shhiirree oooff bbrrookkttoonn...administrative functions of council. located only 138km east,...

SSHHIIRREE OOFF BBRROOOOKKTTOONN

AAPPPPLLIICCAATTIIOONN PPAACCKKAAGGEE

DEPUTY CHIEF EXECUTIVE OFFICER

RECRUITMENT 2017

Application Package – Deputy CEO January 2017 of 14

INFORMATION PACKAGE

FOR THE POSITION OF


CONTENTS

1. COPY OF ADVERTISEMENT Page 3 2. APPLICATION INFORMATION Page 4 3. REFEREE & REFERENCE CHECKS Page 6 4. DECLARATION AUTHORISATION AND WAIVER Page 7 5. GENERAL EMPLOYMENT INFORMATION Page 8 6. SELECTION CRITERIA Page 9 7. POSITION DESCRIPTION Page 10


SHIRE OF BROOKTON

Deputy Chief Executive Officer

The Shire of Brookton is looking for an experienced finance professional who can effectively guide and deliver the Long Term Financial Planning, Finance, IT, Records and Administrative functions of Council. Located only 138km east, south-east of the Perth Metropolitan area along the Brookton Highway, we enjoy a true rural community-based lifestyle with the hustle and bustle of the city only an hour away along the picturesque Brookton Hwy. Council seeks to appoint a suitably qualified, experienced and passionate senior executive to fulfil the leadership, managerial and statutory requirements of the Deputy Chief Executive Officer at the Shire. This role provides essential professional support as part of a small management team in its corporate governance of Council.

The position is offered on a performance based contract of three to five years with an attractive remuneration package of between $120k to $135k per annum dependent upon qualifications and experience. Salary and benefits may include, but not limited to, private use of a vehicle, superannuation and membership allowance. In addition, subsidised housing and utilities is provided in a modern Shire owned residence.

To obtain an application package, visit Council’s web-site www.brookton.wa.gov.au or contact the undersigned on [email protected]. Applications close 4pm Wednesday 1 February 2017. Dale Stewart Acting Chief Executive Officer

http://www.brookton.wa.gov.au/

mailto:[email protected]


APPLICATION INFORMATION

Please read this and all the Application Package information carefully.

1. Thank you for expressing interest in this position with the Shire of Brookton and we

welcome your application. 2. It is the Council's intent to select the best possible candidate for this position and it

wishes you all the best. 3. The Acting Chief Executive Officer, Dale Stewart is the nominated contact for this

position and can be contacted on 9642 1106 or 0427 421 032. 4. Please visit the Shire of Brookton’s website at www.brookton.wa.gov.au for general

information about the Shire. 5. Your application should consist of:

A letter addressed to the CEO applying for the position.

A Resume setting out your personal details, contact details, work history, periods of employment, and positions held, with details of the duties, and other relevant information such as personal interests.

The details of your academic qualifications and identifying information such as

institution, certificate number and date of issue.

Details of any ongoing professional development.

The details of your nominated Referees including contact information and relationship.

At least two Referees, who can confirm your work history, should be nominated.

Information addressing all the selection criteria in a structured format. We only

require sufficient information to allow us to assess your skills, knowledge, experience, and suitability for the position.

Information concerning your anticipated commencement date if successful.

The signed Certification.

http://www.brookton.wa.gov.au/


6. Applications should be posted to the Shire of Brookton or e-mailed to [email protected]

7. Please address posted or hand delivered applications as follows:

CONFIDENTIAL DCEO APPLICATION

Chief Executive Officer Shire of Brookton PO Box 42 BROOKTON WA 6306

8. The closing date and time for applications is 4pm Wednesday 1 February 2017. 9. Interviews are proposed to be conducted in Brookton on the week following closure

of applications. 10. It is envisaged that immediately after the closing date the applications will be

assessed, ranked, and a short list developed. Applicants will be notified of the outcome of their application once the short list, interviews and referee checking process has been completed, this may take two to three weeks to complete.

THE SHIRE OF BROOKTON IS AN EQUAL OPPORTUNITY EMPLOYER

mailto:[email protected]


IMPORTANT - REFEREE AND REFERENCE CHECKS

The Council has an obligation to satisfy itself of your qualification and suitability for the position and the person it seeks to appoint should view this process as a positive aspect of your application. If there is a special need for confidentiality, such as a current employer who is not yet aware of your application, please provide details with your application. It is important that the applicant nominates at least two (2) referees, and their contact details, to support your work history, and outline their position or relationship to the applicant. These people should be able to verify or support your claims. Initially the reference checks will only be made of your nominated referees and you should ensure that they are aware in advance that contact may be made with them to confirm details. The Council reserves the right to make other checks of the final applicant(s), but will not make contact with any current employer or other nominated person unless your prior approval has been obtained, but clearly that will be necessary before appointment can be finalised. Academic Qualifications Please supply details of all qualifications claimed including the Institution, Certificate Number and date of issue to allow verification.

