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Membership Update

The Value of Integration with Gordian

Today’s Presenters

Mark Schiff

President

Sightlines

Scott Smith

VP, General Manager,

Enterprise Solutions

Gordian

Logistics

Membership Update

Gordian Capabilities

Introduction to Job Order Contracting

Conclusion / Q&A

Agenda

Feel Free to Start a Dialogue with Our PresentersEnter questions in the box at any time; questions will be answered at the end of the presentation

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remaining questions will be answered after the presentation via follow-up emails.

Membership Update

Recent new members include:

Membership Database Continues to GrowROPA+ membership continues to grow beyond 350 institutions

New Suite of Sustainability Solutions

Benchmarking & Analysis

Reporting

Planning

• Nearly 30 years in the management of not for profit facilities organizations

• Most recently AVP, Facilities, at Wellesley College in Massachusetts

• Other experience: Franklin and Marshall College; the National Cathedral and its associated private schools; the New York State Office of Mental Health; and Norwich University.

• Direct experience in Operations, Utility Plant Operation, Facilities Planning, Landscape and Campus Master Planning, Design and Construction, Sustainability, and Environmental Health and Safety.

• Related experiences in academic planning, institutional stewardship and finance

• Lives outside of Boston. Wife and two teenage boys. Plays and helps coach Ultimate Frisbee.

• Looking forward to this job making it possible for him to visit the 9 states he’s never seen.

Welcome Pete ZurawNew Vice President, Market Strategy & Development

Pete Zuraw

Vice President, Market

Strategy & Development

Easier than Ever to Procure ServicesPartnerships with NJPA and E&I

Now a Part of Gordian

What Gordian Offers

PROCUREMENT ESTIMATING

FACILITIES INTELLIGENCE DATA

Our procurement solutions enable owners to control and expedite repair, renovation, alteration and straightforward new construction projects.

RSMeans data from Gordian has been the industry source for reliable and up-to-date information on materials, labor and equipment estimating data for over 70 years.

Sightlines, a Gordian company, uses an innovative model to benchmark performance, helping facility owners across the U.S. optimize facilities and financial performance.

Our construction cost data is continually improved and updated from the largest database of its kind in existence. This data can be customized to fit individual program needs and tailored to include specific tasks and materials.

PLANNING DESIGN PROCUREMENT OPERATIONSCONSTRUCTION

Who is RSMeans?The industry standard in estimating data

• Established in 1942, located in Rockland, MA

• More than 40,000 customers

• Over 80,000 unit costs updated annually

• Gathered from 757 local markets

• Invest over 22,000 hours in cost data research

each year

• Hundreds of thousands of specialized unit

costs that include labor, materials, equipment

and crew productivity formulate highly unique

intellectual property

Enhancements to Building Portfolio Solutions

More specific pricing models through

RSMeans cost data

Component level lifecycle models

to complete the look forward

The addition of technical

engineering resources as needed

• Number and scope of campus projects

• Traditional competitive bidding can be time-consuming and costly

• Projects are often concentrated to specific times of year

• Project Management

• Access to Contractors

• Qualified

• Higher Ed Experience

Higher Ed Challenges

What is Job Order Contracting?

GORDIAN

Scott Smith

VP- General Manager, Enterprise Solutions

Job Order Contracting

Job Order Contracting

Definition

A unique, indefinite delivery, indefinite quantity procurement process that helps facility and infrastructure owners complete a large number of renovation, alteration and straightforward new construction projects with a single, competitively-bid contract.

Job Order Contracting

Construction Task Catalog®

Gordian’s integrated delivery

• Data• Construction Task Catalog®• Technical Specifications

• Software• eGordian® SaaS application

• Expertise• 26+ years of experience implementing Job Order Contracting• Programs support over $1.5B in construction spend annually

Job Order ContractingArizona State University finds Job Order Contracting

Benefits of Job Order Contracting

• Time Savings

• Transparency and Governance

• Increased Supplier Participation

• Cost Savings

Time Savings

• On over $1B of JOC construction surveyed, owners reported task elimination reduced procurement time by 40% to 50% versus traditional procurement methods.

