silicon valley rapid transit program working committee...

SILICON VALLEY RAPID TRANSIT PROGRAM WORKING COMMITTEE

Monday, May 4, 2015 10:00 AM

VTA Conference Room B-104 3331 North First Street

San Jose, CA

AGENDA

3331 North First Street ∙ San Jose, CA 95134-1927 ∙ Administration 408.321.5555 ∙ Customer Service 408.321.2300

CALL TO ORDER

1. ROLL CALL

2. RECESS TO CLOSED SESSION Conference with Legal Counsel: Anticipated Litigation

Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9.

Number of Cases: 1

3. RECONVENE TO OPEN SESSION

4. CLOSED SESSION REPORT

5. PUBLIC PRESENTATIONS:

This portion of the agenda is reserved for persons desiring to address the Committee on any matter not on the agenda. Speakers are limited to 2 minutes. The law does not permit Committee action or extended discussion on any item not on the agenda except under special circumstances. If Committee action is requested, the matter can be placed on a subsequent agenda. All statements that require a response will be referred to staff for reply in writing.

6. ORDERS OF THE DAY – Approve the Consent Agenda

CONSENT AGENDA 7. Approve the Meeting Minutes of March 2, 2015.

REGULAR AGENDA 8. Discuss the 2015 Silicon Valley Rapid Transit Program Working Committee Meeting Schedule. (Verbal Report) (Baltao)

Santa Clara Valley Transportation Authority SVRT Program Working Committee May 4, 2015

9. Receive the VTA BART Silicon Valley Berryessa Extension (SVBX) Project and Silicon Valley Rapid Transit (SVRT) Program Updates/key activities. (Verbal Report) (Ratcliffe)

a. Schedule & Budget Update b. Property Acquisition Update c. Construction Progress (Activities/Safety/Interfaces) d. C700 Contract Status (Line, Track Stations, Systems) e. C730 Contract Status (Parking Structures) f. Status of Other Contracts g. Community Outreach Activities

10. Receive an update on BART Silicon Valley Phase 2 Activities. (Verbal Report) (Gonot)

a. Community Working Groups b. Environmental Scoping Update

OTHER ITEMS 11. Receive Committee Staff Report. (Verbal Report) (Gonot)

12. Open/Pending issues (Verbal Report)

13. ANNOUNCEMENTS

14. ADJOURN

The Consent Agenda items may be voted on in one motion at the beginning of the meeting under Orders of the Day. If you wish to discuss any of the Consent Agenda items, please request that the item be removed from the Consent Agenda under Orders of the Day, Agenda Item #6.

In accordance with the Americans with Disabilities Act (ADA) and Title VI of the Civil Rights Act of 1964, VTA will make reasonable arrangements to ensure meaningful access to its meetings for persons who have disabilities and for persons with limited English proficiency who need translation and interpretation services. Individuals requiring ADA accommodations should notify the Board Secretary’s Office at least 48-hours prior to the meeting. Individuals requiring language assistance should notify the Board Secretary’s Office at least 72-hours prior to the meeting. The Board Secretary may be contacted at (408) 321-5680 or [email protected] or (408) 321-2330 (TTY only). VTA’s home page is www.vta.org or visit us on www.facebook.com/scvta. (408) 321-2300: 中文 / Español / 日本語 / 한국어 / tiếng Việt / Tagalog.

All reports for items on the open meeting agenda are available for review in the Board Secretary’s Office, 3331 North First Street, San Jose, California, (408) 321-5680, the Wednesday, Thursday, and Friday prior to the meeting. This information is available on VTA’s website at http://www.vta.org and also at the meeting.

SILICON VALLEY RAPID TRANSIT PROGRAM WORKING COMMITTEE

Monday, March 2, 2015

MINUTES

CALL TO ORDER The Regular Meeting of the Silicon Valley Rapid Transit (SVRT) Program Working Committee was called to order at 10:04 a.m. by Chairperson Liccardo in the Conference Room B-104, Valley Transportation Authority (VTA), 3331 North First Street, San Jose, California.

