SHORT‐TERM CASUAL 

EMPLOYMENT PROCESS 

Revised January 9, 2018 

 

CASUAL EMPLOYMENT PROCESS CHECKLIST  

 

IF YOU HAVE NOT BEEN EMPLOYED BY COLUMBIA BEFORE… 

 

1) COMPLETE THE 2‐STEP EMPLOYMENT VERIFICATION PROCESS  

 

STEP 1 ‐‐‐ If you are an US Citizen, Permanent Resident or International Student with a Social Security number, complete Section 1 of the I‐9 form by logging into http://www.newi9.com.  *Please Note: you still have to physically go to 210 Kent Hall as explained in STEP 2.  NOTE:  If you are an International students without a Social Security number, you must go directly to 210 Kent Hall to complete the entire process.  Then you should come to Computer Science to obtain instructions and SSN Verification Form to apply for a Social Security number. 

 

STEP 2 ‐‐‐ Go to the I‐9 Processing Center at 210 Kent Hall and provide employment verification documentation [see list of acceptable I‐9 documents attached].  The employment verification process should be completed within 3 business days or prior to the beginning of the semester, whichever is later. [The sign off date by the authorized representative determines the actual start date].

 NOTE: All International Students must take their I‐20, I‐94, VISA and PASSPORT with them to 210 Kent. 

  

2) COMPLETE THIS ENTIRE EMPLOYMENT PACKET   

 

Included in this packet is an overview for International Students from the ISSO office. 

 

 

3) RETURN THE FOLLOWING ITEMS TO COMPUTER SCIENCE REPRESENTATIVE TO BE PLACED ON 

PAYROLL  

 

1. COMPLETED EMPLOYMENT PACKET 

a. Make sure to use the address you entered on your I‐9 on your W4 and IT‐2104  

 

2. COMPLETED AND SIGNED I‐9 received from the I‐9 Processing Center, 210 Kent 

 

3. ORIGINAL RECEIPT from the Social Security Office [if applicable] NOTE: Do not wait for your Social Security 

card, bring original receipt. 

 

4. International Students must also bring their I‐20, I‐94, VISA and PASSPORT when submitting 

documentation. 

   

   

IF YOU HAVE BEEN EMPLOYED AT ANOTHER ON‐CAMPUS JOB IN THE LAST SIX MONTHS…

1) GO TO DEPARTMENT WHERE YOU LAST WORKED & REQUEST A “SIGNED” PERSONNEL ACTION FORM (PAF)

2) RETURN THE FOLLOWING ITEMS TO COMPUTER SCIENCE REPRESENTATIVE TO BE PLACED ON

PAYROLL

1. A “Signed” Personnel Action Form (PAF) – to be obtained from last place of employment on campus

2. Completed 195 Pay Rate Form [Enclosed – page 15]

3. Completed Casual Employment Form [Enclosed – page 16]

Please note: If you are an International student and your I‐20 hasn’t expired; or will not expire before the end of the semester you are all set. However, if your I‐20 has expired or will expire before the end of the semester take updated documentation to the I‐9 Processing Center in Kent Hall to update your I‐9.

Please bring a copy of the updated I‐9 and back up documentation to me along with the above documentation.

Revised January 9, 2018

LISTS OF ACCEPTABLE DOCUMENTS

Illustrations of many of these documents appear in Part 8 of the Handbook for Employers (M-274).

For persons under age 18 who are unable to present a document

listed above:

LIST A LIST B LIST C

2. Permanent Resident Card or Alien Registration Receipt Card (Form I-551)

8. Employment authorization document issued by the Department of Homeland Security

1. Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address

1. A Social Security Account Number card, unless the card includes one of the following restrictions:

9. Driver's license issued by a Canadian government authority

1. U.S. Passport or U.S. Passport Card

2. Certification of Birth Abroad issued by the Department of State (Form FS-545)

3. Foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa

4. Employment Authorization Document that contains a photograph (Form I-766)

3. Certification of Report of Birth issued by the Department of State (Form DS-1350)

3. School ID card with a photograph5. For a nonimmigrant alien authorizedto work for a specific employer because of his or her status:

6. Military dependent's ID card4. Original or certified copy of birth certificate issued by a State, county, municipal authority, or territory of the United States bearing an official seal

7. U.S. Coast Guard Merchant Mariner Card

5. Native American tribal document8. Native American tribal document

7. Identification Card for Use of Resident Citizen in the United States (Form I-179)

10. School record or report card11. Clinic, doctor, or hospital record12. Day-care or nursery school record

2. ID card issued by federal, state or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address

4. Voter's registration card5. U.S. Military card or draft record

Documents that Establish Both Identity and

Employment AuthorizationDocuments that Establish

IdentityDocuments that EstablishEmployment Authorization

OR AND

All documents must be UNEXPIRED

6. Passport from the Federated States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) with Form I-94 or Form I-94A indicating nonimmigrant admission under the Compact of Free Association Between the United States and the FSM or RMI

6. U.S. Citizen ID Card (Form I-197)

b. Form I-94 or Form I-94A that hasthe following:(1) The same name as the passport;

and(2) An endorsement of the alien's

nonimmigrant status as long as that period of endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form.

a. Foreign passport; and

(2) VALID FOR WORK ONLY WITH INS AUTHORIZATION

(3) VALID FOR WORK ONLY WITH DHS AUTHORIZATION

(1) NOT VALID FOR EMPLOYMENT

Refer to Section 2 of the instructions, titled "Employer or Authorized Representative Review and Verification," for more information about acceptable receipts.

Employees may present one selection from List Aor a combination of one selection from List B and one selection from List C.

Notice and Acknowledgement of Pay Rate and Payday Under Section 195.1 of the New York State Labor Law

Notice for Hourly Rate Employees

1. Employer Information Name: Doing Business As (DBA) Name(s): FEIN (optional): Physical Address: Mailing Address: Phone:

2. Notice given: At hiring Before a change in pay rate(s), allowances claimed or payday

LS 54 (02/15)

3. Employee’s rate of pay:

$ per hour 4. Allowances taken:

None Tips per hour Meals per meal Lodging Other

5. Regular payday: 6. Pay is:

Weekly Bi-weekly Other

7. Overtime Pay Rate:

$ per hour (This must be at least 1½ times the worker’s regular rate with few exceptions.)