Shire Administration Centre


APPLICATION FOR POSITION OF


DECLARATION, AUTHORISATION AND WAIVER I certify that:

The information contained in this application and the supporting documentation is, to the best of my knowledge and belief, true and accurate in every detail.

I understand that the Council reserves the right to verify all information in the

application and that any materially false or misleading information will be sufficient reason for my rejection as an applicant, or my dismissal if employed.

I authorise the shire, or its appointed agents, to make whatever background checks are considered necessary or desirable in order to satisfy itself of my suitability for the position, and to check the accuracy of any information contained in my application or supporting information. I also acknowledge that any information obtained from any background or reference checks is confidential and I undertake not to seek any access or information concerning such checks. ………………………………………………….. Signature of Applicant ……………………………… Date Note: The Council undertakes that any information obtained during any background

check will only be used for the purpose of verifying information contained in the Application and determining the Applicant's suitability for the position. Any such information obtained will be treated as strictly confidential and will only be made available to the selection Committee/Council at the time, and for the purpose of selecting the suitable Applicant.


GENERAL EMPLOYMENT INFORMATION

POSITION DETAILS: Position: Deputy Chief Executive Officer GENERAL CONDITIONS OF EMPLOYMENT: Instrument: Negotiated Contract Term: Contract 3 - 5 years Annual Salary: Negotiable up to $105,000 per annum Total Package: Negotiable up to $134,944 per annum. Annual Leave: Four (4) weeks paid annual leave each year. No Leave Loading Superannuation: 9.50% SGC plus a matching contribution of up to 3%.

The Council will allow salary sacrificing superannuation and any other expenses that have concessional or exempt FBT status in accordance with Council Policy.

Housing: A 3 bedroom, 2 bathroom fully air-conditioned home is provided at a subsidised rental of $75 per week (can be salary sacrificed).

Vehicle: Full private use of a shire maintained vehicle within the State of

Western Australia with a benefit value of $12,694. Conference Expenses: $3,000 per annum. Relocation Expenses: Amount negotiable. 50% refundable after six (6) months service

balance following 12 months satisfactory service on the condition that the applicant will repay 100% of that cost if the employment is terminated for any reason within the first six (6) months and 50% of the cost if you leave before twelve (12) months service.

Pre-employment Prior to employment, the applicant will be required to: Checks:

Undergo and pass a pre-employment medical examination at Council cost.

Provide a satisfactory and current National Police Clearance.


SELECTION CRITERIA TO BE ADDRESSED IN APPLICATION

KNOWLEDGE AND EXPERIENCE

Appropriate qualifications and/or extensive experience in Commerce, Business or

Accounting, and demonstrated ongoing professional development.

At least three (3) years’ experience in a senior management position within Local Government or as a senior executive in the commercial or public sector with a good understanding of the functions of Local Government.

Comprehensive knowledge of the Local Government Act 1995, Accounting Standards and other relevant legislation as it relates to Local Government finance and administration procedures.

Sound knowledge of Human Resource principles and practices.

Sound understanding of the Integrated Planning and Reporting (IPR) Framework and demonstrated knowledge of Asset Management principles.

Sound knowledge and hands-on experience in using and managing Information and Communication Technology (ICT) including networks and Local Government software operations.

Sound knowledge and hands-on experience with Local Government administration functions and procedures

Ability to manage work task priorities and provide mentoring and guidance to other team members.

View from Brookton town lookout.


POSITION DESCRIPTION

POSITION IDENTIFICATION

Position Title: Deputy Chief Executive Officer

Location: Shire Administration Building, White Street, Brookton

Classification / Award: Negotiated Package

Responsible to: Chief Executive Officer

Shire Contact Dale Stewart, Acting Chief Executive Officer

Incumbent:

POSITION OBJECTIVES

To provide high level management support to the Chief Executive Officer in carrying out statutory requirements and Council policy, including responsibility for oversight of the Shire’s financial management and reporting requirements, including:

Manage and develop staff to ensure compliance with legal and statutory requirements, relating to the Council’s financial and administrative services.

Contribute to management initiatives and coordinate the Workforce, Financial and Asset management planning to achieve the objectives of the Strategic Community Plan and the Corporate Business Plan.