• Project efficiency examples:• Independent audit of Los Angeles Unified School District’s Job Order

Contracting program revealed an average procurement time savings of 190 days

• A cooling tower replacement project at SUNY Binghampton was completed 108 days sooner with Job Order Contracting, in comparison to traditional methods

Transparency and Governance

• Owners rate transparency of Job Order Contracting nearly 2X that of Design-Bid-Build and Design-Build

• Improved transparency

JOC DBB DB

Overall Satisfaction rating (1-5) 4.1 2.3 2.0

Quality of Construction (1-5) 4.1 2.5 2.3

Quality of Design Services (1-5) 3.6 3.8 2.3

Quality of Design Drawings (1-5) 3.6 4.1 2.3

Level of Transparency (1-5) 4.2 2.3 2.2

Level of Flexibility (1-5) 4.3 2.0 2.0

Allows the achievement of organizational goals (1-5) 4.3 2.5 2.4

Average Rating (1-5) 4.0 2.8 2.2

Source: ASU’s Performance Based Studies Research Group

Increased Supplier Participation

• Supplier diversity programs report increases in participation by 40-85%

• Improved supplier participation examples:• City of Chicago

• Accomplished over $625 million in construction• Over 45% M/WBE participation, exceeding their goal of 32%

• Los Angeles County• Accomplished over $645 million in construction• Over 37% M/WBE participation, exceeding their goal of 20%

Cost SavingsBenefit Definition Range of responses

Design CostCTC's specs and project scoping service reduce design costs

Responses ranged from 70% to 80% savings

Procurement Cost The JOC process reduces procurement costsResponses ranged from 40% to 50% savings

Direct Construction Cost

Gordian's proposal review service reduces direct construction costs

Responses ranged from 3% to 35% savings

Post Award Cost CTC eliminates overcharging on change ordersResponses ranged from 10% to 20% savings

Backlog Reduction (Avoided

Inflation Cost)

JOC faster process reduces the impact of inflation on projects in backlog

Responses ranged from 1.7% to 5% savings

Source: Holden Advisors

California State University

• Background: Since 1999, CSU has utilized Gordian’s Job Order Contracting solutions to expedite the construction procurement process across 23 campuses

• Scope of Work: Over $300M in completed work; projects include:• Science lab remodel• Roof replacements• Sidewalk ADA updates• Athletic fields improvements

• Benefits and Results: • All campuses can utilize competitively-awarded Job Order Contracting contracts without the overhead of

establishing a campus-specific program• “Time is money” – quick procurement process for all projects, especially when schedules are extremely

tight• Enables easy holiday, academic and summer break project scheduling • With Job Order Contracting, complicated and schedule-challenged projects are delivered on time and

within budget

Stanford University

• Background: Stanford’s Residential and Dining Enterprises (RD&E) utilizes Gordian’s Job Order Contracting solutions to expedite and simplify maintenance, improvement and facility renewal procurement processes across campus

• Scope of Work: Completed work ranges from $9M - $20M per year; projects includes:• Dining hall carpet replacement• Rowhouse residence renovations • Boiler and furnace replacements• Lighting and door retrofits

• Benefits and Results: • Short staffed in Procurement and needed to limit or eliminate the amount of small unit price contracts

• Used to execute 300-400 mini contract agreements per year now they have just one contract, saving valuable time

• Complete transparency into how contracts are executed• Provides cost control in the bidding and change order process

• The CTC can be utilized to develop proposals for unique, custom projects with very minimal non-prepriceditems

• Job Order Contracting provides the best value when compared to traditional lump sum format bids