8. Employee Acknowledgement: On this day I have been notified of my pay rate, overtime rate (if eligible), allowances, and designated pay day on the date given below. I told my employer what my primary language is.

Check one: I have been given this pay notice in English

because it is my primary language. My primary language is . I

have been given this pay notice in English only, because the Department of Labor does not yet offer a pay notice form in my primary language.

Print Employee Name

Employee Signature Date Preparer’s Name and Title The employee must receive a signed copy of this form. The employer must keep the original for 6 years.

Columbia University

FEIN: 13‐5598093 Name:_________________________________________

Address: 615 West 131 St., New York, NY Address: _______________________________  Apt.___

Zip: 10027 Phone: (212) 851‐7008 City: ___________________________      State:________

Preparer's Name_____________________ Zip: ______________  Phone: ______________________

Preparer's Title______________________

FOR COLUMBIA UNIVERSITY MEDICAL CENTER ONLY

___Blood borne pathogens ___Chemicals    ___ Participate in physician billing

___Formaldehyde/Xylene ___Laboratory animals    ___ Interact with patients and/or research subjects

___Radioactive materials ___Class 3b or 4a lasers    ___ Be required to use a respirator

___Infectious agents (e.g. varicella, polio)

Date:_____________________             Preparer's Singature:________________________________________

SIGNATUREI have read and understand the above referenced terms and conditions regarding my casual employment status at Columbia University. I hereby 

acknowledge that I have been notified of my wage rate, overtime rate and designated pay day on the date set forth below.

Date:___________________    Signature of Casual Employee:____________________________________________________________

1 As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the 

Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with 

regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.

Rev. 3/15

Columbia University Casual Employment Form

A signed copy of this form must be attached to the Template‐Based Hire transaction or the signed original must be attached to the Personnel Action Form (PAF) being sent to 

the Human Resources Processing Center. A copy should be retained by the hiring unit. No representative of Columbia University is authorized to vary the terms of this 

agreement except by written approval from Human Resources.

EMPLOYER EMPLOYEE INFORMATION

WORKSITE INFORMATION

Will any of the following be present at the worksite? Will the casual employee:

PAY INFORMATION

Your rate of pay: ___________ per hour. Your overtime rate is__________ per hour.

Designated pay day: All casual employees are paid on a bi‐weekly pay schedule. For more information on the University's payroll calendar, please refer 

to: http://hr.columbia.edu/helpful-tools/hr-manager-toolkit/managing-staff/managing-pay/pay-transactions/pay-calendar

I hereby certify that I have read the above and the information contained in this form is true and accurate to the best of my knowledge and belief. Any 

false statements knowingly made are punishable as a class A misdemeanor (Section 210.5 of the New York State Penal Law).

NOTICE TO THE CASUAL EMPLOYEE

I understand that my employment with Columbia University is on a “casual” basis. I understand that the estimated duration of my employment with 

the University shall not exceed 560 hours or 4 months, whichever comes first, in a 12‐month period with limited exceptions.

The limited duration does not apply to students who are enrolled half‐time or more at Columbia University, Barnard College or Teachers College. If a 

student at Columbia Univeristy, Barnard College or Teachers College, please indicate:

___ Full‐time/Half‐time Undergraduate   ___Part‐time Undergraduate   ___Full‐time/Half‐time Graduate   ___Part‐time Graduate

I understand that as a “casual” employee I am not eligible for any benefits offered by the University under any collective bargaining agreement or 

University policy. I understand that I may apply for and be considered for regular employment by the University for any position for which I am 

qualified.

I understand that I am an employee at will and agree that no contract of employment is created as a result of my obtaining this position, and that my 

employment may be terminated at any time. 1

H U M A N R ES O U R C ES 

3/2010 

Voluntary Self-Identification of Race and Ethnicity In order to comply with certain federal recordkeeping and reporting requirements, the University invites faculty and staff to identify their ethnicity and race. Please fill out this form and return it to your hiring manager if you do not have access to a computer; if you do have access to a computer, please visit https://my.columbia.edu and log in with your UNI and password to supply this information under Faculty & Staff Self-Service.

Name: Date: (EMPL ID, if not a new hire: )

Providing the information below is optional and based on your self-identification. If you choose to participate, please answer both questions by checking the appropriate box or boxes. Thank you for your cooperation.

Questions Answer Choices

Are you Hispanic or Latino? Yes, Hispanic or Latino.

No, not Hispanic or Latino.

What is your race? (select one or more)

American Indian or Alaska Native

Asian

Black or African American

Native Hawaiian or Other Pacific Islander

White

What do these categories mean?

These categories are determined by the federal government. Definitions, as provided by the U.S. Department of Education, are as follows:

Hispanic or Latino A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.

American Indian or Alaska Native A person having origins in any of the original peoples of North and South America (including Central America) who maintains cultural identification through tribal affiliation or community attachment.

Asian A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.

Black or African American A person having origins in any of the black racial groups of Africa.

Native Hawaiian or Other Pacific Islander A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.

White A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.

How does Columbia use this information?

The University uses race and ethnicity information for annual reports to the U.S. Department of Education, to apply for certain grants, and to meet its Affirmative Action goals. Columbia University does not share specific race and ethnicity or other personal information with outside agencies. The ethnicity and race data you choose to provide here will be used only in accordance with applicable laws, executive orders, and government regulations. As per Columbia's Nondiscrimination Policies, Columbia University does not discriminate or permit harassment on the basis of race, color, alienage and citizenship, gender, or any other legally protected status.

