sit team...omni channel distribution for 2018. 4. as a result, the initiative teams should begin to...

SIT Team

Meeting Minutes 1/11/18

Next Meeting 1/11/18 – 3 PM EST

Zoom Meeting

Meeting Minutes

1/11/18

Dave Hempson – F4SS

Meeting Minutes

We would like to review whether of not it is appropriate to sunset this team – please join us on the next call to provide your input – Thanks

1. We would like to propose a standing meeting – 2nd Wednesday of each month – 3-4 PM EST –

2. Next Meeting - Wed Feb 14th 2018 - 3PM -4PM EST

3. The F4SS BOD has established a focus on E-Commence, Digital, and Omni channel distribution for 2018.

4. As a result, the initiative teams should begin to incorporate the needs of this

dynamically changing retail environment into their focus areas.

5. The SI Team is already focused on leveraging advances in technology and sustainability to support this very dynamic market. We are looking for break-through solutions for our members to meet the challenges of the e-commerce world and how it pertains to developing sustainable solutions.

6. We need your support and participation to advance this mission!

7. The Maturity Assessment Tool will demonstrate how to deploy the tools already developed to support F4SS participants leverage work already done.

8. To advance our mission and support our members on their journey to world class, the team will refocus on the cutting-edge thought processes, innovative solutions and explore new supply chain approaches.

9. E-Commerce Challenges:

a. Packages that survive the rigors of e-commerce distribution b. Sustainability solutions to mitigate the unit packaging requirements c. New packaging standards requirements through the lens of

sustainability d. Transformation of ways of managing all aspects of the typical supply

chain

Meeting Minutes

1. We reviewed the progress on the maturity assessment tool. Thanks to Linnea and Christina for their excellent input.

2. We will continue to develop the MA tool – and review at our next meeting

Linnea – Develop sustainability goals Michele – Sustainability Scorecard Christina – Develop food sustainability targets

8/29/17

Attending -Thank you

Jerry Zabronsky, Kimberly Clark Corporation

Linnea Esberg, Kleen Test Products

Christina O'Keefe, Kerry

Dave Hempson – F4SS

1. The team reviewed the draft Maturity Assessment tool for the SIT team

a. We agreed to stay with 5 levels of maturity as proposed

b. The team made suggestions regarding the various categories -these changes are

reflected in the revised tool attached to the meeting minutes

c. The team recommended expanding the Tool section to include F4SS tools as well

as industry available tools – by providing links and locations – the P&G

sustainability scorecard was referenced as an available tool the team could adopt

d. The team members present each agreed to adopt a category and begin to expand

– we will review at our next meeting

e. Jerry – expand the scorecard section – Linnea – expand the Social Responsibility

Section – Christina – expand the Compliance section

f. We will review these 3 sections at our next meeting on the 26th of September – 1

PM EDT

g. If you were not able to attend today and would like to work on a segment of the

Maturity Assessment tool, please feel free to call Jerry or me and we will provide

direction

Meeting Minutes

8/7/17

Michele Cerminaro, GOJO Industries

Stephan Kelley, KIK Corporation


Eileen Andersen, General Mills



Don Sciolaro, F4SS

Dave Hempson, F4SS

Thanks to all who attended and are contributing to the SIT

1. Jerry opened the meeting with a review of the SIT Mission – environmental, social and economic comprise the 3 pillars - with the economic component encompassing Ethics and Compliance

2. We then reviewed the concept of the Maturity Assessment Tool– providing a template to allow F4SS members to evaluate their standing across key operating pillars and work towards advancement up the capability ladder.

Tool Benefits as discussed by the team

a. Assist suppliers to perform a self-assessment and provide a road-map for advancement

b. Permit Brand Owners to present a unified expectation to suppliers on what is important

c. Provide an easy to understand approach to continuous improvement d. Will enable suppliers and brand owners to utilize the tools created by F4SS in

a constructive manner e. Enable teams to present appropriate tools in bite size chunks for

implementation w/o overwhelming members

3. Maturity Assessment Development -Next Steps a. Develop format for the assessment tool – Dave to make recommendations

based upon existing tools shared from team members b. Develop the stages – Tier 1 -Tier 5 c. Tiers will include general principles d. Tiers will leverage existing scorecards – no need to recreate the wheel – what

can we leverage from work already done?