1. ROLL

Attendee Name Title Status Cindy Chavez Vice Chairperson Present Jose Esteves Member Present Ken Yeager Member Present Sam Liccardo Chairperson Present

*Alternates do not serve unless participating as a Member.

A quorum was present.

2. Public Presentations

There were no Public Presentations.

3. Meeting Minutes of January 12, 2015 M/S/C (Yeager/Esteves) to approve the Meeting Minutes of January 12, 2015.

4. Mission Warren Truck (MWT) Rail Program Update Carolyn Gonot, Director of Engineering and Transportation Infrastructure Development,

and Staff Liaison, and Jim Costantini, Deputy Director, Construction, provided a presentation, highlighting: 1) Mission Warren Freight Railroad relocation program update; 2) MWT Program location map; 3) MWT Institutional Arrangements; 4) MWT Project development history; 5) MWT funding plan; 6) MWT construction schedule; 7) C101 contract; 8) C101 milestones and current status; 9) Warren freight bridge/truck rail access; 10) New westbound lane on Mission; 11) Truck rail facility; 12) C101 contract summary; 13) C101 scope changes; and 14) C101 contract amendments.

The Committee discussed the following: 1) contract changes; 2) funding sources; and

3) credits. Members of the Committee requested the Administration and Finance Committee (A&F)

receive the item as presented to the Committee and recommended staff show where project had risks, saved funds, and highlight collaboration with other partners.

NOTE: M/S/C MEANS MOTION SECONDED AND CARRIED AND, UNLESS OTHERWISE

INDICATED, THE MOTION PASSED UNANIMOUSLY.

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SVRT Program Working Committee Page 2 of 4 March 2, 2015

Nuria I. Fernandez, General Manager, commented on C101 contract changes noting this would be the last change order.

Ms. Gonot indicated staff can do a breakdown of the costs for contracts and provide the information at the next meeting.

On order of Chairperson Liccardo and there being no objection, the Committee received an update on Mission Warren Truck (MWT) Rail Program 5. VTA BART Silicon Valley Berryessa Extension (SVBX) Project and Silicon Valley

Rapid Transit (SVRT) Program Updates/key activities Dennis Ratcliffe, Deputy Director, Silicon Valley Rapid Transit (SVRT) Program, and John Engstrom, Consultant, SVBX Project Director, provided a brief presentation on the following:

a. Schedule & Budget Update

Mr. Ratcliffe reviewed the SVRT Program Cost Summary, SVBX Project Cost Summary, and SVBX Project Integrated Summary Schedule.

b. Property Acquisition Update

Mr. Engstrom reported on the status of the SVBX Project Property Acquisitions.

c. Construction Progress (Activities/Safety/Interfaces)

Mr. Engstrom provided a brief overview of safety achievements and reported on the status of the following: 1) track installation in Fremont; 2) Dixon Landing trench work; 3) Milpitas Station parking garage; 3) Berryessa Station parking garage; 4) Montague Light Rail Station; and 5) Sierra Lundy sewer line relocation.

d. C700 Contract Status (Line, Track Stations, Systems)

Mr. Engstrom reported on the C700 LTSS contract summary and the C700 LTSS change order report.

e. C730 Contract Status (Parking Structures)

Mr. Engstrom reported on the C730 parking structures contract summary.

f. Status of Other Contracts

Mr. Engstrom provided an update on the status of C740 contract for the Milpitas Campus and the Residential Noise Reduction Program (RNIP).

g. Community Outreach Activities

Mr. Engstrom provided a brief report on the notification of stakeholders regarding significant works impacting the community.


The Committee discussed the following: 1) reaching out to the cities and neighborhoods and providing updates to those who are impacted; 2) the need for staff to go back to City Council to provide updates; 3) requested adding a discussion on public safety features at the stations to the Agenda; 4) lighting at the stations and opportunities for the private sector to pay for cost of lighting; 5) costs; and 6) structure of contracts. Ms. Fernandez indicated staff can go back to the cities and share what is happening and what is already planned, but cannot change the contracts at this point.

Vice Chairperson Chavez recommended staff provide the Committee or A&F with an update on current agreements with BART regarding construction, maintenance, and costs to provide better understanding.

Ms. Fernandez requested staff remove the C730 slide from the presentation to prevent any confusion around scope changes.

