shalin liu performance center · reception hall located on the 3rd floor of the shalin liu...
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Since 1981, Rockport Music has been committed to enriching lives through great music. Located in the scenic seaport
village of Rockport, Massachusetts, Rockport Music presents exceptional musical performances and events year
round, including the acclaimed Rockport Chamber Music Festival which began in 1981. Rockport Music also presents
classical, jazz, folk and world music—as well as film events and HD simulcasts from the Metropolitan Opera and
England’s National Theater.
SHALIN LIU PERFORMANCE CENTER Opening in June 2010, the Shalin Liu Performance Center (SLPC) is a 334-seat performance facility with state-of-the-
art acoustics and breathtaking ocean views. It was built on the site of the former Haskins Building, a Second Empire
Victorian landmark that was built in the 1860’s. The façade of SLPC is very similar to the original façade of the
Haskins Building. Funding for the SLPC was provided through private individual donations, grants, and foundations.
Nearly $20 million was raised for the building project which provides a permanent home for the Rockport Chamber
Music Festival and other outstanding offerings throughout the year. Please visit our website for more information:
www.rockportmusic.org.
The Concert Hall is a true music facility that is ideal for many music and performance genres. In addition to the
Concert Hall, the Reception Hall on the third floor is a beautiful event space with dramatic ocean vistas available for
special occasions including conferences, wedding receptions, and dinners as well as community events.
Since its opening in June 2010, there have been over 900 presentations in the performance hall—many of them sell-
outs—and nearly 200 events in the reception hall. Presenters run the gamut from classical pianist, Peter Serkin, to
jazz great, Dave Brubeck, to the 8-year-old prodigy, Gavin George. Grammy-award winner, Paula Cole, is a regular
sell-out and Livingston Taylor has regaled audiences with music and stories. Some of the most-sought-after tickets
are for the Metropolitan HD broadcasts, which are typically on Saturday afternoons.
…The Shalin Liu Performance Center, which, with its floor-to-ceiling windows along the back of the stage, is unquestionably one of the most beautiful concert venues I’ve ever seen. It sounds pretty good, too. Watching the colors of the sky evolve into dusk over the course of a concert is an experience anyone can appreciate.
- Peter Van Zandt Lane, The Boston Music Intelligencer
Overview
GENERAL Overall building
Over 10,000 square feet ADA compliant, including 31-person elevator Silent, computer-controlled HVAC system
Parking*
On street (near proximity metered April-November; further away, free) Rockport National Bank (based on availability and prior arrangement) –Approximately 40-50 cars Peg Leg Inn (based on availability and prior arrangement)
Green room with :
Sofas and chairs Practice piano Video/audio feed from stage
Large private restroom Clothes steamer
Recording/broadcast facilities
Box Office, Website, and Marketing Services*
CONCERT HALL Seating Capacity: Approximately 330; actual depends on event and presenter preferences ; see Guidelines,
Policies and Rental Fees Sheet
Stage Dimensions: 16’ deep by 29’ wide
Maximum number of performers on stage:
Chamber ensemble: 18 Choral ensemble with piano: 25 Non-acoustic (with sound system equipment)ensemble: 8 -10
Steinway 9-foot concert grand piano*
12 Wenger musician chairs
15 music stands
Usher services
Projection equipment*
Full high-definition, high-output digital projector (Panasonic PT-DW1000W) Drop-down projection screen 11’3” x 20’
Lighting*
48 dimmers 6 ETC Source 4 Par with Wyborn Four runner
16-frame color scrollers
6 ETC Source 4 Par 16 ETC Source 4 Lekos (6x50°, 2x26°, 4x19°)
Audio*
Allen & Heath iLive T-112 with IDR-32 rack box and XDR-16 stage box
48 inputs, 24 outputs 8 groups, 8 matrix (mono), 8 matrix (stereo),
8 DCAs
Local FOH connections for 16-line inputs and 8 outputs House monitors, mics, stands, cables (refer to Concert
Tech Rider for specific listing)
Features and Specifications
RECEPTION HALL Located on the 3
rd floor of the Shalin Liu Performance Center. Access by elevator or stairs.
Capacity (estimated):
Banquet seating only (no bar or receptions space set-up): 160
Banquet seating with bar, dance floor & buffet : 110
Standing reception with bar, serving tables and a few cocktail rounds : 250
Conference/Meeting: 56
Room Dimensions:
Sun Room (area closest to the ocean): 41’9” wide x 22’7” deep
Reception Hall (connected and perpendicular to Sun Room) 24’3” wide x 47’ deep
The two rooms may be separated by screens for two discrete areas. However, only a single function may
scheduled in the entire hall during an available time slot.