First name and middle initial Last name Your social security number

Permanent home address (number and street or rural route) Apartment number

City,village,orpostoffice State ZIPcode

Are you a resident of New York City? ........... Yes NoAre you a resident of Yonkers? ..................... Yes NoComplete the worksheet on page 3 before making any entries.1 TotalnumberofallowancesyouareclaimingforNewYorkStateandYonkers,ifapplicable(from line 18) ........... 12 Total number of allowances for New York City (from line 29) .................................................................................. 2

Use lines 3, 4, and 5 below to have additional withholding per pay period under special agreement with your employer.

3 NewYorkStateamount ........................................................................................................................................ 34 New York City amount ........................................................................................................................................... 45 Yonkers amount .................................................................................................................................................... 5

Department of Taxation and Finance

Employee’s Withholding Allowance CertificateNew York State • New York City • Yonkers

SingleorHeadofhousehold Married

Married, but withhold at higher single rate

Note:Ifmarriedbutlegallyseparated,markanX in the Single or Head of household box.

IcertifythatIamentitledtothenumberofwithholdingallowancesclaimedonthiscertificate.Employee’s signature Date

Employer’s name and address (Employer: complete this section only if you are sending a copy of this form to the NYS Tax Department.) Employeridentificationnumber

Penalty – A penalty of $500 may be imposed for any false statement you make that decreases the amount of money you have withheld from your wages. You may also be subject to criminal penalties.

Employee: detach this page and give it to your employer; keep a copy for your records.

Changes effective for 2018FormIT-2104hasbeenrevisedfortaxyear2018.Theworksheetonpage3andthechartsbeginningonpage4,usedtocomputewithholdingallowancesortoenteranadditionaldollaramountonline(s)3,4,or5,havebeenrevised.IfyoupreviouslyfiledaFormIT-2104andusedtheworksheetorcharts,youshouldcompleteanew2018FormIT-2104andgive it to your employer.

Who should file this form Thiscertificate,FormIT-2104,iscompletedbyanemployeeandgiventotheemployertoinstructtheemployerhowmuchNewYorkState(andNew York City and Yonkers) tax to withhold from the employee’s pay. The more allowances claimed, the lower the amount of tax withheld.

IfyoudonotfileFormIT-2104,youremployermayusethesamenumberofallowancesyouclaimedonfederalFormW-4.Duetodifferencesintax law, this may result in the wrong amount of tax withheld for New York State,NewYorkCity,andYonkers.CompleteFormIT-2104eachyearandfileitwithyouremployerifthenumberofallowancesyoumayclaim

isdifferentfromfederalFormW-4orhaschanged.CommonreasonsforcompletinganewFormIT-2104eachyearincludethefollowing:• You started a new job.• You are no longer a dependent.• Your individual circumstances may have changed (for example, you

were married or have an additional child).• You moved into or out of NYC or Yonkers.• You itemize your deductions on your personal income tax return.• YouclaimallowancesforNewYorkStatecredits.• Youowedtaxorreceivedalargerefundwhenyoufiledyourpersonal

income tax return for the past year.• Yourwageshaveincreasedandyouexpecttoearn$107,650ormore

during the tax year.• Thetotalincomeofyouandyourspousehasincreasedto$107,650or

more for the tax year.• Youhavesignificantlymoreorlessincomefromothersourcesorfrom

another job.• You no longer qualify for exemption from withholding.

Instructions

Employer: Keep this certificate with your records.Mark an XinboxAand/orboxBtoindicatewhyyouaresendingacopyofthisformtoNewYorkState (see instructions):

A Employeeclaimedmorethan14exemptionallowancesforNYS ............ A

B Employee is a new hire or a rehire ... B First date employee performed services for pay (mm-dd-yyyy) (see instr.):

Aredependenthealthinsurancebenefitsavailableforthisemployee? ............. Yes No

IfYes,enterthedatetheemployeequalifies(mm-dd-yyyy):

IT-2104

Page 2 of7 IT-2104(2018)

• YouhavebeenadvisedbytheInternalRevenueServicethatyouare entitled to fewer allowances than claimed on your original federal FormW-4,andthedisallowedallowanceswereclaimedonyouroriginalFormIT-2104.

Exemption from withholdingYoucannotuseFormIT-2104toclaimexemptionfromwithholding.To claim exemption from income tax withholding, you mustfileFormIT-2104-E,Certificate of Exemption from Withholding, with your employer.Youmustfileanewcertificateeachyearthatyouqualifyforexemption. This exemption from withholding is allowable only if you had no New York income tax liability in the prior year, you expect none in the current year, andyouareover65yearsofage,under18,orafull-timestudentunder25.Youmayalsoclaimexemptionfromwithholdingifyou are a military spouse and meet the conditions set forth under the ServicemembersCivilReliefActasamendedbytheMilitarySpousesResidencyReliefAct.Ifyouareadependentwhoisunder18orafull-timestudent,youmayowetaxifyourincomeismorethan$3,100.

Withholding allowancesYou may not claim a withholding allowance for yourself or, if married, your spouse. Claim the number of withholding allowances you compute inPart1andPart3onpage3ofthisform.Ifyouwantmoretaxwithheld, you may claim fewer allowances. If you claim more than 14 allowances, your employer must send a copy of your Form IT-2104 totheNewYorkStateTaxDepartment.Youmaythenbeaskedtoverifyyourallowances.Ifyouarriveatnegativeallowances(lessthanzero)onlines1or2andyouremployercannotaccommodatenegativeallowances, enter 0 and see Additional dollar amount(s) below.

Income from sources other than wages –Ifyouhavemorethan$1,000ofincomefromsourcesotherthanwages(suchasinterest,dividends, or alimony received), reduce the number of allowances claimedonline1andline2(ifapplicable)oftheIT-2104certificatebyoneforeach$1,000ofnonwageincome.Ifyouarriveatnegativeallowances(less than zero), see Withholding allowances above. You may also considerfilingestimatedtax,especiallyifyouhavesignificantamountsof nonwage income. Estimated tax requires that payments be made by the employee directly to the Tax Department on a quarterly basis. For moreinformation,seetheinstructionsforFormIT-2105,Estimated Tax Payment Voucher for Individuals, or see Need help?onpage6.

