:

Project Engineer:

Site Manager:

Safety Advisor:

Enter name here

Enter name here

Enter name here

Enter name here


Our Depot Rules

Read and adhere to safety signs on site

Speed limit of 10mph

No smoking on site except in the designated area

PPE minimum, and task specific requirements to be

adhered to

Vehicles must be parked in designated areas

Personnel must use pedestrian walkways where

available

No dirty boots to be worn in the office

Being under the influence of non-prescribed

drugs or alcohol is strictly forbidden

Verbal profanity is strictly forbidden


Signage

Red Prohibitive (Must not do)No Smoking, No unauthorised entry, Do not touch, No vehicles, etc.

Blue Mandatory (Must do)Wear hard hat, Wear Hand protection, Wear hearing protection, Sound

horn, etc.

Yellow Caution (Hazard warning)Fragile roof, High voltage, Asbestos, Fork lift trucks, Low headroom, etc.

Green Safe Condition (The Safe Way)First aid, Escape route, Assembly Point, Eye wash, Emergency phone,

etc.


Our Depot Do’s and Dont’s

You Must You Must Not Adhere to speed restrictions Separate waste into the

correct skips/bays Wear your correct PPE Load / Off Load safely Park Considerately Store materials in the

correct locations Keep the yard clean and

safe

Exceed speed limits Wear trainers Dump waste/materials in the

wrong area Act in an unsafe manner Knowingly damage company

property Park in pedestrian areas Block the entry or egress of

persons or other vehicles


First Aid

Location of First aid box

Arrangements for additional first aid measures must be discussed, to facilitate any pre existing medical conditions

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________________

Insert photo

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Emergency Arrangements

Insert Location and map of the nearest A&E hospital


Fire Wardens

Depot Fire Wardens are:

Insert photo

________________

Insert photo

________________


Fire Precautions

What to do in the event of a fire

Evacuation routes and assembly area

Locations of Fire Fighting Equipment

Site fire plan

Hot works must be undertaken in

accordance with a hot works permit

Other site specific fire precautions or

issues to be aware of


Food & Hygiene

No food or drink to be taken onto site, food and drink must be consumed in the canteen

Always wash hands before eating and smoking

Ensure food is properly cooked and stored

Carefully dispose of leftovers so as not to attract vermin

Always carry a Leptospirosis card and be familiar with the signs and symptoms


Site Smoking

Smoking is not permitted in any work area, building or

company vehicle

Smoking is only permitted in designated smoking areas

Cigarette ends must be fully extinguished, and not littered

Please be aware of the hazards caused by smoking with

regard to flammable materials


Accident and Injury Reporting

All injury accidents or incidents to be reported to a Supervisor immediately

They should be recorded in the accident book on the same day if possible

The accident book is kept in the office All incidents, however minor, to be

reported to the Safety Advisor


Returning To Work

After absence or sickness you will be required to sit down with your line manager to complete a return to work interview

This is to ensure you are fit and well enough to return to work without endangering yourself or others

Remember if you have sickness or diarrhoea, you must be clear and well for two days prior to working with water again


Actions in an Emergency

In an emergency dial 999 and ask for the required emergency service

Tell the emergency service the nature of the emergency and the address where you need them to respond to

Immediately after telephone your line manager

Directions to nearest A&E shall be in every van, canteen and site office

In the event of any emergency or incident on site, all employees and visitors must assemble at the nearest Assembly Point and wait for further instructions from the H&S Advisor, Site Agent or his/her deputy

Ensure where work is undertaken in areas of poor phone signal, alternative emergency arrangements are made


Reporting of Incidents

A recent incident occurred where a gang damaged a gas service. The gang did not report the incident and made a

makeshift repair. The consequences of this incident could have been disastrous.

Under no circumstances will the non reporting of incidents be tolerated

Repairs to damaged services can only be undertaken by an approved contractor on behalf of the utility owner

Clancy Docwra actively promotes a culture of reporting incidents and near misses, and see the reporting as a

positive act


Injuries and Near Miss Reporting

An Injury means ANY injury no matter how minor.

A Near Miss Includes: Unsafe condition Unsafe Act Unsafe incident

Please report ALL injuries and ALL near misses

We will not take action against individuals reporting near misses.

