Lynda Wayne GeoMaxim / Federal Geographic Data Committee

1

Data, data, everywhere And all the drives did shrink

Data, data, everywhere But none of it in sync

April 1, 2015 GeoMaxim

DATA

META

DATA

SHA

RE

Sharing Geospatial Data: Lessons Learned

or Finding Your Inner Data Manager

The Nitty Gritty of ISO Metadata

- a 3 hour intensive -

Lynda Wayne

GeoMaxim

Lynda Wayne GeoMaxim / Federal Geographic Data Committee

1

Data, data, everywhere And all the drives did shrink

Data, data, everywhere But none of it in sync

April 1, 2015 GeoMaxim

DATA

META

DATA

SHA

RE

Sharing Geospatial Data: Lessons Learned

or Finding Your Inner Data Manager

Data Management 2

The Good Old Days ----------------------------------------------------

1923 1947

1959 1974

When librarians managed books, cartographers maps, and programmers bits and bytes

2014

1997

---------------------------------------------------- Data Management

3

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Data, data everywhere

Fast Forward

info resources applications

digital maps

geo dbases

imagery field data historic

data

webmaps services

data

I know it’s in there someplace… If I’m not back in

two days, organize a search and rescue team

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Data Sharing Initiatives State, Regional, and National

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---------------------------------------------------- Where’s the Data?

Louisiana Coastal GIS Network (LCGISN)

Gulf-wide Information System (G-WIS)

National Spatial Data Infrastructure (NSDI)

Clearinghouse

STATE REGIONAL NATIONAL

------

------

------

- - --------------------------------------------------------------------------------- Purpose:

Inventory of Louisiana digital coastal data

Partners: LA state government and coastal research community

Sponsor: US Geological Survey

Purpose: Inventory and collection of oil spill contingency planning information resources

Partners TX, LA, MS, AL, and FL Natural Resource agencies

Sponsor: Bureau Ocean Energy Management, Regulation and Enforcement (BOEM fka MMS)

Purpose: Establish web catalog to publish and locate information about national geospatial data assets

Partners NSDI Stakeholder Community (all levels gov, tribal, private sector, NGOs, university, and other)

Sponsor: Federal Geographic Data

Committee

Data Management Initiatives State

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---------------------------------------------------- Louisiana Coastal GIS Network (LCGISN)

What Worked -----------------------------------------------------------------------------------

• Broader scope (Fed) and $ponsor

• Outreach and initiation of digital

coastal data community of practice

• Focus on data (vs findings) = new

perspective - data as corporate asset

• Inventory process seeds practices:

- data documentation

- data sharing

• Coordination with library scientists

What Didn’t

• Coastal researchers leading data

management project, e.g.:

- Structuring data for store/retrieve

- keywords

• Authoritarian ‘give us your data’

approach

• Lack of standards

• Documenting other people’s data

Data Management Initiatives Regional

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---------------------------------------------------- Gulf-wide Information System (G-WIS)

What Worked -----------------------------------------------------------------------------------

• Broader scope (Fed) and $ponsor

•Mission-specific focus

oil spill contingency planning:

- codified data requirements

- kindred organizations performing

same task

• Data compilation by single source

with task-specific expertise:

- content/format consistency

- project focus on data sharing vs.

development

What Didn’t

• Coastal researchers leading

complex data management project,

same data for different:

- geographies (states)

- time periods (collection & update)

- design relative to use

• Single geography for region

- multiple projections and datum

- state boundary gaps

• Centralized data storage

Cle

arin

ghouse

NSDI

Met

adat

a

NSDI

Sta

ndar

ds

NSDI

Fra

mew

ork

NSDI

Par

tner

ship

s

NSDI

NSDI Clearinghouse

Data Management Initiatives National

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----------------------------------------------------

What Worked -----------------------------------------------------------------------------------

• Federal leadership – provide infrastructure vs funding

• Use of standards - Z39.50 - metadata

• Bottom up empowerment approach, e.g. network of self-managed nodes

• Education and outreach - workshops, guidance

documents - Don’t Duck Metadata - CAP funding

What Didn’t

• Unfunded mandate

• Perception that metadata is written

so others can discover/use your

data

• Node installation and maintenance

requirements (minor issue)

Incorporate Into the Business Practice establish responsibility via assigned tasks, policy, and guidelines support by allocating resources: time, $, staff and involve the right experts early set expectations via performance measures manage data as capital asset and incorporate data lifecycle planning

Use Standards

metadata protocols data models and workflows thesauri, spatial references…

participate in standards development & update – advocate for change before going your own way

• staff

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Lessons Learned Best Practices for Data Sharing and Management Initiatives

Incorporate

Into Business

Practice

To Do

Use

Standards

Outreach

&

Educate Focus

on

Implementation

Outreach & Educate

be open - facilitate input at all levels provide training develop guidance and reference docs have fun (when you can): contests, logos, awards, etc.

Focus on Implementation

design for and pilot with users decentralize / empower contributors emphasize benefits to contributors (vs users) make metadata, QA/QC, and publication part of the process distribute the effort, e.g. data management role at each stage: collection, analysis, QA/QC, review, etc.

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Lessons Learned Best Practices for Data Sharing and Management Initiatives

Incorporate

Into Business

Practice

To Do

Use

Standards

Outreach

&

Educate Focus

on

Implementation

Do your best work

Document your work

Share your work

Data Sharing and Management It’s the right thing to do

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Professional Ethic

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FGDC METADATA HAPPENINGS: • ISO Implementation Forum / MWG

2nd Weds/month, 3:00-4:30 (E)

Next Forum: Next Wednesday - April 8 OpenGeoMetadata Initiative Kim Durante, Stanford Libraray

• ISO Geospatial Metadata Editors Registry https://www.fgdc.gov/iso-metadata-editors-registry

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FGDC METADATA HAPPENINGS: • Project Open Data Geospatial Metadata

Standards Crosswalks • CSDGM to POD • ISO 19115 to POD https://project-open-data.cio.gov/v1.1/metadata-resources/#field-mappings

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DISCUSSION: What are your organizational data management strengths and shortcomings?

CONTACT: Lynda Wayne LWayne@USGS.gov