Available Inventory (some fees apply):
Catering kitchen with:
Commercial refrigerator/freezer
Commercial oven/range
Two convection ovens
Restaurant-style sink
Energy-efficient, Hi-speed rack dishwasher
160 Banquet Chairs
Tables:
Six 8’ rectangular
Eight 6’ rectangular
Three 36” rounds
Ten 36” bistro tables
Baby Grand Piano with CD player unit
Lectern
A/V System with surround sound, built in projector and a 10’ drop down screen.
Beverage services. Please read this section carefully.
ALL alcohol must be purchased through Rockport Music. NO EXCEPTIONS. This is per the laws of the
Commonwealth of Massachusetts. Please refer to the Rockport Music Beverage Service Policies for
further details or contact the Director of Rentals at 978-546-7391 x.111
Features and Specifications—continued
GENERAL GUIDELINES All rental events will have a Manager assigned for the duration of the event. That manager has final say in
policies and procedures and the renter—and their guests or patrons—must comply with the manager’s decisions. This is required for the health and safety of anyone on the premises as well as minimizing the imposition on the SLPC’s neighbors .
CONCERT HALL RENTAL GUIDELINES Technical Specifications: Renters must provide Rockport Music with all technical specifications for the event
at least 2 weeks prior to the scheduled event . If renter is using an outside audio engineer, renter must all
provide the engineer’s contact information.
Parking Plan: renter must consider and commit to a parking plan at the time the contract is signed.
Sound check/rehearsal: must be completed no less than 30 minutes prior to the scheduled start of the
performance in order to allow patrons to enter and be seated. If the sound check continues beyond this point,
the Manager-on-Duty has the authority to end the sound check/rehearsal to allow patrons to enter the
Concert Hall.
Food/Beverages: Food and beverages are NOT permitted in the seating area of the Concert Hall. Bottled
beverages may be consumed by the performers on stage.
Merchandise: If merchandise is sold on-site, Rockport Music receives 21.25% of all proceeds. This fee
includes Rockport Music’s commission as well as applicable sales tax payable by check within 10 days of
performance.
Piano: if the renter is using Rockport Music’s Steinway Concert Grand Piano for the performance, the piano
will be tuned within 48 hours prior to the scheduled start of the event and an additional fee will be added to
the overall bill.
Photography/Videotaping: If you plan to have a photographer or videographer on-site for the concert, please
ensure that he/she are aware that they should be respectful not to disturb the conce rt attendees. A silent
shutter or consideration to take pictures between pieces is requested.
Payment:
Renter handling Box Office : Final payment to Rockport Music is expected prior to the start of the event. Rockport Music handling Box Office : the settlement check will be MAILED to the presenter within 7
working days after the conclusion of the event. Rockport Music WILL NOT cut a check the day of the performance.
Box Office and Web Site Services:
No additional fee: No box office or web services. Renters handling their own ticketing for a public event
will receive a listing on the Rockport Music website calendar; the listing provides a link to the renter’s
web site. No other mention is made on the Rockport Music web site or in printed Rockport Music
materials.
$200 fee: Web services but not box office. Renters may opt to publicize their event through the Rockport
Music web site. This listing fee includes a full program description plus photo plus calendar listing. Some
events will require specific approval for website inclusion.
Concert Hall Guidelines, Services and Fees
$500 fee: Box office services, online ticketing (through RM web site), web site promotion. Please note: Once
all of the pertinent information is available and the contract has been signed , the Rockport Music Box Office
requires 10 business days to set up the event and make it available for ticket sales; Renters utilizing this
option receive:
Online ticketing through the Rockport Music web site and Box Office
Inclusion in Rockport Music’s web site calendar (and direct link to online ticketing)
Full listing of the event—with photo—on Rockport Music’s web site
Link to renter’s web site (if applicable)
Brochure & Posters: Inclusion in Rockport Music’s printed brochures is not available. Poster presence
within the SLPC is based upon availability and Rockport Music’s discretion. Rockport Music will certainly
display renter’s event posters at the Rockport Music Box Office (located immediately adjacent to SLPC) as
soon as tickets are on sale for the event and poster is available.