Georgetown University

• Background: Since 2015, Georgetown University uses Job Order Contracting as a method to procure construction services for small to medium size maintenance, repair and renovation projects for many different departments across campus

• Scope of Work: Georgetown has completed over $6M in construction in 14 months and has approximately another $3M in construction or pipeline; Projects include:

• Electrical substation upgrade• Residential HVAC and water heater replacement• Emergency Repairs for roof leaks, interior water leaks and site utility repairs• Science lab renovations

• Benefits and Results: • Performing contractors can immediately respond to emergency projects without having to wait for a PO• Collaboration at the project initiation stage so requests and goals are clearly understood, and the

contractor assists in development of scope, construction schedule and costs• The university is able to respond to project requests much sooner than traditional contacting methods

Texas Tech University

• Background: Since 2012, Gordian has provided Texas Tech with ongoing support training and procurement services. By eliminating the traditional DBB process, Gordian’s Job Order Contracting services help minimize time spent in the procurement phase, leading to cost savings and projects starting much sooner.

• Scope of Work: Most projects are under $2M and occur during summer and holiday breaks; projects include:• Residence hall updates and renovations

• Fire safety updates• Restroom renovation• Window replacement

• Student Union building updates and renovation• Ballroom and restroom renovation• Theater flooring replacement

• Built a new Quiznos restaurant in Burkhart Center for Autism Education and Research

• Benefits and Results: • Gordian provides audit worthy proposals, meet their deadlines & budgets, works closely with their project

managers and helps complete the procurement process within the allotted time• Able to complete a diverse and large number of projects within a single competitively-bid contract • By completing projects on time during summer months, they’re able to get the most out of allotted funding

University of Illinois

• Background: At both the University of Illinois at Urbana-Champaign (UIUC) and University of Illinois at Chicago (UIC), Job Order Contracting is utilized to complete facility renovations and alterations while allowing the schools to engage general contractors without bidding via multi-prime, as mandated by the State of Illinois.

• Scope of Work: Almost any type of project imaginable has been completed, but projects include:• Classroom, auditorium and laboratory renovations• Restoration projects• Emergency work • Civil/site/road work

• Benefits and Results: • Able to utilize more than one contractor for each construction project• Dozens of end users reply on the performance and speed of the awarded contractors• Awarded contractors supplement in-house trade staff for emergency work• End users’ urgent requests have time sensitive responses that can only be performed through Job Order

Contracting

State University of New York

• Background: Since 2005, The State University Construction Fund uses Job Order Contracting as a method to procure construction services typically for small to medium sized critical maintenance, repair and minor new construction projects

• Scope of Work: Job Order Contracting is utilized on 80% of the eligible campuses; projects include:• Cooling tower replacement• Lab renovations• Sidewalk additions and modifications • Electrical systems repair

• Benefits and Results: • A valuable tool to complete remaining work items on projects that have defaulted or that have issues with final

completion• Able to respond and scope a project, have the project priced and authorize a contractor to begin construction in

a shorter time frame than via traditional contracting methods• 15 day average cycle time for a Job Order Contracting project from Project Initiation to Job Authorization vs. 95 day

average cycle time for a traditional construction project from Project Initiation to contract execution

• Cost savings from reduced design, procurement and construction costs, lower overhead costs and reduced post-award claims

Job Order Contracting Clients

• Athens Technical College• California State University System • California University of Pennsylvania• City Colleges of Chicago• Columbia University• Eastern New Mexico University• Georgetown University• Indiana University• James Madison University• Johnson County Community College• Mansfield University• New Mexico State University• Northern New Mexico College• Pennsylvania State University• Salt Lake Community College

• South Georgia State College• Stanford University• State University of New York• Texas Tech University• University of California System• University of Illinois at Chicago • University of Illinois at Urbana-Champaign• University of Maryland• University of New Mexico• University of North Carolina at Charlotte• University of North Texas• University of Vermont• Weber State University …plus many more!

THANKYOUQuestions?