sharing & sitemailboxes under the hood
DESCRIPTION
Site Mailboxes are a new feature in Exchange Online and SharePoint Online, which helps users to work together within Outlook and SharePoint. In this session you'll learn how to configure them and see Tips & Tricks around Sharing, Collaboration and Site Mailboxes. How can I configure my sharing features and what are common usecases for site mailboxes? What's the difference between Modern public folders, Sitemailboxes, Shared Mailboxes and Yammer Groups?TRANSCRIPT
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Sharing & Sitemailboxes under the Hood Martina Grom, atwork
MVP Office 365
@magrom
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Site Mailboxes are a new feature in Exchange Online and SharePoint Online, which helps users to work together within Outlook and SharePoint. In this session you'll learn how to configure them and see Tips & Tricks around Sharing, Collaboration and Site Mailboxes. How can I configure my sharing features and what are common usecases for site mailboxes? What's the difference between Sitemailboxes, Shared Mailboxes and Distribution Lists?
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What‘s the difference?
Modern Public Folder
•Exchange Online•Outlook Integration•Widely used•50 GB / 50 Mailboxes / 2,5 TB•Kiosk: not available•Internal only
Shared Mailboxes
•Exchange Online•10 GB Storage•Outlook Integration•Kiosk: not available•Internal only
Sitemailboxes
•Exchange Online / SharePoint Online•Outlook Integration•Mails only / Documents in Document libraries•5 GB Storage•Kiosk: not available•Internal only
Yammer groups
•Yammer integrated•Outlook integration coming soon•More discussion based•Great also for external collaboration•Available
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Modern Public Folders• Free!• Exchange Online• Up to 2,5 TB at no additional costs• Outlook Integration• Not for Archiving E-Mails• No Versioning• No Check in / check out• No Notifications for changes• Not indexed by Exchange Search• Outlook 2007 – Outlook 2013, Outlook for Mac• OWA limited usage
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Demo
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Shared mailboxes• Free!• Mail enabled / centralized Mailservice• Convert into licensed version and vice versa• Good for group access• Primary solution prior to modern public folders• No separate login• Works in OWA and Outlook
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Demo
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Sitemailboxes• Integrated in SharePoint Online• Great for project sites• Easy way to upload documents• Outlook integrated (2013 only, Owners and Members)• Maximum 10 Sitemailboxes / User / Outlook• Documents accessible in Outlook• Owners or Members group (or part of a security group in that
groups, contribute permissions)• External Team members can‘t access• Requires sync scripts if Hybrid Exchange
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Demo
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Yammer Groups
• Included in Office 365 Enterprise Plans• Integration in SharePoint available• Also group collaboration with external
members• Outlook Integration coming soon• Multiple external networks available
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Demo
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•Team appears as virtual identity (e.g., [email protected])
•Working on shared queue of incoming requests
•Answering as the virtual identity, not the individual
Working on behalf of a virtual entity
•History of public conversations
•Accessible to everyone•Discoverable/searchable for everyone
•Not in the inbox
Public, unobtrusive conversations
•Working towards a shared outcome/purpose
•Working together on shared deliverables
•Need to get all the tools we need to be successful
Working together as a team
•Share information•Collaborate•Discuss•Vote•Praise•Announce
Collaborate with a group
Site MailboxesPublic Folders Shared Mailboxes Yammer Group
When to use what?
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About me
Martina GromCEO atwork
BloggerCloud [email protected]
blogs.technet.com/austriaBlog.atwork.at
cloudusergroup.at@magrom
Publications