show me the money grants training 11-10-15
TRANSCRIPT
Show Me the MoneyGrant Funding at Riverland Community College
What is a grant?
A grant is…. A grant is not…
What is a grant?
A grant is…. A grant is not…
Money with strings attached Free money
What is a grant?
A grant is…. A grant is not…
Money with strings attached Free money
Connected to a specific need Available for anything
What is a grant?
A grant is…. A grant is not…
Money with strings attached Free money
Connected to a specific need Available for anything
Awarded to best proposal Awarded to all requestors
What is a grant?
A grant is…. A grant is not…
Money with strings attached Free money
Connected to a specific need Available for anything
Awarded to best proposal Awarded to all requestors
A bridge to build capacity A bail out, a solution for a deficit
What is a grant?
A grant is…. A grant is not…
Money with strings attached Free money
Connected to a specific need Available for anything
Awarded to best proposal Awarded to all requestors
A bridge to build capacity A bail out, a solution for a deficit
Given for a fixed time period Permanent
What is a grant?
A grant is…. A grant is not…
Money with strings attached Free money
Connected to a specific need Available for anything
Awarded to best proposal Awarded to all requestors
A bridge to build capacity A bail out, a solution for a deficit
Given for a fixed time period Permanent
A donation or gift
Build capacitynew program or certificate first few years of staffingtrain staff or instructors
Purchase assetshardware/softwareequipmentcurriculum
Improve outcomesincrease enrollmentincrease retentionincrease job placement
Build relationshipsinteract with stakeholders like employers, industry, etc.
What Grants Can Provide
The DOG
Director Of GrantsLaura HelleInstitutional Advancement / Riverland Foundation
The DOG’s Role
Catalyze New Grant Activity Train faculty and staff in the grants process Identify grant opportunities Match institutional needs to grant opportunities Lead the process of grant opportunity evaluation and creating applications Build relationships with funders
Net Result: More Best-in-Class applications = Best-in-Class institution
EVALUATE
FIND Content experts
Bus office / HR
Shared Process
Leads Process
Designate Project Manager; define activities; Create preliminary budget
Gather opportunities informationCreate and prioritize wish lists
APPLY
Narrative; budget detail; document needDesign outcomes / measures
Leads Process
Bus office HR / IR
INTERNAL REVIEW Leads Process
EXECUTEProject Manager finalizes contract, sets up dataImplements and documents all elements
Leads Process
ARCHIVE Leads Process
Internal decision point
External decision point
Bus office HR / IR
Catalyze New Grant Activity
Step 1: Find OpportunitiesFIND Leads Process
Look (& Listen) Professional news Mainstream media Ask colleagues/peers at other institutions Online resources
Know Your Needs What would you do with more $$$? Think about ‘the next big thing’ What investments bring high returns? What would last for many years? What would ‘move the needle’? What are highest priorities?
Step 1: Find OpportunitiesFIND Leads Process
Look (& Listen) Professional news Mainstream media Ask colleagues/peers at other institutions Online resources
Know Your Needs What would you do with more $$$? Think about ‘the next big thing’ What investments bring high returns? What would last for many years? What would ‘move the needle’? What are highest priorities?
To do list:Sign up for one email notification
on grants – coordinate with department
Forward what you find to DOGTalk to your dean/supervisor
about department priority setting
Step 1: Find OpportunitiesFIND Leads Process
Look (& Listen) Professional news Mainstream media Ask colleagues/peers at other institutions Online resources
Know Your Needs What would you do with more $$$? Think about ‘the next big thing’ What investments bring high returns? What would last for many years? What would ‘move the needle’? What are highest priorities?
To do list:Sign up for one email notification
on grants – coordinate with department
Forward what you find to DOGTalk to your dean/supervisor
about department priority setting
You won’t get everything you
identify as a need…
But you won’t get anything you
don’t identify!