Other credits (Worksheetline14) – Ifyouwillbeeligibletoclaimany credits other than the credits listed in the worksheet, such as an investment tax credit, you may claim additional allowances.

FindyourfilingstatusandyourNewYorkadjustedgrossincome(NYAGI)in the chart below, and divide the amount of the expected credit by the number indicated. Enter the result (rounded to the nearest whole number) online14.

Example: You are married and expect your New York adjusted gross income to be less than $323,200. In addition, you expect to receive a flow-through of an investment tax credit from the S corporation of which you are a shareholder. The investment tax credit will be $160. Divide the expected credit by 66. 160/66 = 2.4242. The additional withholding allowance(s) would be 2. Enter 2 on line 14.

Married couples with both spouses working –Ifyouandyourspousebothwork,youshouldeachfileaseparateIT-2104certificatewithyourrespective employers. Your withholding will better match your total tax if thehigherwage-earningspouseclaimsallofthecouple’sallowancesandthelowerwage-earningspouseclaimszeroallowances.Do not claim moretotalallowancesthanyouareentitledto.Ifyourcombinedwagesare:• lessthan$107,650,youshouldeachmarkanX in the box Married,

but withhold at higher single rateonthecertificatefront,anddividethe

totalnumberofallowancesthatyoucomputeonline18andline29(ifapplicable) between you and your working spouse.

• $107,650ormore,usethechart(s)inPart4andentertheadditionalwithholding dollar amount on line 3.

Taxpayers with more than one job –Ifyouhavemorethanonejob,fileaseparateIT-2104certificatewitheachofyouremployers.Besure to claim only the total number of allowances that you are entitled to. Your withholding will better match your total tax if you claim all of yourallowancesatyourhigher-payingjobandzeroallowancesatthelower-payingjob.Inaddition,tomakesurethatyouhaveenoughtax withheld, if you are a single taxpayer or head of household with two or more jobs, and your combined wages from all jobs are under $107,650,reducethenumberofallowancesbysevenonline1andline2(ifapplicable)onthecertificateyoufilewithyourhigher-payingjobemployer.Ifyouarriveatnegativeallowances(lessthanzero),see Withholding allowances above.

Ifyouareasingleoraheadofhouseholdtaxpayer,andyourcombinedwagesfromallofyourjobsarebetween$107,650and$2,263,265,usethe chart(s) in Part 5 and enter the additional withholding dollar amount from the chart on line 3.

Ifyouareamarriedtaxpayer,andyourcombinedwagesfromallofyourjobsare$107,650ormore,usethechart(s)inPart4andentertheadditionalwithholdingdollaramountfromthechartonline3(Substitutethe words Higher-paying job for Higher earner’s wages within the chart).

Dependents – Ifyouareadependentofanothertaxpayerandexpectyourincometoexceed$3,100,youshouldreduceyourwithholdingallowancesbyoneforeach$1,000ofincomeover$2,500.Thiswillensure that your employer withholds enough tax.

Following the above instructions will help to ensure that you will not owe additionaltaxwhenyoufileyourreturn.

Heads of households with only one job – Ifyouwillusethehead-of-householdfilingstatusonyourstateincometaxreturn,markthe Single or Head of householdboxonthefrontofthecertificate.Ifyouhave only one job, you may also wish to claim two additional withholding allowancesonline15.

Additional dollar amount(s)You may ask your employer to withhold an additional dollar amount each payperiodbycompletinglines3,4,and5onFormIT-2104.Inmostinstances, if you compute a negative number of allowances and your employer cannot accommodate a negative number, for each negative allowanceclaimedyoushouldhaveanadditional$1.85oftaxwithheldperweekforNewYorkStatewithholdingonline3,andanadditional$0.80oftaxwithheldperweekforNewYorkCitywithholdingonline4.Yonkersresidentsshoulduse16.75%(.1675)oftheNewYorkStateamountforadditional withholding for Yonkers on line 5.

Note:Ifyouarerequestingyouremployertowithholdanadditionaldollaramountonlines3,4,or5ofthisallowancecertificate,theadditionaldollar amount, as determined by these instructions or by using the chart(s)inPart4orPart5,isaccurateforaweeklypayroll.Therefore,if you are not paid on a weekly basis, you will need to adjust the dollar amount(s) that you compute. For example, if you are paid biweekly, you must double the dollar amount(s) computed.

Avoid underwithholdingFormIT-2104,togetherwithyouremployer’swithholdingtables,isdesigned to ensure that the correct amount of tax is withheld from your pay. Ifyoufailtohaveenoughtaxwithheldduringtheentireyear,youmayowealargetaxliabilitywhenyoufileyourreturn.TheTaxDepartmentmustassess interest and may impose penalties in certain situations in addition tothetaxliability.Evenifyoudonotfileareturn,wemaydeterminethat you owe personal income tax, and we may assess interest and penalties on the amount of tax that you should have paid during the year.

Single and NYAGI is:

Head of household and NYAGI is:

Married and NYAGI is:

Divide amount of expected credit by:

Less than Less than Less than 66 $215,400 $269,300 $323,200 Between Between Between $215,400and $269,300and $323,200and 68 $1,077,550 $1,616,450 $2,155,350 Over Over Over 88 $1,077,550 $1,616,450 $2,155,350

(continued)

IT-2104 (2018) Page 3 of7

WorksheetSee the instructions before completing this worksheet.

Part 1 – Complete this part to compute your withholding allowances for New York State and Yonkers (line1).

Part 3 – Complete this part to compute your withholding allowances for New York City (line2).

Part 2 – Complete this part only if you expect to itemize deductions on your state return.