Seating Structure: Renters may have the option of selling either general admission or reserved seating. The
two revenue configurations for reserved seating are as follows:
Classical Revenue Lay-out:
Tier 1—132 Orchestra, 57 Balcony. Tier 1 Total 189 seats
Tier 2—52 Orchestra, 25 Balcony. Tier 2 Total 77 seats
Tier 3—10 Orchestra, 50 Balcony. Tier 3 Total 60 seats
Obstructed—8 Balcony. Total 8 seats
Total seats: o 326 without obstructed view seats o 334 with obstructed view seats
Gross Revenue Lay-out:
Tier 1—132 Orchestra, 57 Balcony. Tier 1 Total 175 seats
Tier 2—62 Orchestra, 25 Balcony. Tier 2 Total 125 seats
Tier 3—58 Balcony.
Tier 3 Total 58 seats
Obstructed—8 Balcony. Total 8 seats
Total seats: 334
Deposit: a 50% deposit is required with the signed contract in order to hold the contracted dates in the
schedule.
Insurance: Liability insurance is required to be carried by renters. If it is a concert or ticketed presentation,
the renter will need to obtain—and provide suitable documentation to Rockport Music—an insurance rider for
the day of the scheduled event. Alternatively, the renter may pay a $100 fee to Rockport Music to be included
in its liability insurance rider.
Staffing: all events held at the Shalin Liu Performance Center require at least a Manager-on-Duty. This
individual will be responsible for handling questions regarding the building, safeguarding the well -being of
everyone on site, and ensuring the renter and its representatives comply with all facilit y usage and safety
guidelines. If additional staffing is required (e.g., audio engineer), additional costs will apply. Staffing
requirements are left solely to the discretion of the Operations Manager.
Concert Hall Guidelines, Services and Fees—continued
GENERAL GUIDELINES Any rental event will have a Manager assigned for the duration of the event. That manager has final say in
policies and procedures and the renter—and their guests or patrons—must comply with the manager’s decisions. This is required for the health and safety of anyone on the pre mises as well as minimizing the imposition on the SLPC’s neighbors.
Rockport Music strictly adheres to the laws of the Commonwealth of Massachusetts as well as those of the Town of Rockport. We fully expect renters—and their guests—to do the same.
RECEPTION HALL RENTAL GUIDELINES Logistical Specifications: Renters must provide Rockport Music with all event specifications for the event at
least 2 weeks prior to the scheduled event .
Load in/Load out:
Depending on the event, load-in may require 1 ½ hours to 3 hours. Please discuss with caterer and
consider in your overall rental time.
Load out should be completed within 1 hour after the scheduled end of the event and should conclude by
midnight.
Cleanliness: the Reception Hall and Kitchen MUST BE left in the same condition as it was when load-in began.
This means:
Kitchen should be clean with countertops wiped and any food debris cleared.
Any rented tables, linens, glassware, etc., should be collected in one area near the elevator for pick -up by
the rental vendor.
Rockport Music supplies/equipment utilized should be put in order (chairs stacked on dollies and in
closets, tables broken down and placed in closet).
Equipment Rental Delivery/Pick-up: Must be coordinated with Rockport Music to ensure staff is on-site to
receive delivery personnel.
Decorating: Items may not be attached to the walls or hung from the light fixtures.
BEVERAGE SERVICE POLICY Identification: All persons requesting alcoholic beverages must be prepared to present a positive proof of age
when asked by a bartender, service person, manager or security officer. A valid driver’s license or picture ID
with proof of age must be presented.
Under-age consumption: Parents and/or guardians may not purchase or provide alcohol to underage g uests.
Serving: Alcohol must be served by Rockport Music staff or an approved TIPS -certified bartender. Alcoholic
beverages MAY NOT BE brought onto the property.
Consumption: Alcoholic beverages may be consumed in moderate amounts only. Excessive consu mption of
such beverages and/or intoxication is strictly prohibited.
Limits: Alcoholic beverage service is limited to a maximum of 4 hours and will be discontinued ½ hour prior to
the scheduled end of the event. For example, if the event is scheduled t o end at 11 PM, alcohol beverage
service will be discontinued at 10:30 PM.
Intoxication: Persons showing signs of intoxication will not be served alcohol. Bartenders, service personnel
and managers may refuse alcoholic beverage service to any guest.
Food: Whenever alcohol beverages are being served, food must be provided for the duration of the beverage
service.
