simplify sap ecm processes using sharepoint and … sap ecm processes using sharepoint and office...

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Simplify SAP ECM Processes using SharePoint and Office 365Lower Cost. Higher Adoption. Shorter Time to Value.

Fabio Foroni – Kisiwa Technologies

September 8, 2017


SAP is Complex….…and not the preferred application for enterprise users to manage content.


SAP content is silo’d… …and is cost prohibitive to enable Enterprise Content Management

NOT FAMILIAR

$$$$$ $$$

NO

ACCESS

FAMILIAR

Workplace

Documents

Data

Process


SAP Workflow Development is complex… …with lengthy and competing dev, test, QA and production cycles

• Methods

• Attributes

• Binding

• Agent Assignment

• tRFC calls

• BOR objects

• ABAP classes

• Exceptions

• Events

• Transports

DEV TEST QA PROD!

$$$SPECIALIZED

EXPENSIVE

RESOURCE

$ABUNDANT

INEXPENSIVE

RESOURCE

Low-Code

No-Code


SAP legacy ECM integrations are complex……and costly (Maintenance, storage, infrastructure, upgrades, admin/skills)

Consolidated LandscapeLegacy Landscape

File Shares

Other CM Apps


“the cost of keeping something in memory in HANA is not feasible” unless it has immediate/high business value” - Gartner

64GB/Y in HANA cost $148,678.11 ($2,323/GB/Y) Retail Customer

1TB/Y in HANA cost $1,326,876 ($1,325/GB/Y) Oil & Gas Customer

You can reduce capital and operating hardware costs as well as other operating costs by shrinking the size of your database… it is strongly recommended to .. remove any unnecessary data…. 1 - SAP

“Once you buy a certain size, that’s all you get.” To offload terabytes, you have to move data to another database or migrate to a bigger system,”2

Why not use your existing 0365 Capacity

1TB/Tenant + .5GB per user, likely unused… 3

SAP HANA In-Memory is expensive……and SAP recommends archiving to reduce cost

1 SAP Business Suite powered by SAP HANA Cookbook– SAP, August 4 20152 HANA Deployment Lessons Learned from CenterPoint Energy – Craig Powers, July 2015, ASUG3Additional storage $0.20/GB/Mo


Workplace for SAP Solutions

Challenges Addressed


What’s in SAP That Benefits From “Content Enablement”?

Financial Accounting

Purchasing

Delivery Management

Sales

Master Data

Plant Maintenance

Human Resources

Customer

Purchase Requisitions Purchase Orders Contracts

Inbound Deliveries Outbound Deliveries Goods Movement

Quotations Sales Orders Contracts

Vendor Material

Functional

LocationNotificationsEquipment Work Orders

Travel ManagementEmployee Records

Accounts ReceivableAccounts Payable


Common SAP Documents to Manage• Travel & Expenses BUS2089/Travel

• Trip report and Expenses

• Service Orders

• Service Order Sign off

• Customer Invoices VBRK

• Customer Checks and remittance

• Real Estate Master

• Contracts

• Fixed Asset Master

• Vendor Invoices

• Manuals and Contracts

• Purchase Orders BUS2012/EKKO

• Receiving documentation

• Purchase Order Request

• Material Document

• Receiving Documentation

• WBS Elements BUS2001

• FI Documents BKPF / BUS2081

• Vendor Invoices

• Correspondence

• Sales Orders VBAK(BUS2008)

• Customer Purchase Orders

• Delivery LIKP

• Signed Bills of Lading

• Vendor Master LFA1

• Contracts

• Customer Master KNA1

• Contracts

• Terms

• Credit Application

• Material Master MKPF

• CAD Drawings

• MSDS Sheets

• HR Documentation PREL

• Entire Personnel folder


ERP-Link 4.0 for SAP ECM in the MS Cloud

Deployment flexibility for a cloud world

Select the ECM Infrastructure Model that best fits the

business requirements

• On Premise with SAP Systems

• On Premise in Domains separate from SAP systems

• Private Cloud

• MS Azure IAAS

• MS Azure PAAS

• MS O365

• Hybrid combination with any of the above


Case Studies


Gimmal Customers


Effectively

manage the

40,000 active

construction

projects

Access

construction

related content

in the SAP

Project System

Construction and

plant maintenance

content universally

available in elastic

storage

Make it easy for

project managers

to find

the content

they need

What they needed to do:

Move 100TB to O365Note the MS Win: Competitive RDBMS Replacement DCMT & FileNET

O365 SharePoint Used for SAP Business Apps

Capital Project Management in SAP with Office 365


Organization

o One of the worlds largest Agribusinesses

o 450 Manufacturing Plants

o Distribution networks in over 50 Countries

o Workforce of over 92,000 people

o Established in 1991 – listed on the Singapore stock exchange

o Grown to over $43B USD revenue

Improved A/P, Plant Maintenance Processes & IT Infrastructure SimplificationGimmal Case Story

Move 60TB to SharePoint/O365Note the MS Win: Competitive RDBMS Replacement of OpenText

O365 SharePoint Used for SAP Business Apps


Improving HR with SAP and

SharePoint at unicef

Employees will seamlessly move from country to country with

their paperwork following them

Temporary staff can be quickly on-boarded to deal with a crisis

anywhere in the world

Paper carrying costs are lowered throughout the organization

Office 365 allows global access, lower IT overhead and to sunset

the costly legacy OpenText System

ProblemThe NGO needed to improve the HR performance

of a World-Wide staff, with ever shifting

jurisdiction and staffing levels

Solution

Automate the SAP Employee Records process to

deliver an enterprise-wide Electronic Employee

Records System.

Benefits

HR Costs will be lowered worldwide allowing the

NGO to deliver better services

Components

Microsoft: Office 365 and SharePoint Online as a

content repository

Gimmal: Gimmal ERP-Link Suite, iGs and Cs for

SharePoint & SAP

Third Party: Kofax KTS to capture paper recods

11,000 Employees | 1,800,000 images


Questions & Answers


www.gimmal.comwww.kisiwa.it

Fabio Foroni

[email protected]

http://www.gimmal.com/