19 Enter your estimated federal itemized deductions for the tax year ........................................................................................... 19 20 Enteryourestimatedstate,local,andforeignincometaxesorstateandlocalgeneralsalestaxesincludedonline19 ........ 20 21 Subtractline20fromline19 .................................................................................................................................................... 21 22 Enter your estimated college tuition itemized deduction .......................................................................................................... 22 23 Addlines21and22 ................................................................................................................................................................. 23 24 Basedonyourfederalfilingstatus,entertheapplicableamountfromthetablebelow ........................................................... 24

Single(cannotbeclaimedasadependent) .... $ 8,000 Qualifyingwidow(er) ........................................ $16,050 Single(canbeclaimedasadependent) ....... $ 3,100 Marriedfilingjointly .......................................... $16,050 Headofhousehold......................................... $11,200 Marriedfilingseparatereturns ......................... $ 8,000

25 Subtractline24fromline23(if line 24 is larger than line 23, enter 0 here and on line 17 above) ....................................................... 25 26 Divideline25by$1,000.Dropanyfractionandentertheresulthereandonline17above ................................................... 26

27 Entertheamountfromline6above ......................................................................................................................................... 27 28 Addlines15through17aboveandentertotalhere ................................................................................................................ 28 29 Addlines27and28.Entertheresulthereandonline2 ......................................................................................................... 29

6 Enter the number of dependents that you will claim on your state return (do not include yourself or, if married, your spouse) ..... 6 For lines 7, 8, and 9, enter 1 for each credit you expect to claim on your state return. 7 College tuition credit .................................................................................................................................................................. 7 8 NewYorkStatehouseholdcredit ............................................................................................................................................... 8 9 Realpropertytaxcredit .............................................................................................................................................................. 9 For lines 10, 11, and 12, enter 3 for each credit you expect to claim on your state return. 10 Child and dependent care credit ................................................................................................................................................ 10 11 Earned income credit ................................................................................................................................................................. 11 12 EmpireStatechildcredit ............................................................................................................................................................ 12 13 NewYorkCityschooltaxcredit:IfyouexpecttobearesidentofNewYorkCityforanypartofthetaxyear,enter2 ............... 13 14 Other credits (see instructions) ...................................................................................................................................................... 14 15 Headofhouseholdstatusand only one job (enter 2 if the situation applies) ................................................................................... 15 16 Enter an estimate of your federal adjustments to income, such as alimony you will pay for the tax year anddeductibleIRAcontributionsyouwillmakeforthetaxyear.Totalestimate$ . Dividethisestimateby$1,000.Dropanyfractionandenterthenumber .............................................................................. 16 17 Ifyouexpecttoitemizedeductionsonyourstatetaxreturn,completePart2belowandenterthenumberfromline26. All others enter 0 ................................................................................................................................................................... 17 18 Addlines6through17.Entertheresulthereandonline1.Ifyouhavemorethanonejob,orifyouandyourspouseboth work, see instructions for Taxpayers with more than one job or Married couples with both spouses working. ..................... 18

Standard deduction table

EmployersBox A – Ifyouarerequiredtosubmitacopyofanemployee’sFormIT-2104totheTaxDepartmentbecausetheemployeeclaimedmorethan14allowances,markanX in box A and send a copy ofFormIT-2104to:NYS Tax Department, Income Tax Audit Administrator, Withholding Certificate Coordinator, W A Harriman Campus, Albany NY 12227-0865.Iftheemployeeisalsoanewhireorrehire, see Box Binstructions.SeePublication55,Designated Private Delivery Services,ifnotusingU.S.Mail.

Duedatesforsendingcertificatesreceivedfromemployeesclaimingmorethan14allowancesare:Quarter Due date Quarter Due dateJanuary–March April30 July–September October31April–June July31 October–December January31

Box B – IfyouaresubmittingacopyofthisformtocomplywithNewYorkState’sNewHireReportingProgram,markanX in box B. Enter the firstdayanyservicesareperformedforwhichtheemployeewillbepaidwages, commissions, tips and any other type of compensation. For servicesbasedsolelyoncommissions,thisisthefirstdayanemployeeworking for commissions is eligible to earn commissions. Also, mark an X in the Yes or Noboxindicatingifdependenthealthinsurancebenefitsareavailabletothisemployee.IfYes,enterthedatetheemployeequalifiesforcoverage.Mailthecompletedform,within20daysofhiring,to:NYS Tax Department, New Hire Notification, PO Box 15119, Albany NY 12212-5119. Toreportnewly-hiredorrehiredemployeesonlineinsteadofsubmitting this form, go to www.nynewhire.com.

Page 4 of7 IT-2104 (2018)

Part 4 – These charts are only for married couples with both spouses working or married couples with one spouse working more than onejob,andwhosecombinedwagesarebetween$107,650and$2,263,265.

Enter the additional withholding dollar amount on line 3.

Theadditionaldollaramount,asshownbelow,isaccurateforaweeklypayroll.Ifyouarenotpaidonaweeklybasis,youwillneedtoadjust these dollar amount(s). For example, if you are paid biweekly, you must double the dollar amount(s) computed.

Combined wages between $107,650 and $538,749Higher earner’s wages

Combined wages between $538,750 and $1,185,399

Higher earner’s wages

$107,650 $129,250 $150,750 $172,300 $193,850 $236,950 $280,100 $323,200 $377,100 $430,950 $484,900 $129,249 $150,749 $172,299 $193,849 $236,949 $280,099 $323,199 $377,099 $430,949 $484,899 $538,749

$53,800 $75,299 $14 $20

$75,300 $96,799 $14 $22 $30 $33

$96,800 $118,399 $9 $18 $26 $33 $38

$118,400 $129,249 $2 $12 $20 $26 $35 $31

$129,250 $139,999 $4 $16 $22 $31 $27

$140,000 $150,749 $2 $11 $18 $27 $27 $21

$150,750 $161,549 $4 $14 $23 $27 $17

$161,550 $172,499 $2 $10 $20 $25 $18 $14

$172,500 $193,849 $4 $15 $21 $19 $19 $20

$193,850 $236,949 $6 $12 $18 $22 $22 $23

$236,950 $280,099 $6 $12 $29 $30 $24 $25

$280,100 $323,199 $6 $24 $40 $30 $25

$323,200 $377,099 $13 $25 $31 $22

$377,100 $430,949 $8 $17 $23

$430,950 $484,899 $8 $17

$484,900 $538,749 $8

$538,750 $592,650 $646,500 $700,400 $754,300 $808,200 $862,050 $915,950 $969,900 $1,023,750 $1,077,550 $1,131,500 $592,649 $646,499 $700,399 $754,299 $808,199 $862,049 $915,949 $969,899 $1,023,749 $1,077,549 $1,131,499 $1,185,399