Reception Hall Guidelines, Services and Fees
Bar Order: All alcohol beverage orders must be placed by Rockport Music staff through a licensed Massachusetts beverage distributor AT LEAST 30 DAYS PRIOR TO THE EVENT. Neither renters nor their caterers may provide any alcoholic beverages of any kind. Failure to adhere to this policy will result in a fine and discontinuation of all alcoholic beverage service at any time during the eve nt.
STANDARD BEVERAGE/MIXER LIST Price is per opened bottle
House Wines
White Oyster Bay Sauvignon Blanc, New Zealand $16 Toad Hollow Chardonnay $16
Bogle Chardonnay, California $16
Joel Gott Chardonnay $20
Red
Gascon Malbec, Argentina $16
Bogle Merlot, California $18
Bogle Cabernet, California $18
Mirassou Pinot Noir, California $14
Canyon Road Cabernet, California $10
William Hill Cabernet, California $14
De Loach Cabernet Sauvignon $16
Sparkling
Saint-Hilaire Limoux, France $18
Mondavi Woodbridge Sparkling, California $16
Domaine Chandon Brut, California $28
Premium Wines
White
Bortoluzzi Pinot Grigio, Italy $21
Chateau de Sancerre Sauvignon Blanc, France $35
Liberty School Red Label Chardonnay, California $34
Newton Cellars Red Label Chardonnay, California $34
Red
Joel Gott Cabernet Sauvignon, California $26
Stag’s Leap Merlot, California $40
Duckhorn Merlot, California $55
Autard Chateauneuf du Pape, Rhone Valley $50
Sparkling
Veuve Clicquot Brut, France $75
Moët et Chandon, France $75
Beer
Sam Adams $2.50
Stella Artois $2.50
Fisherman’s Brew $2.50
Ipswich Ale $2.50
Smutty Nose $2.50
(Select 2)
House Liquor Brands
Liquor
New Amsterdam Vodka $23
Beauport Vodka $39
Tanqueray $46
Knockabout Gin $41
Bacardi $32
Captain Morgan $44
Dewar’s $56
Jameson Irish Whiskey $65
Premium Liquor Brands
Ketel One $58
Bombay Sapphire $60
Crown Royal $64
Johnnie Walker Black $80
Macallan 12 $80
Makers Mark $60
Knob Creek $80
RENTAL RATES AND FEES
Each rental period includes 1 1/2 hours for load in and 1 hour for load out, so a total of 2 ½ additional hours. Some
events require additional load-in and load out time and this should be considered in the overall rental period.
Friday, Saturday and Sunday Commercial/Private Non-Profit/Community Concert Hall Only
5 Hours $2850 $1650
8 Hours $3575 $2200
Reception Hall Only
5 Hours $3025 $1650
8 Hours $3850 $2300
Reception Hall Only Peak Season Saturdays (May-September)
8 Hours $4950 $3025
Entire Shalin Liu Performance Center
8 Hours- October-April (Non-Peak Season) $4400 $2750
8 Hours- May-September (Saturdays Peak Season) $5500 $3575
Monday—Thursday Commercial/Private Non-Profit/Community Concert Hall
5 Hours $1750 $1325
8 Hours $2300 $1650
Reception Hall Only
5 Hours $1750 $1100
8 Hours $2000 $1300
Entire Shalin Liu Performance Center
5 Hours $2200 $1650
8 Hours $2750 $1925
OTHER FEES Audio and Lighting Engineer: $55/hour and $40/hour Audio Equipment: Depends upon level of needs, but ranges $150-$500. Lighting Design: Standard concert lighting is provided as part of rental price, but specialty lighting is $200 Piano Usage: $250, includes piano tuning Parking: Rockport National Bank: Based upon availability and requires parking detail which costs approximately $225. Peg Leg Inn: Based upon availability and varies by season. Alcohol:
Renters wishing to have bar service can have either a cash bar or a bar based on consumption.
Consumption bar prices are listed under Standard Beverage/ Mixer List .
Bartenders (number needed dependent on type of event and number of attendees):
Two Hour event (2 bartenders): $300
Four Hour event (2 bartenders): $500
Catering Fee: $200 fee if renter uses a vendor not on Rockport Music Preferred Vendor List
Rental Rates
FREQUENTLY ASKED QUESTIONS
May we schedule an event in the reception hall during a scheduled concert?
No. We only schedule a single event in the entire Shalin Liu Performance center at any given time.
What is the capacity of the reception hall?
Standing Reception with bar and one food station: 250 Standing Reception with bar, two food stations and 3 small cocktail rounds: 200 Sit-down dinner with bar and dance floor: 110 Sit-down dinner with bar: 160
Where do our guests park? There are a variety of options available in addition to street parking. Please refer to the Guidelines,
Policies and Fees sheet for specific information and rates. Can we bring in our own beverages, including alcohol?