When an Opportunity Meets a Need
We are all matchmakers:• DOG• Department• Faculty• Staff• Administrator
Anyone can put together a grant opportunity with a need and ask for an
evaluation
EVALUATE
Bus office / HR
Brief meeting with DOG to go over process Designate a Project Manager Develop project as needed for budget Supervisor/Dean approval Develop a preliminary budget
If hiring staff, need HR sign-off All budgets need Bus Office sign-off
Engage partners (if applicable) Complete form & return to DOG
Mission/Vision? Benefit to Riverland? Application will be competitive? Time for a best-in-class application?
Cabinet-level approval
Develop application timeline
Internal decision point – Apply or not?
Shared Process
EVALUATE
Bus office / HR
Brief meeting with DOG to go over process Designate a Project Manager Develop project as needed for budget Supervisor/Dean approval Develop a preliminary budget
If hiring staff, need HR sign-off All budgets need Bus Office sign-off
Engage partners (if applicable) Complete form & return to DOG
Mission/Vision? Benefit to Riverland? Application will be competitive? Time for a best-in-class application?
Cabinet-level approval
Develop application timeline
Internal decision point – Apply or not?
Shared Process
Internal reality checkBegin the planning process for grant
execution earlyTakes into account institution needs
AND department needsEnsures applications are Best-in-ClassCan be completed in 48 hours if
accelerated timeline is needed
Step 1: Find OpportunitiesCreate Application• Project/program narrative• Boilerplate: history, mission, goals• Data showing need• Design outcomes • Reporting data plan• Budget detail• Indirect costs• Finalize partner roles and resp• Letters of support
Internal Review• Proofread• Inconsistencies• Practice scoring• Check for conflict of interest
IR
IR
Bus office
Bus office
Apply and wait for decision
APPLY Leads Process
Step 1: Find OpportunitiesCreate Application• Project/program narrative• Boilerplate: history, mission, goals• Data showing need• Design outcomes • Reporting data plan• Budget detail• Indirect costs• Finalize partner roles and resp• Letters of support
Internal Review• Proofread• Inconsistencies• Practice scoring• Check for conflict of interest
IR
IR
Bus office
Bus office
Apply and wait for decision
APPLY Leads Process
Use SharePointTask listsDeadlines MeetingsPost complete sectionsShare data
Step 1: Find OpportunitiesCreate Application• Project/program narrative• Boilerplate: history, mission, goals• Data showing need• Design outcomes • Reporting data plan• Budget detail• Indirect costs• Finalize partner roles and resp• Letters of support
Internal Review• Proofread• Inconsistencies• Practice scoring• Check for conflict of interest
IR
IR
Bus office
Bus office
Apply and wait for decision
APPLY Leads Process
Use SharePointTask listsDeadlines MeetingsPost complete sectionsShare data
So who actually WRITES it? Each section is designated to:
DOG Department
Grant Manager Others as appropriate
Decision Dayif yes if no
Decision Dayif yes if no
Either way, I recommend cake!
Step 1: Find OpportunitiesEXECUTE
HR
Bus office
Grant Activity• Finalize grant contract• Legal review (private funders)• Announcement of award• Thank grantors• Hire staff• Purchase equipment• Contract services - agencies/individuals• Begin data collection• Create reporting calendar
IR
Bus office
Communications
Leads Process
ARCHIVE Leads Process
• Archive application• Track supporting data• Archive responses• Archive periodic reports• Post-grant evaluation process
Review: What Grants Can DoBuild capacity
new program or certificate first few years of staffingtrain staff or instructors
Purchase assetshardware/softwareequipmentcurriculum
Improve outcomesincrease enrollmentincrease retentionincrease job placement
Build relationshipsinteract with stakeholders like employers, industry, etc.
Starting point Self
sustaining
Review: What Grants Can’t Do
Cover any cost
Bail out a program
Solve a deficit
Permanently fund a program
Review: What YOU Need to DO
Sign up for one email notification on grants – coordinate with department
Forward what you find to DOG
Talk to your dean/supervisor about department priorities