Clancy Docwra wishes to encourage good safety behaviour by everyone learning from mistakes


Inspections & Audits

Clancy Docwra will undertake various inspections and audits which may include:

Senior Managers attending site to engage with staff and to review work activity – please be open with them

Inspections: By site manager to check compliance to method

statement and risk assessments By other appointed persons to check excavations,

scaffolds, plant, equipment By Safety Advisor to check standards are being

achieved and maintained

BMS Inspections to ensure the Health, Safety Environment and Quality Management System is being followed


Non-Conformance (NCR)The NCR is a management tool used to record when things don’t go to plan. It triggers a root cause analysis and when analysed

with others can indicate trends

The aim of an NCR is to find the part of the system at fault (not a person)

If the method of work has to change: Has everybody signed up to the changes? Does this affect other work / the safety of those in or near the

area of work?

Who can raise an NCR? Anybody including you!

NCR can be raised by filling out the NCR form available from your Supervisor


Safe Systems of Work

Method Statements & Risk Assessments

Do not commence work activities without receipt of the appropriate Risk Assessment and Method Statement and briefings required for any hazardous activity

All work must be carried out in strict accordance with the relevant risk assessment / method statement


Safe Systems of Work

Permits

Permits are put in place to make sure certain control measures identified in the permit are in place prior to and during work

Examples: Permit to Dig Permit to Hot Works Permit to Mole

Under no circumstances can applicable control measures identified in a permit be deviated from. If in doubt whether

a permit applies contact a Supervisor immediately


Site Specific Hazards

HV and LV Buried Cables Other buried services Overhead cables Confined Spaces Lifting operations COSHH Traffic flows (road works) Deep Excavations Working with power tools Hand Arm Vibration (HAVS)

Working near Public Health Hazards (sewage) Security of equipment and site Work near/over water Contaminated land Pollution of water courses Waste Management

Add or delete as appropriate for your site


Manual Handling

make sure the route is clear of obstructions there is somewhere to put the load down wherever it is to be moved to

stand as close to the load as possible, and spread your feet to shoulder width, bend your knees and try and keep the back's natural, upright posture

grasp the load firmly as close to the body as you can and use the legs to lift the load in a smooth motion. This offers more leverage & reduces strain on your back

carry the load close to the body with the elbows tucked into the body and avoid twisting whilst carrying the load

ensure that the object is light enough to lift (as per manual handling assessment), is stable and unlikely to shift or move when being carried

heavy or awkward loads should be moved using a mechanical aid


Vehicles on Site

Be aware of moving plant and vehicles operating near you

Use pedestrian walkways where practicable

Avoid reversing where possible

Reverse only under the direction of a competent Banksman

If you can’t see the operator he can’t see you!


Delivery and Offloading

Ensure designated person appointed to accept and direct deliveries

Ensure correct equipment used to unload vehicle

Do not work at height unless risk assessment undertaken and controls in place (working on lorry flat bed is at height)

Ensure activity is segregated from other site activity and third parties


Traffic Management Plan

A safe site not only promotes safety but reflects the image of Clancy Docwra

Please add and make specific according to your site plans

A Traffic Management Plan has been developed for this site

No Chapter 8 to be moved without approval by the Site Manager and will only be carried out by a NRSWA certified person

All deliveries are to be made via a designated works access point and must be controlled by competent traffic marshal

All deliveries should be planned and controlled

Other small vehicles entering / leaving site MUST be controlled by competent person.

Cars MUST be parked within designated area


Plant Operation

Only trained and authorised personnel can operate driver operated plant

This may include but not be limited to; Dumper Trucks, Cherry Pickers, Scissor Platforms, Excavators, Road Rollers, etc.

All plant operators will be required to produce evidence of their training before being given authorisation to operate any given item of plant. This may include the production of a CPCS or IPAF card or suitable equivalent.

Avoid reversing on site or use trained banksmen and ensure that loads are properly slung/secured.

Don’t take passengers

Ensure that where vehicles are provided with seat-belts they are used properly

Plant Operators should be aware of the site requirements/hazards e.g. traffic route, dangerous slopes, high voltage cables


Plant and Equipment

Ensure item is within calibration/servicing date

Check daily for leaks

Report any leaking or defective plant & equipment

Turn off when not in use, remove ignition key & secure vehicle.

Get it maintained if it is ‘smokey’

Use drip trays under plant e.g. pumps and generators

Maintenance should be completed at permanent yards only


Noise & Vibration

Prior carrying out such task, Always consult your supervisor

Always refer to Manufacture guidance

Ear defenders must be worn at all the times

Take care of ear protection and report any defects

Report any ear problems immediately

Hand Arm Vibration (VWF)

If using vibrating equipment ensure trigger time does not exceed safe exposure limits

Ensure full compliance with RAMS

All mechanical plant to be fitted with noise suppression.