4. Maturity Tool Development – Sub-Committee a. Christina – Jerry – Stephan -we are looking for at least 3 more volunteers b. Sub-Committee – develop the fundamental attributes for the tiers - research

work already done that we can leverage

5. Next Meeting a. Review assessment format – how will the tool be used to advance a

company’s capability b. Review next steps in the development of the assessment tiers

6. Recruitment – we are actively recruiting new members – we would like 6-8 more folks on the team – please continue your out-reach efforts -thanks

Meeting Minutes 8/2/17 Meeting

Meeting Participant






Dave Hempson, F4SS

Don Sciolaro, F4SS


1. Agenda Development for Monday 8/7/17 SIT Call

A. Introduce SIT Participants to the Team’s Mission B. Review the Maturity Assessment Tool Concept C. Develop the maturity assessment process as currently envisioned D. Discuss 2018 Connect – Sustainability curriculum E. Review feedback from F4SS Connect

2. Send invite to existing and potential new members 3. Send contact info for new members to Eileen Anderson to add to the linked-in working group

Meeting Participants 7/12/17 meeting



Lori Hess, Beiersdorf

Renee -Kleen Test

Colleen Quail – Creative Werks

Dave Hempson, F4SS

Excused

Don Sciolaro, F4SS




Alex Cripchuck, PakLab

Rick Todd, Estee Lauder

7/12/17 Meeting Minutes

Recruitment Efforts

1. We are holding a meeting on 7/31/17 to review recruitment efforts -30-minute meeting -excel spreadsheet with out-reach targets will be included with the meeting minutes

2. The team has been working to connect with potential new members – we will keep working this issue and connect with as many new team members as possible -please continue your out-reach

3. SIT Team target -20-30 active members – yield 12-15 on calls 4. Goal of the recruitment is to develop critical mass to drive the team’s

objectives

Agenda for the Next SIT meeting

5. We will be holding a meeting on 8/2/17 at 2PM EST to develop the agenda for the 8/7/17 – all are welcome to attend -although not required

Efforts to improve meeting attendance

6. Team aligned on the suggestion of two F4SS meetings per year – 7. The concept of a combined Initiative team/CI meeting fall 2018 was widely

supported 8. The team felt that we could be ready with a presentation about a year from

now for a combined event 9. Travel is usually more difficult in the second ½ of the year – a consideration

when selecting meeting dates 10. A combined F4SS Connect – Initiative team join meeting would leverage

F4SS meeting planning capability 11. Focus on practical tools that can be implemented to solve on-going issues 12. Offer multiple tracks to attract a wider audience from member companies

Sustainability Tracking Tools – Evaluated as a means to share results of harmonized audits

13. ECO-Vadis was discussed as a site that can be used share data

14. CDP Carbon Disclosure project – complex report required by some brand-owners

15. Enablon -data sharing module 16. AuditOne – tool with no cost to brand owners to share audits 17. Develop audit harmonization approach for sustainability – safety -social

responsibility


1. Recruitment efforts a. Michele and Stephan will designate on the excel spreadsheet included

with the meeting minutes the contacts they would like to make to recruit new members to the SI Team and return to Dave.

b. Jerry has increased his contacts as detailed on the attached excel file c. Jerry will reach out to Rick, Eileen, and Chistina to request their help

with out-reach to three or more perspective candidates

2. Next Meeting – 7/12/17 – 1PM EDT Next Steps a. Each team member will review effectiveness of their out-reach to

potential new team members b. We will review progress and adapt our approach as needed


1. Welcome – we welcomed Stephan to the SIT team with a recap of the mission, recruitment project and next steps.

2. Recruitment Update – attached to the meeting minutes is the list of SIT Webinar and the Connect attendees – We will list SIT team members to reach out for membership – we have a bullet point script below for this purpose

3. Stephan shared that his company, KIK Custom Products, is developing a

harmonized approach to sustainability to meet many customers expectations – topics include:

Sustainable palm oil, recycled content, waste reduction, recycling programs, other

4. One of the SIT objectives – Drive industry alignment where it will add value and efficiency with specificity (i.e., harmonized corporate social compliance audits, score cards) aligns well with Stephan’s experience – having one standard approach to metrics will save time and effort