$236,950 $280,099 $22

$280,100 $323,199 $28 $18

$323,200 $377,099 $17 $20 $23 $14

$377,100 $430,949 $13 $9 $12 $15 $7 $7

$430,950 $484,899 $23 $13 $9 $12 $15 $7 $7 $7

$484,900 $538,749 $17 $23 $13 $9 $12 $15 $7 $7 $7 $7

$538,750 $592,649 $8 $17 $23 $13 $9 $12 $15 $7 $7 $7 $8 $2

$592,650 $646,499 $8 $17 $23 $13 $9 $12 $15 $7 $7 $8 $2

$646,500 $700,399 $8 $17 $23 $13 $9 $12 $15 $7 $8 $2

$700,400 $754,299 $8 $17 $23 $13 $9 $12 $15 $8 $2

$754,300 $808,199 $8 $17 $23 $13 $9 $12 $16 $2

$808,200 $862,049 $8 $17 $23 $13 $9 $13 $19

$862,050 $915,949 $8 $17 $23 $13 $10 $16

$915,950 $969,899 $8 $17 $23 $15 $14

$969,900 $1,023,749 $8 $17 $25 $18

$1,023,750 $1,077,549 $8 $18 $28

$1,077,550 $1,131,499 $9 $20

$1,131,500 $1,185,399 $9

IT-2104 (2018) Page 5 of7

Combined wages between $1,185,400 and $1,724,299

Higher earner’s wages

Combined wages between $1,724,300 and $2,263,265

Higher earner’s wages

Note:Thesechartsdonotaccountforadditionalwithholdinginthefollowinginstances: • amarriedcouplewithbothspousesworking,whereonespouse’swagesaremorethan$1,131,632butlessthan$2,263,265,andtheother

spouse’swagesarealsomorethan$1,131,632butlessthan$2,263,265; • marriedtaxpayerswithonlyonespouseworking,andthatspouseworksmorethanonejob,withwagesfromeachjobunder$2,263,265,but

combinedwagesfromalljobsisover$2,263,265.Ifyouareinoneofthesesituationsandyouwouldliketorequestanadditionaldollaramountofwithholdingfromyourwages,pleasecontacttheTax

Department for assistance (see Need help?onpage6).

$1,185,400 $1,239,250 $1,293,200 $1,347,050 $1,400,950 $1,454,850 $1,508,700 $1,562,550 $1,616,450 $1,670,400 $1,239,249 $1,293,199 $1,347,049 $1,400,949 $1,454,849 $1,508,699 $1,562,549 $1,616,449 $1,670,399 $1,724,299

$592,650 $646,499 $5 $8

$646,500 $700,399 $5 $8 $11 $14

$700,400 $754,299 $5 $8 $11 $14 $17 $21

$754,300 $808,199 $5 $8 $11 $14 $17 $21 $24 $27

$808,200 $862,049 $5 $8 $11 $14 $17 $21 $24 $27 $30 $33

$862,050 $915,949 $22 $8 $11 $14 $17 $21 $24 $27 $30 $33

$915,950 $969,899 $20 $26 $11 $14 $17 $21 $24 $27 $30 $33

$969,900 $1,023,749 $17 $23 $29 $14 $17 $21 $24 $27 $30 $33

$1,023,750 $1,077,549 $21 $20 $26 $32 $17 $21 $24 $27 $30 $33

$1,077,550 $1,131,499 $29 $23 $21 $27 $33 $19 $22 $25 $28 $31

$1,131,500 $1,185,399 $20 $29 $23 $21 $27 $33 $19 $22 $25 $28

$1,185,400 $1,239,249 $9 $20 $29 $23 $21 $27 $33 $19 $22 $25

$1,239,250 $1,293,199 $9 $20 $29 $23 $21 $27 $33 $19 $22

$1,293,200 $1,347,049 $9 $20 $29 $23 $21 $27 $33 $19

$1,347,050 $1,400,949 $9 $20 $29 $23 $21 $27 $33

$1,400,950 $1,454,849 $9 $20 $29 $23 $21 $27

$1,454,850 $1,508,699 $9 $20 $29 $23 $21

$1,508,700 $1,562,549 $9 $20 $29 $23

$1,562,550 $1,616,449 $9 $20 $29

$1,616,450 $1,670,399 $9 $20

$1,670,400 $1,724,299 $9

$1,724,300 $1,778,150 $1,832,050 $1,885,950 $1,939,800 $1,993,700 $2,047,600 $2,101,500 $2,155,350 $2,209,300 $1,778,149 $1,832,049 $1,885,949 $1,939,799 $1,993,699 $2,047,599 $2,101,499 $2,155,349 $2,209,299 $2,263,265