Member Yeager left the meeting at 11:04 a.m.

Member Esteves recommended staff do a survey to get feedback from the public on the RNIP. He also commented on the setup of the Committee meetings and indicated his desire for more participation and input versus receiving and listening to reports.

Vice Chairperson Chavez recommended the scope of work for the Committee be agendized so a discussion can be held to determine whether or not it should be restructured.

On order of Chairperson Liccardo, and there being no objection, the Committee received the VTA BART Silicon Valley Berryessa Extension (SVBX) Project and Silicon Valley Rapid Transit (SVRT) Program Updates/key activities.

6. VTA BART Silicon Valley Santa Clara Extension (SVSX) Environmental Activities Leyla Hedayat, Project Manager, Transportation Planning, provided a presentation

highlighting: 1) Approved California Environment Quality Act (CEQA) Project; 2) Alternatives to be evaluated; 3) Build Alternative: Phase II extension project; 4) Alum Rock Station; 5) Downtown San Jose Station – West option; 6) Downtown San Jose – East option; 7) Diridon Station; 8) Santa Clara Station; 9) Environmental review steps; 10) Environmental process; 11) Scoping – Environmental kickoff; 12) Summary of scoping comments; and 13) Next steps.

Chairperson Liccardo encouraged staff to think about taking city land and incorporating it within the projects for better development.

The Committee discussed the following: 1) recommended having a conversation about interactivity between stations and creating a terminal or transfer point for intermodal connectivity; and 2) suggested having a conversation with the public regarding the funding gap and how it will be filled to build all four stations.

Ms. Fernandez noted staff would provide the Committee with an update on Measure A funding and the options to fill the gap.

Vice Chairperson Chavez suggested staff consider updating the presentation, noting earlier presentations were done prior to Committee weighing in. She also suggested hosting one of the community working group meetings in the evening to allow more public input and invite the Committee as well.


Public Comment

Roland LeBrun, Interested Citizen, expressed support for BART to Diridon Station for special events and faster trip service.

On Order of Chairperson Liccardo and there being no objection, the Committee received an update on Phase 2 - VTA BART Silicon Valley Santa Clara Extension (SVSX) Environmental Activities.

7. Committee Staff Report There was no Committee Staff Report.

8. Open/Pending Issues There were no Open/Pending Issues.

10. Announcements There were no Announcements.

11. Adjournment On order of Chairperson Liccardo and there being no objection, the meeting was adjourned at 11:37 a.m.

Respectfully submitted, Menominee McCarter, Board Assistant VTA Office of the Board Secretary

May 4, 2015

SVRT Program Working Committee

SVBX Project and Silicon Valley Rapid Transit Program

Updates/Key Activities


Agenda #9

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SVRT Program Cost Summary$Millions ‐ Year of Expenditure

SVRT Program Element EstimateIncurredTo-Date* Status

SVRT Project DevelopmentProject Development Through 2009 209.2 209.2 ClosedProject Development 2010 and Ongoing 62.0 45.8 Ongoing

Project Development Total $ 271.2 $ 255.0 SVRT Corridor Establishment And Maintenance

CEM Program-wide (CEMPW) 2.8 2.8 ClosedUPRR-Performed Activities (UPRR) 57.4 55.6 OngoingNewhall Yard Property (NHY) 42.6 41.5 OngoingMitchell Block Property (MBP) 39.6 36.1 OngoingKato Grade Separation Project (KGS) 52.7 49.9 Substantially CompleteMission Warren truck-Rail (MWT) 156.0 138.4 Under ConstructionLower Berryessa Creek Project (LBC) 82.1 74.0 Substantially CompleteMontague Reconstruction Project (MRP) 16.4 0.6 Design/ROWUpper Penitencia Creek Trail Connector (UPC) 2.4 0.4 Design

Corridor Establishment And Maintenance Total $ 452.0 $ 399.3 BART Silicon Valley Extension

SVBX - Berryessa Extension Project 2,421.3 1,004.5 Under ConstructionSVSX - Future Extension to Santa Clara** 4,304.4 138.9 Under DevelopmentNewhall Maintenance Facility** 388.3 25.9 Under DevelopmentBART Core System Modifications (BCS) 269.2 116.0 Ongoing