5. Revised and Updated Contact Bullet Points for our out-reach to new

members

The Foundation for Strategic Sourcing has a Sustainability Initiative Team (SIT) and we are actively seeking additional team members! Sustainability is one of the hottest, most interesting areas in supply chain management. There are many emerging, important issues confronting our industry. We think that the Based on our recent success with Audit one, we know that SIT has the potential to have a lot of influence and can make a positive impact in our industry. We define Sustainability to include all three pillars:

o Environmental sustainability, the greening of our supply chains. o Social sustainability, especially corporate social compliance in the supply chain. o Economic sustainability, especially ethics, compliance and governance in the

supply chain. Examples of emerging issues include:

o Customer expectations that Palm Oil derivatives be sourced from sustainable

palm oil. o Supplier fatigue related to too many corporate social compliance audits o Human trafficking in the supply chain and recent anti-human trafficking legislation

in the UK and in California. o Standardized sustainability surveys being requested by large retailers

What the SIT does is to shares and promotes best practices in sustainability for FMCG companies and their stakeholders. The SIT objective is:

o Complimenting current industry work and driving value for members and

their suppliers by implementing and driving: Sharing and promoting best practices (for example, webinars and symposiums). Establishing common expectations and goals

Driving industry alignment where it will add value and efficiency (for example, harmonized corporate social compliance audits)

o Our approach is to build working sub committees to drive these areas to include:

Develop a series of webinars and/or symposiums to drive education into sustainability best practices and trends

Benchmark and recommend value-added industry leading processes

SIT membership is open to any manufacturer or supplier in the FMCG supply chain, including non NGO’s and outside consultants supporting sustainability initiatives[Cerminaro, Michele] (are we saying we are going to keep this open to outside F4SS members?)

We think that your company should to be a part of this because of previous interest and participation in some of the SIT webinars. Over the next several weeks we will be contacting you to discuss your company’s participation on this team. We are hoping that you will consider joining the SIT, or help us identify the right person(s) at [your company].

6. Resource – please take a look - https://www.sustainabilityconsortium.org/

Next Steps 1. Each SIT team member to select 3 or more people on the attached file

and gauge their interest in joining the SIT team. 2. Report out at our next meeting feedback from you calls

5/31/17 Meeting Minutes I. Recruitment

a. Jerry has provided draft talking points to be used for recruitment -if you have suggested edits please respond to Dave Hempson and your input will be incorporated: The Foundation for Strategic Sourcing has a Sustainability Initiative Team (SIT)!

Sustainability is one of the hottest, most interesting areas in supply chain management. There are many emerging, important issues confronting our industry. We think that the SIT has the potential to have a lot of influence and positive impact in our industry. We think that [name of target company] should to be a part of this because of your leadership in [xxxx]. We are hoping that you will consider joining the SIT, or help us identify the right person(s) at [your company]. We define sustainability to include all three pillars. This is the usual industry definition. o Environmental sustainability, the greening of our supply chains. o Social sustainability, especially corporate social compliance in the

supply chain. o Economic sustainability, especially ethics, compliance and governance

in the supply chain. Examples of emerging issues include: o Customer expectations that Palm Oil derivatives be sourced from

sustainable palm oil. o Supplier fatigue related to too many corporate social compliance audits o Human trafficking in the supply chain and recent anti-human trafficking

legislation in the UK and in California. What the SIT does is to share and promote best practices in sustainability for FMCG companies and their stakeholders. Our key objectives include: Complimenting current industry work and driving value for members and their

suppliers by implementing and driving:

o Sharing and promoting best practices (for example, webinars and symposiums).

o Establishing common expectations and goals

o Driving industry alignment where it will add value and efficiency (for example,

harmonized corporate social compliance audits)

Our approach is to build working sub committees to drive these areas to include: o Develop a series of webinars and/or symposiums to drive education into

sustainability best practices and trends

o Benchmark and recommend value-added industry leading processes

SIT membership is open to any manufacturer or supplier in the FMCG supply chain, including non-NGO’s and outside consultants supporting sustainability initiatives

b. Joy has provided the attendees at the previous SIT webinars –These have been sorted into an excel spreadsheet attached to the meeting minutes – we will inquire regarding the attendees at the last Connect event and add to the excel spreadsheet.

c. Once the spreadsheet is complete – we will circulate to the SIT to designate personal contacts and begin the outreach process for recruitment

d. When we make outreach calls, we will make a determination as to how the recruit can add value to the SIT team and focus our pitch on those

topics -concepts such as harmonization of sustainability concepts, standardization principles, best practices, webinars, etc.