$862,050 $915,949 $36 $39

$915,950 $969,899 $36 $39 $42 $45

$969,900 $1,023,749 $36 $39 $42 $45 $49 $52

$1,023,750 $1,077,549 $36 $39 $42 $45 $49 $52 $55 $58

$1,077,550 $1,131,499 $35 $38 $41 $44 $47 $50 $53 $56 $490 $906

$1,131,500 $1,185,399 $31 $35 $38 $41 $44 $47 $50 $53 $487 $906

$1,185,400 $1,239,249 $28 $31 $35 $38 $41 $44 $47 $50 $483 $903

$1,239,250 $1,293,199 $25 $28 $31 $35 $38 $41 $44 $47 $480 $900

$1,293,200 $1,347,049 $22 $25 $28 $31 $35 $38 $41 $44 $477 $897

$1,347,050 $1,400,949 $19 $22 $25 $28 $31 $35 $38 $41 $474 $894

$1,400,950 $1,454,849 $33 $19 $22 $25 $28 $31 $35 $38 $471 $891

$1,454,850 $1,508,699 $27 $33 $19 $22 $25 $28 $31 $35 $468 $887

$1,508,700 $1,562,549 $21 $27 $33 $19 $22 $25 $28 $31 $465 $884

$1,562,550 $1,616,449 $23 $21 $27 $33 $19 $22 $25 $28 $462 $881

$1,616,450 $1,670,399 $29 $23 $21 $27 $33 $19 $22 $25 $459 $878

$1,670,400 $1,724,299 $20 $29 $23 $21 $27 $33 $19 $22 $455 $875

$1,724,300 $1,778,149 $9 $20 $29 $23 $21 $27 $33 $19 $452 $872

$1,778,150 $1,832,049 $9 $20 $29 $23 $21 $27 $33 $449 $869

$1,832,050 $1,885,949 $9 $20 $29 $23 $21 $27 $464 $866

$1,885,950 $1,939,799 $9 $20 $29 $23 $21 $458 $880

$1,939,800 $1,993,699 $9 $20 $29 $23 $452 $874

$1,993,700 $2,047,599 $9 $20 $29 $453 $868

$2,047,600 $2,101,499 $9 $20 $460 $869

$2,101,500 $2,155,349 $9 $450 $876

$2,155,350 $2,209,299 $235 $436

$2,209,300 $2,263,265 $14

Need help?

Telephone assistanceAutomatedincometaxrefundstatus: (518)457-5149Personal Income TaxInformationCenter: (518)457-5181Toorderformsandpublications: (518)457-5431Text Telephone (TTY) Hotline (for persons with hearing and speech disabilities using a TTY): (518)485-5082

Visit our website at www.tax.ny.gov• get information and manage your taxes online• check for new online services and features

Page 6 of7 IT-2104 (2018)

Combined wages between $107,650 and $538,749Higher wage

$538,750 $592,650 $646,500 $700,400 $754,300 $808,200 $862,050 $915,950 $969,900 $1,023,750 $1,077,550 $1,131,500 $592,649 $646,499 $700,399 $754,299 $808,199 $862,049 $915,949 $969,899 $1,023,749 $1,077,549 $1,131,499 $1,185,399

$236,950 $280,099 $9

$280,100 $323,199 $9 $8

$323,200 $377,099 $20 $8 $8 $8

$377,100 $430,949 $17 $20 $8 $8 $8 $8

$430,950 $484,899 $24 $17 $20 $8 $8 $8 $8 $8

$484,900 $538,749 $17 $24 $17 $20 $8 $8 $8 $8 $8 $8

$538,750 $592,649 $8 $17 $24 $17 $20 $8 $8 $8 $8 $8 $236 $452

$592,650 $646,499 $8 $17 $24 $17 $20 $8 $8 $8 $8 $236 $452

$646,500 $700,399 $8 $17 $24 $17 $20 $8 $8 $8 $236 $452

$700,400 $754,299 $8 $17 $24 $17 $20 $8 $8 $236 $452

$754,300 $808,199 $8 $17 $24 $17 $20 $8 $236 $452

$808,200 $862,049 $8 $17 $24 $17 $20 $236 $452

$862,050 $915,949 $8 $17 $24 $17 $248 $452

$915,950 $969,899 $8 $17 $24 $245 $463

$969,900 $1,023,749 $8 $17 $252 $460

$1,023,750 $1,077,549 $8 $245 $467

$1,077,550 $1,131,499 $123 $232

$1,131,500 $1,185,399 $14

Combined wages between $538,750 and $1,185,399

Higher wage

Part 5 – These charts are only for single taxpayers and head of household taxpayers with more than one job, and whose combined wagesarebetween$107,650and$2,263,265.

Enter the additional withholding dollar amount on line 3.

Theadditionaldollaramount,asshownbelow,isaccurateforaweeklypayroll.Ifyouarenotpaidonaweeklybasis,youwillneedtoadjust these dollar amount(s). For example, if you are paid biweekly, you must double the dollar amount(s) computed.

(Part 5 continued on page 7)

$107,650 $129,250 $150,750 $172,300 $193,850 $236,950 $280,100 $323,200 $377,100 $430,950 $484,900 $129,249 $150,749 $172,299 $193,849 $236,949 $280,099 $323,199 $377,099 $430,949 $484,899 $538,749

$53,800 $75,299 $13 $18

$75,300 $96,799 $13 $20 $26 $25

$96,800 $118,399 $8 $17 $23 $26 $28

$118,400 $129,249 $2 $11 $18 $21 $25 $30

$129,250 $139,999 $4 $14 $17 $22 $32

$140,000 $150,749 $2 $10 $14 $18 $32 $29

$150,750 $161,549 $4 $10 $15 $31 $27

$161,550 $172,499 $2 $8 $13 $31 $29 $26

$172,500 $193,849 $3 $11 $29 $32 $27 $27

$193,850 $236,949 $9 $24 $34 $32 $30 $19

$236,950 $280,099 $8 $16 $25 $20 $21 $13

$280,100 $323,199 $7 $16 $24 $17 $20

$323,200 $377,099 $8 $17 $24 $17

$377,100 $430,949 $8 $17 $24

$430,950 $484,899 $8 $17

$484,900 $538,749 $8

Privacy notificationSeeourwebsiteorPublication54,Privacy Notification.

