sharepoint soft skills: governance ryan jones, micron january 26, 2011
TRANSCRIPT
SharePoint Soft Skills: GovernanceRyan Jones, Micron
January 26, 2011
Governance
What is Governance?
Microsoft (TechNet)Governance is the set of policies, roles, responsibilities, and processes that you establish in an enterprise to guide, direct, and control how the organization uses technologies to accomplish business goals.
Experts in the field Lots of experts in the SharePoint world
Joel Oleson John Roe Robert Bogue Paul Culmsee and many others
References Just Bing for “SharePoint Governance” Last slide – is some that I used to finalize my
thoughts
From Joel OlesonThink of SharePoint Server as plastic. If you have a vision for what you want SharePoint to become and you carefully define that mold based on features in the product, then you can mold SharePoint into virtually anything you want. But what happens if you don't have a mold? It turns into goo. Think of SharePoint service models as the molds. IT shops have turned to service models to give SharePoint consistency and standards. Service models work hand in hand with governance…
http://searchwinit.techtarget.com/tip/Balancing-SharePoint-governance
Everyone is doing it! The real question:
How much are you doing it?
My Goals You get an idea of my thoughts around
Governance You receive input from your peers on
topic Opportunity to share your ideas Hope you leave with new ideas or
suggestions to address your needs in your respective roles
Where do you start? What is your role? What sponsors do you have? What is your Business? What is SharePoint going to be used for? Is something out of control? From Scratch? Other thoughts?
Areas you may focus on for Governance
Central Portal
Division Areas
Groups & Team
Projects & Workspaces
Personal Sites
Farm/System/Configuration
Another way to group Governance
System/Farm Content Management
Site Level Management
(SLM)
User Level Management
(ULM)
Put them together where you need them
Governance Team(s)
System/Farm Content Management
Site Level Management
(SLM)
User Level Management
(ULM)
System/Farm
System/Farm – Factors (brainstorming)
Hardware Farm Size Budget
Budget # Farms Disaster
Recovery SQL limits,
Availablity Bandwidth Business
systems Cloud
Managed Paths Legal Records Dept. Upload
Requirements Admin Tool
Needs SLAs Customizations Workflows Search
Requirements
3rd Party Add-ins External Access Security Training
Concerns Quota limits Taxonomy Metadata Design Licenses And more
Who is on the team? (brainstorming)
Sponsor $$ Business Sponsor Legal Representative Server Admin (IT Pro) BPA(s) Subset of the Site
Admins (owners) Operations DBA
Architect(s) Executive ? Content Owners Maybe others
System/Farm – Outcomes (brainstorming)
Taxonomy Production ready farm
and configured Documents (Charter) Policies Training plan Roles &
Responsibilities A Leader How often are you
going meet Processes Operations needs Search Plans And more..
Governance Team(s)
System/Farm Content Management
Site Level Management
(SLM)
User Level Management
(ULM)
Content Management
Content Management - Factors
Who is on the team?
Content Management - Outcomes
Governance Team(s)
System/Farm Content Management
Site Level Management
(SLM)
User Level Management
(ULM)
Site Level Management (SLM)
SLM - Factors
Who is on the team?
SLM - Outcomes
Governance Team(s)
System/Farm Content Management
Site Level Management
(SLM)
User Level Management
(ULM)
User Level Management (ULM)
ULM - Factors
Who is on the team?
ULM - Outcomes
Do you know what you need to do now?
Questions/Open Discussion
References http://
kjellsj.blogspot.com/2010/05/sharepoint-governance-part-i-eating.html
http://kjellsj.blogspot.com/2010/05/start-with-simple-governance-sharepoint.html
http://kjellsj.blogspot.com/2010/05/minimal-governance-plan-sharepoint.html
http://www.endusersharepoint.com/2010/05/04/how-to-jumpstart-sharepoint-governance/
http://www.sharepointgovernance.org/default.aspx
http://technet.microsoft.com/en-us/office/sharepointserver/bb507202.aspx
http://technet.microsoft.com/en-us/sharepoint/ff800826.aspx