shearman sterling records reporting samples
DESCRIPTION
January 2012 - December 2012TRANSCRIPT
Records Reporting Samples
Page 1Strictly Proprietary & Confidential
Folders Steady activity throughout 2012, with peak activity in May due to case.
Inserts Steady decline in insert activity for March 2012, with peak activity in May 2012 due to case.
NEW YORKLegal Key Activity
January 2012 - December 2012
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec
Folders 1000 2000 2000 2000 3000 1000 1000 2000 1000 1000 1000 1000
Inserts 5000 7000 8000 7000 9000 7000 6000 6000 5000 5000 4000 4000
0
1000
2000
3000
4000
5000
6000
7000
8000
9000
10000
Axi
s Ti
tle
Folders & Inserts
Page 2Strictly Proprietary & Confidential
WHITE PLAINSLegal Key Activity
January 2012 - December 2012
Folders Steady decline in folder activity, with peak activity in March 2012 due to case.
Inserts Steady insert activiy throughout 2012, with peak activity in March 2012 due to case.
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec
Folders 1000 2000 3000 2000 1000 2000 1000 1000 1000 2000 1000 1000
Inserts 6000 7000 8000 7000 6000 7000 6000 6000 5000 5000 5000 4000
0
1000
2000
3000
4000
5000
6000
7000
8000
9000
Folders & Inserts
Page 3Strictly Proprietary & Confidential
NEW YORKLegal Key & Storage Stats
January 2012 - December 2012
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec
Check Ins 200 700 1000 2000 6000 7000 5000 5000 4000 5000 6000 4000
Check Outs 500 1000 3000 2000 3000 6000 7000 6000 5000 6000 5000 3000
Boxes (Closed Files) Added 100 500 300 200 300 200 100 300 100 100 100 200
Boxes Refilled 80 70 90 50 50 100 80 90 80 30 40 30
Boxes Retrieved 70 80 90 50 40 100 200 90 80 30 70 30
Boxes Destroyed 400 300 0 700 300 200 0 0 1000 0 300 0
0
1000
2000
3000
4000
5000
6000
7000
8000
Number of Check Ins, Check Outs, Boxes Added/Refilled/Retrieved/Destroyed
Check Ins Overall increase in activity, 1900%
Check Outs Overall increase in activity, 500%
Boxes Destroyed Large number of boxes destroyed in September 2012. Client matter # files destroyed due to destruction policy
Page 4Strictly Proprietary & Confidential
WHITE PLAINSLegal Key & Storage Stats
January 2012 - December 2012
Jan Feb Mar Apr May June July Aug Sept Oct Nov DecCheck Ins 0 10 10 0 0 30 10 10 0 20 10 20Check Outs 0 0 60 20 200 199 20 70 60 60 90 60Boxes (Closed Files) Added 200 400 800 400 200 500 200 400 200 200 0 400Boxes Refilled 30 40 30 10 0 50 10 0 80 0 10 10Boxes Retrieved 70 50 50 40 20 100 40 20 30 30 20 50Boxes Destroyed 100 200 300 100 100 300 0 0 0 0 0 300
0
100
200
300
400
500
600
700
800
900
Number of Check Ins, Check Outs, Boxes Added/Refilled/Retrieved/Destroyed
Check Ins Steady volume of check ins, average volume of 10 check ins
Boxes Added Large volume of boxes added in March 2012 due to case ( ) being closed
Page 5Strictly Proprietary & Confidential
NEW YORKRunners’ Logs
January 2012 - December 2012
File Requests Average of 408.33 files requested
Jan Feb Mar Apr May June July Aug Sept Oct Nov Dec
Total Request 300 400 300 500 500 450 350 400 500 450 350 400
0
100
200
300
400
500
600
Tota
l Req
uest
Onsite File Requests
Page 6Strictly Proprietary & Confidential
WHITE PLAINSRunners’ Logs
January 2012 - December 2012
SLA SLA is 45 minutes for file turnaround (from request to delivery). Actual performance equated to average of 87.5 minutes.
Jan Feb Mar Apr MayJune
July Aug Sept Oct Nov Dec
Response Time 55 40 45 60 50 40 55 45 60 50 40 60
SLA 45 45 45 45 45 45 45 45 45 45 45 45
0
10
20
30
40
50
60
70
Res
pons
e TI
me
Onsite Response Time
Response Time
SLA
Page 7 Strictly Proprietary & Confidential
Scanning Calendar & Activity (New York)
JANUARY 2013
1
8
15
2
9
3
10
4
11
5
12
6
13
7
14
40,296 Files 43 Files scanned.
Scanners 1,2 & 3 operational. Noted one “color contrast scan issue” where image not dark enough to be picked up by scanner for scan.
42,157 Images 48 files scanned.
Scanners 1,2 & 3 operational
43,217 Images56 Files Scanned
Some water damage issues on several old “yellow” files.
45,837 Images61 Files Scanned
All scanners operational, minor jam issues.
37,302 Images 46 Files scanned.
All scanners operational, minor jam issues.
43,694 Images50 files scanned.
All scanners operational, minor jam issues. Need rollers for all scanners.
41,629 Images 51 files scanned.
All scanners operational. Scanner 2 experienced numerous VRS issues, which slowed production. Scanner can only scan page count not exceeding 500 pps. Service technician required.
31,907 Images43 files scanned.
All scanners operational. Scanner 2 continued to experience VRS page count issues. Technician requested from Serve Right.
49,616 Images69 Files scanned.
All scanners operational. Scanner 2 Experiencing VRS issues with KOFAX. Technician called and will report for Monday January 17th.
46,081 Images 66 Files scanned.
All scanners operational. Scanner 2 Experiencing VRS issues with KOFAX. Technician called and will report for Monday January 17th.
Page 8Strictly Proprietary & Confidential
SUMMARY NOTES
Total Images: 952,492Total Files: 1,360Avg Images Per Day: 45,357
JANUARY 2013
Sun Mon Tue Wed Thu Fri Sat
16 17 22
2923 24
18
25
19
26
20
27
21
2841,753 Images51 Files Scanned
Scanner 3 repaired for sensor issue in afternoon.
58,995 Images 80 files scanned.
Scanners 1, 2 & 3 all operational.
55,102 Images80 Files scanned.
Scanners 1, 2 & 3 all operational.
40,903 Images57 Files Scanned
Scanners operational. VRS issues on Scanner 2.
55,301 Images91 Files Scanned
All scanners operational. Minor VRS issues on Scanner 2.
43,793 Images94 Files Scanned
Scanner 1 went down at noon, due to a Kofax/licensing issue.
30 31
48,759 Images108 Files Scanned
Service mainte-nance performed on all scanners. VRS server errors on Scanner 2.
51, 331 Images79 Files Scanned
All scanners operational. VRS server errors on Scanner 2.
50,645 Images73 Files Scanned
All scanners operational. VRS server errors on Scanner 2.
51,003 Images73 Files Scanned
All scanners operational. VRS server errors on Scanner 2.
33,501 Images41 Files Scanned
Scanner 3 down due to E038 error. Platten Motor ordered and awaiting arrival for repair.
Avg Files Per Day: 65Avg Pages Per File: 698Project Images to Date: 22,123,565Project Files to Date: 31,016
Records Reporting Samples
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