e. Sub-divide recruitment targets into buckets to help focus pitch -brand companies with focus on sustainability, individual with passion for the topics, customize approach to connect with potential SIT member

f. Following each call, the SIT members will “check and adjust” to refine the effort to attract new members


I. Expanding Team participation

1. F4SS networking – determine F4SS participants at recent SIT team

webinars to identify folks with interest in SIT topics – Joy 2. Target F4SS member companies with a strong interest in sustainability -

list prepared by Jerry and agreed to by the SIT Team:

Beiersdorf

Estee Lauder

General Mills Gojo

Hershey’s International Paper

J&J Kellogg’s

Kerry

Kimberly-Clark

Mars Menasha

PepsiCo

P&G

Sonoco

Unilever

WestRock

3. Review attendees at the Sustainability Connect a few years ago – cross reference to current F4SS membership -develop target recruitment list. -Joy will provide names

4. Once we develop target lists of F4SS members for outreach from the

sustainability connect, recent webinars, and participating companies with a strong interest in the topic – we will email to each identified member the team’s mission (printed below) with each target member, along with a request to help develop SIT team targets.

5. We agreed to provide examples of relevant topics with this outreach -

a. Retailers like Wal-Mart requiring sustainable palm oil for all chemical derivatives

b. Human Trafficking – important social accountability topic c. Conflict minerals d. Global regulations – impact on global brand owners e. Zero waste to landfill f. Ask target SIT members to add relevant topics of their own to spark

interest

6. F4SS Global Expansion Update a. Don provided an update describing the status of the F4SS expansion

plans b. An advisory board has been established c. Planning a connect conference in 2018 in EU

7. The team is developing a script – once the email with a request for input and team mission is sent to a target SIT member, a follow phone call will be executed – this script will be in bullet point format and the first draft provided by Jerry

8. Review speakers from the sustainability connect to begin to explore

potential webinar speakers

5/15/17 meeting minutes

I. SIT primary focus – expanding team participants

1. The team requires critical mass to generate the value for F4SS members

2. Critical mass will enable F4SS member company to share expertise in the area of sustainability to be leveraged across the organization

3. Current topics applicable to the team include:

a. 0 waste to landfill b. sustainability symposium targeting relevant topics of interest, c. AuditOne concept for sustainability – development of a harmonized

sustainability and social responsibility standard accepted by F4SS participating brand owners.

d. Standardized F4SS sustainability scorecard e. Benchmarking – how are F4SS member companies managing current

issues like – conflict minerals, sustainable palm oil and palm kernel oil plantations – share approaches and harmonize on best practices for maximum impact

II. Team Charter – Updated

F4SS Sustainability Initiative Team (SIT) Charter

Purpose Share and promote best practices in sustainability for FMCG companies and their

stakeholders. Sustainability includes the three pillars of environmental, social and economic.

Key Objectives 7. Compliment current industry work and drive value for members and their suppliers by

implementing and driving the following elements: a. Share and promote best practices – F4SS members with expertise in

specific areas share their approach's toward sustainable sourcing (i.e. webinars, symposiums).

b. Establish Common Expectations and Goals among F4SS members –alignment of F4SS brand owners to drive efficiency

c. Drive industry alignment where it will add value and efficiency with specificity (i.e., harmonized corporate social compliance audits, score cards)

Approach Build working sub committees to drive the three objective elements to include:

Develop a series of webinars and/or symposiums to drive education into sustainability best practices and trends

Benchmark and recommend value added industry leading processes

Scope

The SIT team is open to any manufacturer or supplier in the FMCG supply chain, including non-NGO’s and outside consultants supporting sustainability initiatives

Updated 5/15/17

III. Team Expansion – Brainstorming

1. F4SS website development – use the updated site to promote initiative team membership

2. F4SS will reach out to member companies to determine the appropriate contact for sustainability – once the person is determined - request permission to be contacted by a member of the SIT team for recruitment

3. Review SIT team webinar attendees to pin point targets for recruitment 4. Utilize Linked-In to determine sustainability contacts at brand owners and

suppliers 5.

sit team...omni channel distribution for 2018. 4. as a result, the initiative teams should begin to...

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