Site Manager Session - Handout Updating the Slideshow Banner on Interior Pages

1. Click on the “index.pcf” page in the “internships” section.

2. Click on the light bulb to check out the page (1).

3. Click on the “Properties” tab to access page properties (2).

4. In the “Banner” section, choose “Custom” (3) for “Banner Source” and “Slideshow” (4) for “Banner Type”.

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5. Click “Save” (5).

6. Click on the “Edit” tab (6) and then on the “Edit Banner (7) editable region.

7. Delete the placeholder image for the first slide and click on the image icon. Navigate to images/banner_images/banner_retail_fashion_show.jpg (8).

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8. Update “Show this image” (9): Type 1

9. Update “Video Banner?” (10):

Type 0

10. Update “Sequence number” (11): Type 1

11. Update “Caption head” (12) : Type 701 Whaley Fashion Show

12. Update “Caption body” (13): Type A fashion merchandising student in the Department of Retailing prepares for an upcoming fashion show at 701 Whaley in downtown Columbia, SC

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13. Replace the second placeholder image with images/banner_images/banner_iit_3d_printing.jpg

14. Update “Caption head” (14):

Type IT-oLogy.

15. Update “Caption body” (15): Type A Department of Integrated Information Technology student and faculty member discuss an internship project at IT-oLogy, downtown Columbia, SC

16. Click save (16) to save these changes and exit the JustEdit toolbar.

Deleting a Section Do NOT hover over a section and select “Delete” from the “File” menu unless you have recycled all the pages within the section in advance. Sections deleted without first recycling pages in them CANNOT be restored.

The steps below illustrate how to properly delete a section and how to restore it.

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1. Click on the “Content” tab and make sure you are in the “study_training-{lastname_firstname}” section.

2. Click on the “areas_of_study” section. Select the top checkbox underneath the breadcrumb (1) to select all pages.

3. Select “Move to Recycle Bin” (2) to recycle the pages.

4. Click on “study_training-{lastname_firstname}” in the breadcrumb (3) to navigate to the parent section.

5. Hover over the “areas_of_study” section and select “Delete”(4) from the “File” menu. Type “delete” to confirm and click the “Delete” button.

To restore the deleted section, go to the recycle bin and restore its pages. This will also restore the containing section:

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6. Hover over the “Content” tab and select the “Recycle Bin” (5) option.

7. Click on the “Recycle Date” (6) column to show the most recently recycled pages at the top.

8. Select all pages with your name in the “Recycled By” column and select “Restore” (7). The “areas_of_study” section and its containing pages are restored to their previous location.

Updating the Site Navigation The navigation for a site (UN) should follow the directory structure in a top-down manner - the links in the “_leftnav.inc” file of the parent section should link to the “index.pcf” pages of subsections and to regular/non-index pages in the same section. No subsections should be skipped along the way. The “_leftnav.inc” file controls the children of the current section. If “Yes” is selected for "Navigation Item" when sections and pages are created, the links will be generated in the “_leftnav.inc” file in the order in which the sections or pages were created. Making manual

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changes to the “_leftnav.inc” file should be kept to a minimum but is needed when sections or pages are moved around. To reorder links in the navigation, go to the parent folder for subsections and stay in the same folder for non-index pages. Edit the “_leftnav.inc” file with the JustEdit toolbar moving the bullets with the links in the desired order. Publish the updated “_leftnav.inc” file for the changes to take effect.

Updating the links on the homepage for a site is approved by Digital Strategy (formerly Web Communications).

1. Click on the in the left corner to add an additional view of the site directory and navigate to your “study_training-{lastname_firstname}” section.

2. Click on the “Content” tab and navigate again to your

“study_training-{lastname_firstname}” section. Drag the “area_of_study” section from the left directory view into the “degree_programs” section to the right.

3. In the main directory view, click on the “_leftnav.inc” file in the parent “study_training-{lastname_firstname}” section and remove the “Areas of Study” hyperlinked bullet.

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4. In the main directory view, click on the “degree_programs” section and then on the “_leftnav.inc” file. Press “Enter” after the last hyperlink and type “Areas of Study” for the

new bullet. Highlight the typed text and click on the to open the Insert/Edit link

window. Click on the icon and navigate to the index.pcf page for the “areas_of_study” section. Click “Insert”.

When adding a hyperlink to an empty left navigation file, submit a Service Desk ticket to have the <ul> tags in the source code removed since the navigation will NOT display correctly until this has been done.

Inheriting a Banner Image Banner images can be inherited within the same section. To use the same banner image across subsections within a section, configure the banner image in the “_section.prop.pcf” file of the parent section and inherit it in the “_section.prop.pcf” file in subsections and on every page where it needs to appear.

1. Click on the “Content” (1) tab and navigate to your “study_training-{lastname_firstname}” section.

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2. Click on the light bulb (2) for the “_section.prop.pcf” file to check it out, hover over it and select “Properties”(3) from the “Edit” menu.

3. On the Properties form in the Banner section, choose “Custom”(4) for the “Banner Source” and “Single Image” (5) for the “Banner Type”.

4. Click on the (6) and navigate to the “/images/banner_images” directory. Select one of the images and click on the “Choose File” button.

5. To inherit the image on the “index.pcf” page within the same section:

a. Click on the light bulb (1) for the “index.pcf” file to check it out, hover over it and select “Properties” (2) from the “Edit” menu.