IT-2104 (2018) Page 7 of7

$1,185,400 $1,239,250 $1,293,200 $1,347,050 $1,400,950 $1,454,850 $1,508,700 $1,562,550 $1,616,450 $1,670,400 $1,239,249 $1,293,199 $1,347,049 $1,400,949 $1,454,849 $1,508,699 $1,562,549 $1,616,449 $1,670,399 $1,724,299

$592,650 $646,499 $475 $499

$646,500 $700,399 $475 $499 $522 $546

$700,400 $754,299 $475 $499 $522 $546 $569 $593

$754,300 $808,199 $475 $499 $522 $546 $569 $593 $616 $640

$808,200 $862,049 $475 $499 $522 $546 $569 $593 $616 $640 $663 $687

$862,050 $915,949 $475 $499 $522 $546 $569 $593 $616 $640 $663 $687

$915,950 $969,899 $475 $499 $522 $546 $569 $593 $616 $640 $663 $687

$969,900 $1,023,749 $487 $499 $522 $546 $569 $593 $616 $640 $663 $687

$1,023,750 $1,077,549 $484 $510 $522 $546 $569 $593 $616 $640 $663 $687

$1,077,550 $1,131,499 $263 $279 $306 $318 $341 $365 $388 $412 $435 $459

$1,131,500 $1,185,399 $40 $71 $87 $114 $126 $149 $173 $196 $220 $243

$1,185,400 $1,239,249 $14 $40 $71 $88 $114 $126 $149 $173 $196 $220

$1,239,250 $1,293,199 $14 $40 $71 $88 $114 $126 $149 $173 $196

$1,293,200 $1,347,049 $14 $40 $71 $88 $114 $126 $149 $173

$1,347,050 $1,400,949 $14 $40 $71 $88 $114 $126 $149

$1,400,950 $1,454,849 $14 $40 $71 $88 $114 $126

$1,454,850 $1,508,699 $14 $40 $71 $87 $114

$1,508,700 $1,562,549 $14 $40 $71 $87

$1,562,550 $1,616,449 $14 $40 $71

$1,616,450 $1,670,399 $14 $40

$1,670,400 $1,724,299 $14

Combined wages between $1,185,400 and $1,724,299

Higher wage

$1,724,300 $1,778,150 $1,832,050 $1,885,950 $1,939,800 $1,993,700 $2,047,600 $2,101,500 $2,155,350 $2,209,300 $1,778,149 $1,832,049 $1,885,949 $1,939,799 $1,993,699 $2,047,599 $2,101,499 $2,155,349 $2,209,299 $2,263,265

$862,050 $915,949 $710 $734

$915,950 $969,899 $710 $734 $757 $781

$969,900 $1,023,749 $710 $734 $757 $781 $804 $828

$1,023,750 $1,077,549 $710 $734 $757 $781 $804 $828 $851 $875

$1,077,550 $1,131,499 $482 $506 $529 $553 $576 $600 $623 $647 $670 $262

$1,131,500 $1,185,399 $267 $290 $314 $337 $361 $384 $408 $431 $455 $478

$1,185,400 $1,239,249 $243 $267 $290 $314 $337 $361 $384 $408 $431 $455

$1,239,250 $1,293,199 $220 $243 $267 $290 $314 $337 $361 $384 $408 $431

$1,293,200 $1,347,049 $196 $220 $243 $267 $290 $314 $337 $361 $384 $408

$1,347,050 $1,400,949 $173 $196 $220 $243 $267 $290 $314 $337 $361 $384

$1,400,950 $1,454,849 $149 $173 $196 $220 $243 $267 $290 $314 $337 $361

$1,454,850 $1,508,699 $126 $149 $173 $196 $220 $243 $267 $290 $314 $337

$1,508,700 $1,562,549 $114 $126 $149 $173 $196 $220 $243 $267 $290 $314

$1,562,550 $1,616,449 $88 $114 $126 $149 $173 $196 $220 $243 $267 $290

$1,616,450 $1,670,399 $71 $88 $114 $126 $149 $173 $196 $220 $243 $267

$1,670,400 $1,724,299 $40 $71 $88 $114 $126 $149 $173 $196 $220 $243

$1,724,300 $1,778,149 $14 $40 $71 $88 $114 $126 $149 $173 $196 $220

$1,778,150 $1,832,049 $14 $40 $71 $88 $114 $126 $149 $173 $196

$1,832,050 $1,885,949 $14 $40 $71 $88 $114 $126 $149 $173

$1,885,950 $1,939,799 $14 $40 $71 $88 $114 $126 $149

$1,939,800 $1,993,699 $14 $40 $71 $87 $114 $126

$1,993,700 $2,047,599 $14 $40 $71 $87 $114

$2,047,600 $2,101,499 $14 $40 $71 $87

$2,101,500 $2,155,349 $14 $40 $71

$2,155,350 $2,209,299 $14 $40

$2,209,300 $2,263,265 $14

Combined wages between $1,724,300 and $2,263,265

Higher wage

Updated:  01/09/2018 

Direct Deposit Online Instructions 

Faculty & Staff can add, edit or inactivate their own direct deposit information with immediate impact 

on their next paycheck.  

There is no waiting period for direct deposit to take effect. However your payroll records has to be 

activated before you can proceed. 

1. Faculty & Staff should go to the mycolumbia Portal AT https://my.columbia.edu/ and click on 

the link "Log in Now."  

2. After logging in with UNI and password, click on the "Faculty & Staff" tab at the top of the page.  

3. On the Faculty & Staff page, scroll down to the “Self‐Service section” and click on the link “View 

Your Direct Deposit Information.”  

Refer to the below link for the direct deposit online job aid: 

http://managers.hr.columbia.edu/files_hrmanagertoolkit/imce_shared/Direct_Deposit_Instructions_03

_2012.pdf 

Please contact the HR Processing Center Help Desk at (212) 851‐2888 if you need assistance navigating 

the my.columbia.edu website or have any issues with setting up direct deposit 

 

 

REMEMBER:   

It is recommended that you set up DIRECT DEPOSIT to receive your pay.  Direct deposit can only be set 

up online after you are populated into the payroll system.  This can be verified by the receipt of your 

first payroll check. 

 CHECK PICK UP DAYS:  WEDNESDAYS & FRIDAYS:  2 PM – 4 PM 

 [Dates are subject to change and will be posted in the front CS administrative office]