Shelby County Junior Fair Entry Instructions

Please read the entire guide before attempting to make your entry to ensure the process is done correctly.

All Shelby County Junior Fair exhibitors will complete their entries online beginning this year. This will

replace the paper forms from previous years. This help sheet will guide you through the process. All entries are

due by Monday, June 15, 2020. To count as submitted by the deadline, they must include all required

information and documents.

When completing online entries, make sure you enroll all your animals that will show at the fair and sign up for

showmanship classes. You must follow all Junior Fair rules when entering your animals. Please give us

accurate information regarding tags and the animals you will be bringing to the fair to ensure accuracy

for classes/shows and stalling purposes.

Please don’t hesitate to reach out to our office for any question you might have or assistance you may need.

Cassie Dietrich

Shelby County Extension Educator

4-H Youth Development

Dietrich.145@osu.edu

Recommended browsers: Google Chrome or Mozilla Firefox

1. Step One: Let’s get started! Sign into FairEntry – shelbycounty.fairentry.com

4-H ONLY and

4-H/FFA Families • Click on the GREEN button “Sign in

with 4HOnline”.

• You will log in with your 4HOnline

information. This was the email and

password you created for the April 1

Project Enrollment deadline.

• Entry process for FFA members

who ARE also 4-H members:

Families will login to FairEntry using their 4HOnline account as normal. For the member who is dual-

enrolled in 4-H and FFA, they will create their 4-H class entries just like everyone else. The youth will

create their FFA animal just as they did their 4-H animals but will designate their FFA chapter as the

“club”.

• FFA members who have siblings in 4-H: Login into FairEntry with your family 4HOnline information

and create a new exhibitor for the FFA member and select your chapter.

OHIO STATE UNIVERSITY EXTENSION

FFA ONLY Families

• FFA members who are NOT 4-H

members and do not have any

family members who are in 4-H:

FFA members, not enrolled in 4-H,

will create a new FairEntry account by

clicking the hyperlink below the

BLUE button that says, “Not in 4-H

and need to create a FairEntry

account?” Follow the steps to enter

exhibitor information.

2. Step 2: Go over member information. If correct, click continue. Continue through the personal

information screens.

3. Step 3: Click “Add an Entry.” ONLY “Register another Exhibitor” if the exhibitor is an FFA member.

4. Step 4: Continue through the prompts for department, class and subclass

• Find your department and click select. For a list of departments, classes and subclasses sorted by 4-H

Project Book number, visit go.osu.edu/shelbyfairentry

• Find your Class. Click select and then choose.

• Select the subclass(es) you wish to enter and then click continue.

• Classes are categorized as single-entry or multi-entry. Single-entry classes (most classes) will only allow

the exhibitor to select one subclass at a time. Multi-entry classes (examples include some of our creative

arts, horses and FFA classes) will have the exhibitor check multiple subclasses at once.

Single-Entry Class

Window Appearance

Multi-Entry Class

Window Appearance

5. Step 5: Ensure your suggested club is correct or select the 4-H Club/FFA Chapter you would like to enter

the project through. To move forward, click the Select this Club button or Continue Button at the bottom.

6. Step 6: This step is different depending on whether the entry is non-livestock (A) or livestock (B).

A. Non-Livestock

You can now select from the

following:

• Add Another Entry IF you

need to make another entry

for yourself.

• Register another exhibitor

(another family member).

• Continue to payment if

entries are all complete.

There is not payment for

our entry process. The

balance will remain $0.00.

• Move forward through the

check-out process until you

reach the screen with the

submit button. To finalize

your entries, agree to the

rules and regulations of our

fair hit SUBMIT.

B. Livestock and Other Animals

The system will prompt you to add an animal in MOST cases (market rabbits and market poultry do not have to

add animal records). Click “Add Animal” then “Enter a New Animal Record.”

• Click the dropdown box for animal type and select the animal type associated with that project.

All animals must be identified with an animal name or

tag number. Market cattle - please use the tag number

assigned to your animal at tagging in January. All other

species: Please give your animal a name or number that

means something to you so that, if we call and ask for

clarification on said animal, you know which one we

are asking about. Think about how you reference that

animal in conversations at home (name, number, pen,

color, breed, etc.) and use whatever may be.

• Answer all other questions that are required

(marked by an asterisk) for your animal type.

Your entry cannot move forward without this

information!

• Click Create and Add Animal and then

Continue on the following screen.

You MAY be prompted with additional

questions and requests for files

depending on the species you are

entering. Answer all questions and

submit all files as requested. Entries

without required information or files

will be rejected!! Click continue.

For a list of what is required for each

species, see the last page of this

document.

These must be

submitted if

required! Do not

skip through and

submit without

them.

You can now select from the

following:

• Add Another Entry IF you

need to make another entry

for yourself.

• Register another exhibitor

(another family member).

• Continue to payment if

entries are all complete.

There is not payment for

our entry process. The

balance will remain $0.00.

• Move forward through the

check-out process until you

reach the screen with the

submit button. To finalize

your entries, agree to the

rules and regulations of our

fair hit SUBMIT.

Other things to note about the FairEntry system:

• The system automatically saves, so you can stop at any point and return at a later time, if desired.

• DO NOT HIT SUBMIT until you have put in all the entries you wish to have reviewed at that time.

SUBMIT means you are sending it all in and you will be unable to go back in and add or change

anything until we have approved/rejected your submission. Once entries are approved/rejected, you can

go back into your exhibitor records and add more entries, but you will be unable to do so until then.

