Sida-AmharaSida-Amhara Rural DevelopmentRural Development Program(SARDP)Program(SARDP)

A Rural Development Partner to A Rural Development Partner to improve the lives of the grassroot improve the lives of the grassroot community sustainably.community sustainably.

SARDPSARDP

Key Objectives of SARDP:Key Objectives of SARDP:To strengthen decentralized development planning, implementation, management & use of To strengthen decentralized development planning, implementation, management & use of

the required services.the required services.To bring about sustainable increase in agricultural productivity & production, conservation To bring about sustainable increase in agricultural productivity & production, conservation

and sustainable use of natural resources.and sustainable use of natural resources.To diversify the economy and increase income of the households through off-farm income To diversify the economy and increase income of the households through off-farm income

generating activities with credit access.generating activities with credit access.To improve rural roads which enhance input supply, marketing of products and social To improve rural roads which enhance input supply, marketing of products and social

services.services.To improve good governance.To improve good governance.

Strategies of SARDP:Strategies of SARDP:

Involving concerned stakeholders at each Involving concerned stakeholders at each stage of the project cycle.stage of the project cycle.

Creating the required linkage among Creating the required linkage among stakeholders.stakeholders.

Provision of training for program Provision of training for program beneficiaries at each level. beneficiaries at each level.

Key lessons learnt during the PPME Key lessons learnt during the PPME trainingtraining

M&E plan formulation based on the program documentM&E plan formulation based on the program document Participatory M&E system establishmentParticipatory M&E system establishment Facilitation for participatory learningFacilitation for participatory learning The data journey (objective hierarchy to decision for The data journey (objective hierarchy to decision for

change)change) Creating learning environment through realizing Creating learning environment through realizing

participationparticipation Conflict managementConflict management PLA as management tool for developmentPLA as management tool for development Individual and organizational learningIndividual and organizational learning The importance of Data baseThe importance of Data base Change managementChange management

Objectives: Objectives: What would you like to change?What would you like to change?

To improve the M&E system of SARDPTo improve the M&E system of SARDP To facilitate PPME training in order to To facilitate PPME training in order to

institutionalize among the implementing institutionalize among the implementing agencies.agencies.

To create data base system.To create data base system.

why?why? To contribute for the program success.To contribute for the program success.

Stakeholders:Stakeholders:

Who will be involved and bring about these Who will be involved and bring about these changes? changes?

Program coordination Unit (PCU)Program coordination Unit (PCU) Sector officesSector offices Technical assistantsTechnical assistants CommunitiesCommunities DonorDonor

The role of stakeholders:The role of stakeholders:

Program coordination Unit- Program coordination Unit- Involve, facilitate & Involve, facilitate & coordinate the planned activities.coordinate the planned activities.

Technical assistants Technical assistants - provide technical backups.- provide technical backups. Sector officesSector offices – Involve in PM&E training, – Involve in PM&E training,

designing their PM&E system, implementation and designing their PM&E system, implementation and M&E of the plan. Provision of required information.M&E of the plan. Provision of required information.

Communities - Communities - involve in the provision of involve in the provision of information.information.

Donor: Feedback.Donor: Feedback.

How do you intend to get the other How do you intend to get the other stakeholders involved in creating stakeholders involved in creating

these changes?these changes?

Through continuous discussion and training Through continuous discussion and training on the PM&E system at each level.on the PM&E system at each level.

Constraints: Constraints: What problems do you expect when What problems do you expect when trying to bring about these changes?trying to bring about these changes? Resistance from some implementing Resistance from some implementing

institutions due to:institutions due to:– Less attention toLess attention to M&E. M&E.– Lack of skilled manpower and low institutional Lack of skilled manpower and low institutional

Capacity Capacity – Financial limitationFinancial limitation

Measures to be taken:Measures to be taken:

Through arranging discussion forums at Through arranging discussion forums at each leveleach level

Introducing incentives (Training)Introducing incentives (Training) To use PM&E system exercise as To use PM&E system exercise as

precondition to approve the fund request.precondition to approve the fund request. Institutional supportInstitutional support

Alliances for the changeAlliances for the change

Support from the program Director.Support from the program Director. Support from the donor (SIDA).Support from the donor (SIDA). The valuable input(skill) on PM&E from IAC.The valuable input(skill) on PM&E from IAC.

M&E: monitoring and evaluation of M&E: monitoring and evaluation of the PM&E plan?the PM&E plan?

How : Based on the planned activities and How : Based on the planned activities and set objectives.set objectives.

Who will be involved:Who will be involved: Program coordination Unit (PCU)Program coordination Unit (PCU) Sector officesSector offices Technical assistantsTechnical assistants CommunitiesCommunities DonorDonor

What are your key evaluation What are your key evaluation questions and indicators?questions and indicators?

key evaluation questions:key evaluation questions: How is the improvement and continuity of How is the improvement and continuity of

the system?the system? How many institutions establish & practice How many institutions establish & practice

the M&E system?the M&E system? How many staff trained on MIS?How many staff trained on MIS?

Indicators:Indicators:

Frequency of revision based on facts Frequency of revision based on facts /realities./realities.

No of institutions which establish and No of institutions which establish and practice the system.practice the system.

No of staff trained on MIS.No of staff trained on MIS.

Resources: Resources needed to Resources: Resources needed to implement the planimplement the plan

Finance Finance MaterialMaterial TimeTime Skilled manpowerSkilled manpower

Time schedule of activitiesTime schedule of activitiesNo Description of Activites

Time schedule

Responsibility Budget RemarkApril-June July-Sept Oct-Dec

1

PM&E system improvement                        

1.1 Debriefing of PM&E training x                  PCU    

1.2 Preparation of training materials   x                PCU    

1.3 PME training for the staff     x              PCU    

1.4 Improving the existing PME system       x x x        PCU, IMp.InstiTAs,donor,Com.    

2

Institutionalizing PME for implementers                        

2.1 Discussion with beneficiary institutions       x            PCU, IMp.Insti    

2.2 selection of trainees       x           IMP. Insti     

2.3 PME training for beneficiary institutions         x          PCU, ARARI    

3

Data base system establishment                        

3.1 Recruiting consultant         x          PCU    

3.2 Staff training on MIS           x        Consultant    

3.3 Data gathering and analysis           x x x   PCU, Imp..Insti,Com.    

4. M&E of the plan x x x x x x x x xAll Conserned stakeholders    

Thank you!Thank you!