Anti-vibration gloves to be worn by operatives


Electrical Safety“Do not use” unsafe or damaged equipment

110v Electrical Equipment used out on site must have a PAT test label indicating that tests done is within a 3 month period.

Before cleaning, adjusting, repairing, or removing a guard on any electrical equipment, always switch off and isolate. (to be carried out by a certified and competent person)

Always replace a fuse element with one of the correct type and rating. If a fuse, or thermal cut out, continually operates, get expert advice

240v electrical equipment must not be used on site

All equipment to be checked by the end user prior use for defects and to ensure all equipment are safe.

Any extension cables used on site will be placed safe by position to prevent a trip hazard


Leptospirosistransmitted via rat urine

Personal Hygiene important:

Wash hands before Eating / Drinking / Smoking

Wear suitable gloves

Cover open wounds with water proof plasters

Properly dispose of left over food and food wrappers

Report flu like symptoms to doctor for tests etc.

After Site Induction ensure you have received

Leptospirosis Safety Card


Excavations

Obtain underground utility plans, but don’t rely on them as they can be incorrect and misleading

Carry out a Full CAT & Genny Survey & repeat as excavation progresses

Look for visual indications of underground utilities

Mark all utilities located (inside and outside the area to be excavated)

Treat all services encountered as live

No mechanical means of excavation within 500mm of any existing services

Spades and shovels are safer than picks, pins or forks

Excavation must be carried as per Risk Assessment / Method Statement

Report all underground utility damages to your supervisor immediately

All excavations 1.2m in depth and deeper will require trench supports


Asbestos and Suspicious Materials

If you are unsure of the look of something or suspect that it is dangerous report it to your Supervisor – do not touch!

Disturbing asbestos causes fibres to be released into the air.

Described by many sufferers as being like “your lungs being slowly filled with wet concrete”

Assume that all cables passing through floor slabs are fire stopped with Asbestos material

If in doubt – seek advice immediately


Working at Height(including in / near trenches)

Protect holes, leading edges and fragile materials

Use secure platforms with proper edge protection

Ladders and stepladders must be located on a firm level base and only used for short duration

Do not step on services to climb out of excavations

Do not step over trenches

Always use 3 points of contact when entering

or exiting vehicles

Consider weather conditions

All work at height must be undertaken in accordance with a risk assessment and safe system of work


Control of Substances Hazardous to Health

COSHH

All COSHH substances must have clear and concise instructions on usage and protection from any associated hazards

Always follow COSHH assessment instructions for protection COSHH products must be signed out of the stores on the COSHH Register You must sign for appropriate PPE at the same time or confirm that you already

have the relevant PPE as per COSHH assessment Never play with or abuse any chemical substance Place empty chemical containers in the hazardous waste bins provided. Never

dispose of them in skips Keep oil and fuel cans on drip trays at all times Wash thoroughly after contact with a chemical, including cement or concrete

Question: Name two liquids you might come into contact with that could be hazardous if used

incorrectly...


SharpsAction to be taken if needles or syringes are found

Contact your Health and Safety Advisor immediately. Protective clothing in the form of overall and PVC gloves must

be worn A “Sharps Pack” should be available and if not the work area

should be closed until it is made available. Using the disposable tweezers, place any (or all) needles into

the sharps container When you are satisfied all discarded needles/syringes have

been dealt with, place the tweezers into the container and seal the lid

If needles/syringes are found to be embedded in seals/gaskets etc, these can be remove by using pliers and placed into the Sharps Box

The pliers must be sterilized by passing them through a naked flame. Three slow passes through the flame with the jaws of the pliers open will be sufficient.


Lone Working

Avoid lone working wherever possible by working in pairs

If you do lone work: Let others know where you are and where you

are going Always carry a mobile phone and make sure

you have a good reception


Working Over Water

Warning signs/notices (deep water) must be displayed

A fence or rigid barrier must be provided where there is a risk of people falling into water where possible. If a fence or barrier cannot be provided all personnel must wear a buoyancy aid

A buoyancy aid, must be worn by all personnel working over water

Suitable rescue equipment, for example a boat, boathook, or lifeline must be in position when people are working over water

All personnel are to be instructed as to the means of raising the alarm and rescue drills

Delete this slide if non applicable


Personal Protective Equipment (PPE) garments designed to protect the wearer's body from injury

Mandatory PPE requirements are to be complied with on all Clancy Docwra projects by all Employees, Sub contractors and Visitors

Task specific PPE will be determined as per a risk assessment depending on the hazard

Must be booked out of the stores by completing the PPE Register

NO PPE – NO JOB!