All alcohol MUST BE purchased through Rockport Music; billing is based on consumptio n. For more details, please refer to the Guidelines, Policies and Fees sheet.
May we hire our own bartenders? Rockport Music or approved catering companies provide the bartenders. Any bartender working an
event at the SLPC MUST BE TIPS certified in Massachusetts. May we hold our ceremony on the stage?
Ceremonies may be held on the stage. There is an additional fee for use of the performance hall in addition to the reception hall. For more details, please refer to the Guidelines, Policies and Fees sheet.
Does Rockport Music provide event coordinating services? No. We can make recommendations, but the Operations Manager IS NOT an event coordinator, nor is
the Manager on Duty at the time of the event responsible for event coordination. Please refer to the Guidelines, Policies and Fees sheet for additional information.
What hours is the hall available to rent? The Shalin Liu Performance Center is located in a mixed commercial/residential area. Consequently, we
try to minimize the impact of people arriving and departing from the hall on our neighbors. In general, we do not open the hall for deliveries prior to 8 AM and events are expected to be completed by 11 pm and catering departing by midnight.
What is the rental period? Please refer to Guidelines, Policies and Fees sheet for specifics.
May we have a DJ or live band for our event in the Reception Hall? As stated previously, the Shalin Liu Performance center is located in a mixed commercial residential area.
As such, we are subject to the local Town of Rockport noise ordinances. DJs and bands must be aware that volume levels will be monitored and should be followed during the function. The On -Duty manager is the final arbiter of what is an acceptable noise level; if the DJ or renter does not abide by th e on-duty manager’s requests, the Rockport Police will be contacted.
Also note, for safety, noise levels, and HVAC purposes, we ask that the windows and French doors remain closed.
Do you have a list of recommended caterers or may we hire any caterer? Please refer to the Preferred Caterers list for our recommended caterers If you do not use a caterer from the Preferred list, there is an additional $200 cleaning fee
Frequently Asked Questions
CATERERS
Beach Gourmet 76 Prospect St. Gloucester, MA 978.282.1414 [email protected]
Capers 21 Emerson Street Stoneham, MA 781-279-5100 or 800-465-6509 www.caperscatering.com
Chive 252-R Rantoul Street Beverly, MA 978-998-9532 Jennifer Frost:[email protected] www.chiveevents.com
Willow Rest (Parties under 75) 11 Holly Street Gloucester, MA Melissa Donati: 978-283-2417 www.willowrest.com
Jasper White’s Summer Shack 149 Alewife Brook Parkway Cambridge, MA 617-669-8552 Hilary Neville: [email protected] www.summershackrestaurant.com
Tim S. Hopkins Catering 8 Scot’s Way Essex, MA 978-768-9990 Chris Hopkins: [email protected] www.tshcatering.com
Vinwood Caterers 3 Union Street Ipswich, MA 01938 978-356-3273 www.vinwood.com
The Catered Affair P.O. Box 432 Hingham, MA 781-982-9333 www.thecateredaffair.com
Bonne Bouche Caterers Wenham, MA Jen Sanford: 978-423-7181 [email protected] www.bonnebouchecaterers.com
Creative Catering 58 Park Street Beverly, MA 978-921-0448 www.creative-catering.com
RENTAL Gloucester Rentals 978-281-3266 www.glourental.com
Rentals Unlimited 781-341-1600 www.rentals-unlimited.net
Peterson Party Center 781-729-4000 www.ppcinc.com
Event Company 978-283-4884 www.rentent.com
FLORISTS Audrey’s Flower Shop 978-283-2171 www.audreysflowershop.com
Celia’s Flower Studio 978-879-4490 www.celiasflowerstudio.com
Sage 978-282-9582 www.sagefloralstudio.com
Lilac and Lilly 978-473-9194 www.lilacandlillyfloraldesign.com
Preferred Purveyors
PHOTOGRAPHERS Tim Correira www.timcorreira.com
Erica Ferrone www.erricaferrone.com
Hadrien Dimier www.hadriendimier.com
EVENT PLANNERS Robin Perry 978-282-9570 www.friendofthebride.org
Danielle Maccini 781-608-4303 [email protected]
Paula Marrero 978-304-0773 [email protected]
Photographs by Tim
Corriera, Erica Ferrone and
Hadrien Dimier