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b. Choose “Inherit” (3) for the “Banner Source” and click “Save”.

6. To inherit the image in the “internships” subsection:

a. Click on the “internships” section to view its contents.

b. Click on the light bulb (1) for the “_section.prop.pcf” file within the section to check it out, hover over it and select “Properties” (2) from the “Edit” menu. Choose “Inherit” (3) for the “Banner Source” and click “Save”.

c. Click on the light bulb for the “index.pcf” file to check it out, hover over it and select “Properties” from the “Edit” menu. Choose “Inherit” for the “Banner Source” and click “Save”. The same banner image is inherited on the “index.pcf” page of the subsection as well.

The Academic Priorities section on the Office of the Provost site illustrates banner

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image inheritance. The “Undergraduate Studies” and “Graduate Studies” sections both use the same banner image.

Inheriting a Section Heading The section heading can be inherited within the same section. To use the same section heading across subsections within a section, type the section heading in the “Title” field of the “_section.prop.pcf” file and choose the radio button “Use title from the field above” for the “Section Heading” of the parent section. For sections that will inherit the section heading, choose “Inherit from parent folder” for the “Section Heading”. All pages in the subsections will automatically inherit the section heading without further configurations.

1. Click on the “Content” (1) tab and navigate to your “study_training-{lastname_firstname}” section.

2. Click on the light bulb (2) for the “_section.prop.pcf” file to check it out, hover over it and select “Properties”(3) from the “Edit” menu.

3. At the top of the Properties form, choose “Use the title from the field above” (4) for the “Section Heading”.

4. To inherit the section heading in the “internships” subsection:

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a. Click on the “internships” section to view its contents.

b. Click on the light bulb (5) for the “_section.prop.pcf” file within the section to check it out, hover over it and select “Properties” (6) from the “Edit” menu. Choose “Inherit from parent folder” (7) for the “Section Heading” and click “Save”. The section heading will be inherited on all the pages within the section.

The Academic Priorities section on the Office of the Provost site illustrates section heading inheritance. The “Undergraduate Studies” and “Graduate Studies” sections both use the same section heading “Academic Priorities”.

Restoring a Previous Version of a Page Every time a page is updated, the previous version of the page is overwritten. If a previous revision of the page may be needed in the future, it is a good practice to save a version of it in OU Campus. This can be done by following the steps below.

1. Click on the “Content” tab and navigate to the Pages list view.

2. Click on the light bulb for the page to check it out and select “Save Version” (1) from the “Review” menu.

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3. Provide a description of the revision in the ‘Version description” text area (2). The current snapshot of the page is saved in the versioning system.

Every time a page is published, the version of the page is also automatically saved in the versioning system in OU Campus. As a best practice, provide a version description when publishing pages in OU Campus. To restore any of previously saved versions of a page:

4. Click on the light bulb for the page to check it out and select “Versions” (3) from the “Review” menu.

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5. Identify the correct version by the version description, hover over it and select Revert (4).

6. Publish the page.

Scheduling Page Reminders Reminder notifications can be sent periodically or on a one-time basis. An example of a page type that might use a scheduled reminder is a tuition page. If the tuition is updated on a yearly schedule, a reminder may be set for a week prior to the tuition change and set to repeat on a yearly basis, if necessary.

To create a scheduled reminder:

1. Click on the “Content” tab and navigate to the Pages list view.

2. In the page row, hover over the “Edit” menu and choose the Reminders option (1).

3. In the Reminders popup, select the “Set Scheduled Reminder” checkbox (2).

4. Click inside the “Date” field or on the calendar icon (3) for a date picker from which the date may be selected.

5. Click inside the “Time” field or on the clock icon (4) and then on the arrows to choose hour, minute, and AM or PM as necessary.

6. Use the “Repeat Every” field to create repeating reminders. Add a number in the field and then select the frequency from the drop-down menu (5).

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7. Type a subject and message and click “Save”.

DO NOT change the “To” field in the message as the reminder may be sent to all OU Campus users if you do so. Leave it as “Myself”.

Updating the Links in the Inner Footer The links in the inner footer (1) are updated via page properties of the topmost “_section.prop.pcf” file. Every time this file is updated, the entire site has to be republished. Submit a Service Desk ticket to have the site republished.

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To update any of the inner footer links as well as the “Site Maintained By” link (2):

1. Click on the “Content” tab and then on the home button in the breadcrumb to navigate to the topmost level of the site.

2. Click on the light bulb for the topmost “_section.prop.pcf” file and select “Properties” from the “Edit” menu.

3. Scroll down to the “Site Links” section to update any of the hyperlinks. Click on the

(3) to navigate to the respective pages within the site.

4. Click “Save” to save the changes.

5. Publish the updated “_section.prop.pcf” page.

6. Submit a Service Desk ticket to have the entire site republished.

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Configuring the News List on the Home Page The news list on the home page can be configured to show a specific number of news items or hide the news list altogether:

1. Click on the “Content” tab and then on the home button in the breadcrumb to navigate to the topmost level of the site.

2. Click on the light bulb for the topmost “index.pcf” file and select “Properties” from the “Edit” menu.

3. Navigate to the “What’s New Live” section and make a selection in the “News Items” dropdown (1) to change the number of news items to show on the home page or hide the news list.

4. Click “Save” to save the changes.

5. Publish the updated “index.pcf” page.

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