BART Silicon Valley Extension Total $ 7,383.2 $ 1,285.3BART Warm Springs Extension

Warm Springs Extension (WSX)*** 8.0 8.0 VTA Funding Commitment

SVRT PROGRAM TOTALS $ 8,114.4 $ 1,947.6* Incurred through March 31, 2015; The totals may differ from SAP totals due to rounding.** Source: Short Range Transportation Plan FY2014‐2023.*** Program Estimates adjusted to reflect assignment of grant funds appropriated between VTA and BART.

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SVBX Project Integrated Summary Schedule

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SVBX Project Cost Summary

Acquisition:Number of properties to be acquired

Private - 72Public - 27

Status of PossessionsPrivate - 63Public - Encroachment Permits as required

Relocations:

As of March 22, 2015

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SVBX Project Property Acquisitions

Description Total Completed Underway

Storage Tenants 870 870 0

Parking Tenants 71 71 0

Flea Market Vendors 41 41 0

Commercial Businesses 59 52 7

SVBX Construction Progress (Cont.)

Stockpiled concrete ties for ballasted track construction, at a location between Mission Blvd. and Warren Ave. in Fremont (4/8/15)7


8Rebar and formwork installation along guideway near Kato Road in Fremont (4/20/15)

2/12/2015

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Dixon Landing Trench walls and wayside facility block-outs, in the City of Milpitas (4/21/15)

10


Equipment installation at Railroad Court Wayside Facility in the City of Milpitas (4/14/15)

2/11/2015

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Floating track slab installation on guideway south of Calaveras in the city of Milpitas (4/27/15)

2/18/2015

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Concourse level rebar and formwork at the Milpitas Station (4/17/15)

13


Structural steel installation at the Milpitas Station (4/24/15)

14


Columns ready for the Pedestrian Overcrossing between the Milpitas Station and the Montague LRT Station (4/17/15)

15


Invert slab pour at the south end of the Montague trench in the city of San Jose (4/16/15)

2/9/2015

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Wall forms and access door in the Hostetter trench in the city of San Jose (4/20/15)

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Excavation of the Sierra/Lundy trench in the city of San Jose (4/16/15)

2/9/2015

18


Preparations for a deck pour on the BAS north of the Berryessa Station (4/17/15)

2/9/2015

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Architectural steel installed at the Berryessa Station (4/17/15)

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AC House installation at the wayside facility beneath Berryessa Station (4/16/15)

2/9/2015

21


MSE wall panels installed on the BAS ramp in the city of San Jose (4/28/15)

2/9/2015

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Milpitas Station Parking Garage

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Berryessa Station Parking Garage

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C700 LTSS Contract Summary

Original Contract Value $772,227,000Executed Change Orders to Date, ValueScope Transfer

Changes due to transfer of scope from other SVBX contracts (Budget Neutral) $12,001,990

Changed Conditions

Regulatory, changed site conditions, City/Third Party related changes, Exercise of Options

$10,289,704

Total Changes to C700 $22,291,694Current Contract Value $794,518,694

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C700 LTSS Change Order ReportRecent Significant* Change Orders (Since Last PWC Mtg.)

Scope Transfer

None

Changed Conditions

CO 117: Project Office Facilities $200,927

CO 104: 3rd Rail Coverboard Bracket Specifications $875,000

*Over $150,000

Significant Pending or Future Change OrdersFloating Track Slab $1.5M BART Maintenance Bridge $1.0M

S20/S23 Interface Software Design $175k

Directive Letters: 142 Issued 58 ResolvedRFCs: 115 Issued 62 Resolved

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Status of Other Contracts• C730 Parking Structures at Milpitas and Berryessa Stations

• Contract Value: $86,851,623• Design underway – façade options selected

• C740 Milpitas Station Campus and Roadway• Contract Value: $5,357,787• Notice to Proceed sent March 15, 2015• Contractor mobilization underway

• C742 Berryessa Station Campus and Roadway• Bids due May 20, 2015• Contract award planned for September 2015

• C671 VTA Communications Backbone Network• 95% Design underway• Bid advertisement in August 2015

• C640 Montague Expressway and South Milpitas Boulevard Improvements• Bid advertisement in June 2015• Contract award planned for November 2015

• C741 Milpitas Station Campus Area Landscaping• Final Design underway• Target bid advertisement in 4th quarter of 2015

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Status of Other Contracts (Cont.)