Manage the Shire’s Information and Communication Technology (ICT).

Manage the administration of the Shire’s Records Management function.


POSITION ACCOUNTABILITIES

Key Responsibility

Area Duties

Health, Safety and Environment

Take responsibility for personal health, safety and fitness for work.

Perform work in a safe and healthy manner and to abide by Shire and legislative safe work procedures, instructions and safety management practices.

Use safety equipment and devices as specified.

Correct or report unsafe conditions.

Council

Attend Council and Committee meetings to present reports and record minutes, when necessary.

Prepare agenda reports for meetings of Council and action all resolutions as required.

Act as CEO as and when required.

Undertake other duties as required by the Chief Executive Officer

Promote Council within the region and local community.

Administration and Organisational Development

Manage the administration functions of the Shire with a clear focus on customer service and in accordance with Council policy.

Be responsible for the statutory compliance of all of Council’s practices and procedures in the areas of finance.

Keep abreast of changes in management practices, government legislation/policy and philosophies and techniques that apply to finance and administration.

Provide leadership to and the development of finance, and administration staff according to both personal development and organisational requirements.

Participate in the development and review of Council’s Plans and programs in line with Council objectives, including the Strategic Community Plan and Corporate Business Plan.

Act as the Council’s Equal Employment Opportunity (EEO) Officer.

Act as the Councils Freedom of Information (FOI) Coordinator.

Act as the Council’s Public Interests Disclosure (PID) Officer.

Financial Management

Oversee preparation of all financial, statistical and information reports for presentation to Council and external bodies.

Coordinate the preparation of annual reports and other major reports as directed by the CEO.

Ensure timely and accurate delivery of key finance functions including payroll, debtors, creditors and rates.


Financial Management (Cont’d)

Manage the Shire’s financial and accounting functions in accordance with Financial Management regulations, the Local Government Act 1995 and other relevant legislation.

Coordinate the preparation of the Shire’s annual budget.

Participate in the review and updating of the Shire’s corporate business plan.

Maintain and update the Shire’s long term financial plan.

Review and link the Shire’s asset management plans and workforce plan to the Shire’s annual and long term financial plan.

Ensure that the investment of the Shire’s surplus funds is managed appropriately and in accordance with Council policy.

Ensure that adequate procedures and risk management controls are in place for all financial management functions

Ensure that any Financial Management Review and/or Audit Committee recommendations are implemented.

Information and Communication Technology

Oversee and develop the corporate software system and implement continuous improvement efficiencies

Ensure risk management procedures and contingencies are developed and implemented.

Record Keeping

Ensure all records in this positions control are managed according to the LG General Disposal Authority, Record keeping Plan and legislation.

Undertake the duties as the Council’s Freedom of Information Coordinator.

REPORTING STRUCTURE / KEY RELATIONSHIPS Responsible to: Chief Executive Officer Supervision of: Senior Finance Officer, Finance Officer, Works Admin

Officer, Administration Officer Internal Customers: Shire of Brookton Staff and Councillors, Contractors External Customers: Brookton Community/Ratepayers, Government

agencies.


SELECTION CRITERIA

KNOWLEDGE AND EXPERIENCE

Appropriate qualifications and/or extensive experience in Commerce, Business or Accounting, and demonstrated ongoing professional development.

At least three (3) years’ experience in a senior management position within Local Government or as a senior executive in the commercial or public sector with a good understanding of the functions of Local Government.

Comprehensive knowledge of the Local Government Act 1995, Accounting Standards and other relevant legislation as it relates to Local Government finance and administration procedures.

Sound knowledge of Human Resource principles and practices.

Sound understanding of the Integrated Planning and Reporting (IPR) Framework and demonstrated knowledge of Asset Management principles.

Sound knowledge and hands-on experience in using and managing Information and Communication Technology (ICT) including networks and Local Government software operations.

Sound knowledge and hands-on experience with Local Government administration functions and procedures

Ability to manage work task priorities and provide mentoring and guidance to other team members.

SKILLS AND ABILITIES

High level decision making skills.

Developed oral and written communication skills.

Developed customer service, negotiation and interpersonal skills.

BEHAVIOURAL COMPETENCIES

Ability to manage work task priorities.

Highly developed teamwork and leadership skills.


CERTIFICATION The details contained in this document are an accurate statement of the duties, responsibilities and other requirements for the job. SUPERVISOR:

Print name Signature Date

As occupant of the position I have noted the statement of duties, responsibilities and other requirements as detailed in this document. EMPLOYEE:

Print name Signature Date

shhiirree oooff bbrrookkttoonn...administrative functions of council. located only 138km east,...

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