• FairEntry is mobile-device friendly!

DON’T FORGET!!!!

• FAMILY TAGGING - As in past years, the Family Tagging rule still applies (pg. 121 of the fair book).

All animals registered will be considered family animals, but must be initially registered under an

individual exhibitor’s name. If families wish to change which animal is assigned to which exhibitor at a

later date, they will turn in a Family Tagging form (applicable to all species except swine, form can be

found at go.osu.edu/shelbyforms).

• ALTERNATE ANIMAL - Refers ONLY to animals you are registering above and beyond the allotted

number of animals allowed to be registered. These animals are “alternates” in the event one becomes

sick or dies (see pg. 124 of the fair book). Attach them to any exhibitor in your family and put

ALTERNATE in the Animal Name box so we know this is the alternate animal.

• LIVESTOCK SHOWMANSHIP classes - These are now in the system so we do not have sign ups at

fair. These can be found under Department – Livestock Showmanship.

• MEAT PENS OF RABBITS AND POULTRY - If bringing two pens, you MUST make two separate

entries (same entry 2x). If you don’t do this, you will only be assigned one cage for two pens of animals.

• CLOVERBUDS – If Cloverbuds plan to participate in Cloverbud Share Day on Thursday of fair, we

would like for them to enter Class 403 in the FairEntry system.

• MODELING – There will no longer be a separate paper entry form. Please enter Class 400.

• PET vs. SHOW DOGS & CAVIES – If you are taking project 201D (You and Your Dog) or 215 (Cavy

Project and Record Book), be aware that there are differences in pet animals vs. show animals. Show

dogs should be entered in Department – Dogs and Class 164 while pet dogs should be entered in

Department – Special Interest and Class 44. Show cavies (who stay at the fair all week in the rabbit

barn) should be entered in Department – Rabbits and Cavies and Class 145 while pet cavies (not staying

at fair) should be entered in Department – Special Interest and Class 44.

REQUIRED INFORMATION/DOCUMENTS BY ANIMAL TYPE

Animal Type Animal Record Information Documents/Additional Info Alpacas and Llamas Animal Name

Animal Birthdate*

Beef Breeding Animal Name

Animal Birthdate*

Breeding Duck and

Goose

Animal Name

Breed

Breeding Goats Animal Name

Animal Birthdate*

NAIS Premises ID (optional, see next page)

NAIS Animal ID (optional, see next page)

Breeding Rabbits Animal Name

Breed

Sex

Breeding Sheep Animal Name

Animal Birthdate*

Sex

Cavies Animal Name

Sex

Breed

Dairy Cattle Animal Name

Animal Birthdate*

Dairy, Pygmy and

Angora Goats

Animal Name

Sex

Animal Birthdate*

NAIS Premises ID (optional, see next page)

NAIS Animal ID (optional, see next page)

Dogs Animal Name

Animal Age

Breed

Sex

License Number (dog tag #)

Permission to participate form

After submitting entries, you will receive an initial confirmation email detailing what was

submitted. Then, once your entries have been reviewed by OSU Extension/Junior Fair Board,

you will receive a second email with information regarding the acceptance or rejection of

each entry. Allow up to three business days to receive the acceptance/rejection email. If your

entry is rejected, there will be an explanation of the problem. Rejected entries need to be

fixed and resubmitted by the June 15th deadline.

Fancy and Layer

Chickens

Animal Name

Breed

Sex

Feeder Calves Animal Name

Animal Birthdate*

Sex

Breed

Colors & Markings

Location where the calf is housed

Treatment record

Picture of side profile of calf

Horses Animal Name

Breed

Animal Age

Sex

Height (in hands)

Colors and Markings

Owned or Leased

Coggins Test Date

Requested number of stalls

Picture of horse(s)

Copy of vaccination record(s)

Horse lease(s) (leased animals only)

Horse Health Assessment (leased animals

only)

Coggins record (OSF animals only)

Permission to participate form

Market Cattle January Tag #

Breed

Sex

Beginning Weight (January Weigh-In)

Market Goats and

Lambs

Animal Name

Breed

Animal Birthdate*

NAIS Premises ID (see below)

NAIS Animal ID (see below)

Breeder Name

Breeder Location

Purchased Date

Picture of scrapie tag in ear

Picture of animal’s head and face

Picture of side profile of goat

Market Hog Animal Name

Breed

Sex

Earnotch (see next page)

Pen request

Picture of left ear

Picture of right ear

Picture of side profile of hog

Market Poultry N/A

Market Rabbits N/A

* Birthdates can be approximate. Use your best estimation in all cases.

MARKET GOATS & LAMBS: Reading Scrapie Tags

NAIS Premise ID: The # specific to the flock of origin. In the

picture to the left, the Premise ID is XX2373. This number is

the same for all animals originating from the same flock. It

usually begins with a state abbreviation code (OH, IA, TX, etc.)

NAIS Animal ID: The unique ID # for the animal. In the

picture to the left, the Animal ID is 1234. This number is not

shared and is specific to that animal in the flock.

MARKET HOGS: Reading Ear Notches

https://www.youtube.com/watch?v=qM95O0mRLCM

https://www.youtube.com/watch?v=9qn-ZjILsoY&feature=youtu.be&fbclid=IwAR1Up89dqXxxSeN_omqladu-7JURjoeUg-

rnIZFDLcuYATP6QY577Ss0tOk&app=desktop