C750 (Group 1)

C751 (Group 2)

C752(Group 3)

C753(Group 4)

C754(Group 5)

Total

Number of Units 48 64 55 80 11 258

Notice of Award Date 6/10/13 9/16/13 12/16/13 3/10/14 TBD ‐

Verification of Measurements Completed 48 64 55 80 0 247

Construction in Progress NA NA NA 0 0 0

Construction Completion 48 64 55 80 0 247

Construction Percent Completed 100% 100% 100% 100% 0% 96%

Residential Noise Insulation Program

Significant Outreach Support Activities• Capitol Avenue, Trade Zone Boulevard and

Sierra/Lundy sheet piling activities• Sierra/Lundy 9-month intersection closure• Montague Light Rail Station 5-month closure • Berryessa BART Station architecture video

Construction Notices• Montague Light Rail Station closure• Mission Boulevard nighttime closure• Berryessa Parking Garage site prep• SCVWD Berryessa Creek Flood Wall start• Mabury Road night closures • Sierra/Lundy Intersection extended work

hours

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Community Outreach Activities

Project Tours• New VTA Board Members, March 23, 2015• Joint Rail Conference (ASCE, IEE, ASME), March 24, 2015• US Senate Staff (representing banking, commerce and environmental/public works committees), April 9, 2015• Notre Dame High School Engineering Class, April 28, 2015• CPUC Staff, May 5, 2015• American Association of Cost Engineers, June 12, 2015

Phase II VTA BART Silicon Valley Santa Clara Extension (SVSX)

Environmental Activities


Agenda #10

Environmental Process

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State (CEQA) and federal (NEPA) Environmental Process Timeline

Environmental Activities• Scoping Period ended on March 2, 2015 (92 comments were

received)

• Scoping Report will document and consolidate comments received on the project scope, alternatives to be considered, and environmental issues to be addressed

• Consideration of comments received• Topics/concepts that have already been analyzed • Topics/concepts that are not feasible• New topics/concepts that are feasible and warrant analysis

• Currently conducting technical analysis for development of draft document.

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Community Working Groups

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Alum Rock Station Represented Organizations:

• CommUniverCity• Cristo Rey San José Jesuit High School• Five Wounds/Brookwood Terrace Neighborhood Action Coalition• Five Wounds Church• Friends of Five Wounds Trail• James Lick High School• Julian St. James Neighborhood Association• McKinley/Bonita Neighborhood Association• Portuguese Organization for Social Services and Opportunities• Ride East Side San Jose (Ride ESSJ)• Roosevelt Park Neighborhood Association• Somos Mayfair• Story Road Business Association• Working Partnerships USA

33


Downtown/Diridon Stations Represented Organizations

• Campus Community Association (Naglee Park)• Diridon Good Neighbor Committee • Friends of Caltrain• Saint James Park Association• San Jose Chamber of Commerce• San Jose Downtown Association• San Jose State University• Sharks Sports & Entertainment• Shasta/Hanchett Park Neighborhood Association• SPUR• Working Partnerships USA

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Santa Clara Station Represented Organizations

• Bellarmine College Preparatory• Newhall Neighborhood Association• Old Quad Residents’ Association• San Francisco Forty Niners• San Jose Earthquakes• Santa Clara Chamber of Commerce• Santa Clara Police Department• Santa Clara University• South Bay Historic Railroad Society• Transform

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Financial Activities

• Ernst and Young to provide financial advisory services for the Phase II Extension

• Evaluation of alternatives and strategies to fund the project

• Preliminary findings anticipated in August 2015

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Next Steps

• Continued development of environmental update with circulation of draft document in early 2016

• CWG meetings scheduled for May, June, Aug and Oct 2015

• Financial Advisory Services analysis preliminary findings August 2015

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End

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