Hygiene

When working with water pipes, ensure you have adequate supply of diluted chlorus solution to do each job, at the start of every day

Kept in a suitable and clearly labelled container

Now you have it, you must use it!

Ensure pipes, fittings and tools are sprayed and free from germs prior to fitting

Remember germs passed into the water supply are passed onto the users. Which could include YOU and YOUR family


Discipline

Clancy Docwra expect the highest standards of behaviour and compliance against site rules, risk assessments, method statements and the safe use of plant and equipment, all of which have been expressed clearly in this induction

Any person found to be in breach of these standards may be immediately removed from this Clancy Docwra site and disciplinary issues formally escalated to the persons employer

We ask you to work with us to ensure the safety of yourself, your colleagues and any other person that may be affected by our works


Drugs and Alcohol

Clancy Docwra has a comprehensive Drugs and Alcohol Policy and adopts a zero tolerance approach

Mandatory Drugs an Alcohol testing will be carried out on all employees, and a random testing program is in place

Any persons caught in possession of or under the influence of drugs or alcohol will be removed from site

If you take prescription drugs for any medical reason, please inform your supervisor at once


Zero Tolerance

Drink and Drugs in the workplace – Zero Tolerance Unsafe work practices – Zero Tolerance Poor workmanship – Zero Tolerance Aggressive or Abusive behaviour – Zero Tolerance Breaking site rules – Zero Tolerance

Clancy Docwra adopts Zero Tolerance to the following:


Communication of Safety

Toolbox talks Safety meetings Training Posters Morning briefings Notice boards H&S Advisor site inspections Quarterly Newsletter Safety committees


Environment

Keep Noise levels low – Think of others

Separate plastics/spoil/metals into the correct skips

Turn the engine off, when parked up

Don’t rev the engine, it wastes fuel

Recycle – Use the correct skips for paper/plastics/cardboard

Spills and oil leaks are to be dealt with promptly


Discharge to Waterways

Authorisation must be obtained prior to any pumping

Ensure flow rate from discharge pipe is slow to prevent erosion

Never bypass environmental controls

Always monitor the discharge regularly for discolouration / solids / visible pollution

Records of the monitoring must be kept


Waste

All waste must be segregated and kept safe against:

corrosion or damage of waste containers e.g. skips or drums

waste runoff due to rainfall waste blowing away scavenging of waste by animals

Ensure waste is stored safely and securely in a suitable container and cover it if necessary. Prevent it

causing pollution or harming anyone


Contaminated Waste

Bag up used spill kits etc and dispose in hazardous segregation area.

Contact your Waste Rep or Environmental Advisor on site when you need to arrange the removal of hazardous waste

Contaminated land will be identified and briefed in morning briefings.

Haz–suits are available in the

stores if required


Image and Consideration

You represent Clancy Docwra in everything we do on this site

You are often the ‘face’ of Clancy Docwra and our Client to members of the public

Clancy Docwra are committed to providing the highest level of customer satisfaction in everything we do

We have a dedicated customer experience team so calls, letters and emails will be logged there

All calls, letters and emails will be reviewed and investigated


Image and Consideration

First impressions count....

Polite and courteous at all times......

No swearing or abusive language......

Never get involved in an argument........

Never promise what you cannot deliver...........

Remember you are representing the company and the client...........


How do we Impact?

Examples of activity that could impact on the public and result in customer contacts:

Noise Disruption Access to property Not doing what we say we’ll do, when we said we’d do it Unfinished roadworks Swearing Poor and inaccurate responses to queries Speeding driving Mess Damage and quality of reinstatement

Pleasant, helpful and communicative staff receive praise

good communication is best


Reputational Damage

Complaint letters have consequences

The maximum could be a £50,000 penalty for negative media coverage resulting from our actions.

All digital media can become public (i.e. Facebook, Twitter, YouTube, etc.). You must not post negative, insulting or offensive statements about your company, work or clients. Any such incidents may result in disciplinary action.


Thank you for listening

Questions?

skilled secure successful sustainable strong systems site specific induction employees and...

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