sevp special report webinar - study in the states · provide feedback on this presentation at...
TRANSCRIPT
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SEVP Special Report Webinar
Tuesday, March 20, 2018 │2-3 p.m. EDT
SEVP Portal
• Welcome to today’s SEVP Special Report Webinar: SEVP Portal
• The webinar will begin promptly at 2 p.m. EDT
• Audio will stream through your computer speakers
• Please take a moment to answer the poll questions on your screen
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SEVP Special Report Webinar
Tuesday, March 20, 2018 │ 2-3 p.m. EDT
SEVP Portal
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Housekeeping Notes
• Download items in the Webinar Resources pod – Hyperlink appendix – Presentation PDF – Glossary
• Have questions about the SEVP Portal? – Submit questions throughout the webinar using the Questions for
SEVP and Technical Difficulties pod
• Experiencing technical difficulties? – Provide a description of the issue through the Questions for SEVP
and Technical Difficulties pod
• Webinar recording and resources available after event
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Today’s Presenters
Helene Robertson
Tracy Diaz
Systems Management Unit
Systems Management Unit
Kevin Overstreet
SEVP Response Center
Marissa Tinsley Moderator
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Presentation Overview
SEVP PORTAL OVERVIEW 1
CREATING AN SEVP PORTAL ACCOUNT 2
NAVIGATING THE SEVP PORTAL 3
INFORMATION FOR DSOs 4
HELPFUL RESOURCES 5
Provide feedback on this presentation at StudyintheStates.dhs.gov/Survey
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Ask the Audience
Today’s Audience Are you an international student or DSO?
Select a response
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Ask the Audience
Today’s Audience DSOs: How many students do you
currently have engaged in practical training at your school? Students: What is your current practical training status?
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SEVP PORTAL OVERVIEW
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Introducing the SEVP Portal SEVP PORTAL OVERVIEW
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Initial Users
• F-1 students participating in post-completion OPT – Includes students participating in STEM extension
• M-1 students participating in practical training
SEVP PORTAL OVERVIEW
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Deployment Information
• SEVP Portal scheduled to go live March 23, 2018
• DSOs: – Ensure students have up-to-date email addresses in SEVIS
• DSOs and students: – Review practical training reporting reminders – Required to keep records up to date – Special considerations for STEM OPT extension
SEVP PORTAL OVERVIEW
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Ask the Audience
SEVP Portal Launch DSOs and students:
How did you prepare for the SEVP Portal launch?
SEVP PORTAL OVERVIEW
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Benefits for Students SEVP PORTAL OVERVIEW
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• Holds students accountable for adding or changing certain information – Students must work with DSO to
report other changes to maintain their student status
• No additional cost for students to access the SEVP Portal
Benefits for DSOs SEVP PORTAL OVERVIEW
DSOs: Keep in touch with students engaged in practical training
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Frequently Asked Question
SEVP Portal Requirement Does federal regulation require
students to use the SEVP Portal? Are DSOs held to the 21-day reporting requirement to update a student’s SEVIS record if the student fails to report information through the SEVP Portal?
SEVP PORTAL OVERVIEW
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Functionality SEVP PORTAL OVERVIEW
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Functionality for STEM OPT Students SEVP PORTAL OVERVIEW
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Frequently Asked Questions
STEM OPT Students Has SEVP considered placing a
reminder in the portal so STEM OPT students receive a notification to update their Form I-983?
SEVP PORTAL OVERVIEW
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CREATING AN SEVP PORTAL ACCOUNT
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Account Creation Overview CREATING AN SEVP PORTAL ACCOUNT
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• SEVP Portal sends email to student – Email sent from [email protected] – Email subject line:
• Optional Practical Training Approval – the next step. Create an SEVP Portal account
• If student does not receive email: – Check spam or junk mail folders – Contact DSO to:
• Confirm correct email address in SEVIS • Request that the portal resend the account creation email
Step One CREATING AN SEVP PORTAL ACCOUNT
SEVP Portal Sends Account Creation Email
DSOs: Tell your students what to expect when creating an
SEVP Portal account
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Frequently Asked Question
SEVP Portal Account Creation
Email Will students receive an email when the SEVP Portal launches?
CREATING AN SEVP PORTAL ACCOUNT
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• Email contains a unique link to create an account – Link can only be used once and cannot be shared – Student must click the link to open the registration page
• Enter SEVIS ID number on registration page – Must use their correct, current
SEVIS ID number – Account will lock after three incorrect attempts to enter a SEVIS ID
number
• Students prompted to create a password – Enter password twice and click “Create Account”
Step Two CREATING AN SEVP PORTAL ACCOUNT
Create an SEVP Portal Account
STUDENTS: Find your SEVIS ID number
on the upper left hand corner of the Form I-20
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• SEVP is concerned about student’s online safety
• Students will only receive emails from: – [email protected] – Emails will provide notification
about student’s SEVP Portal account
• Contact DSO or SRC with concerns – SRC contact information included at the end of this presentation
Information for Students CREATING AN SEVP PORTAL ACCOUNT
Be Aware of Phishing
STUDENTS: Know who to contact
if you receive any suspicious emails
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• Create a secure password – Special requirements for passwords – Do not share password under any circumstances
• Update password every 90 days – Portal will prompt students
with expiring or expired passwords to change their password upon login
• Change or reset password through SEVP Portal – Student can change or reset a password at any time
Information for Students CREATING AN SEVP PORTAL ACCOUNT
Make and Maintain a Strong Password
STUDENTS: Log into the SEVP Portal
every 90 days or your account will be locked
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Step Three
• Click Create Account option – Portal will open the login page and display a success message
• After receiving access to the portal, students can: – Log in and out of the portal – Access portal pages – Manage their account
CREATING AN SEVP PORTAL ACCOUNT
View a step-by-step demonstration to create an SEVP Portal account in the SEVP Portal Help section at StudyintheStates.dhs.gov/SEVP-Portal-Help
Successful Account Creation
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Frequently Asked Question
SEVP Portal Accounts If a student completes post-completion
OPT and applies for a higher-level OPT, will they need to create a new SEVP Portal account?
CREATING AN SEVP PORTAL ACCOUNT
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Ask the Audience
Creating an SEVP Portal Account DSOs: Do you feel prepared to tell your
students about the SEVP Portal account creation process? Students: Do you feel like you understand the process for how to create an SEVP Portal account?
CREATING AN SEVP PORTAL ACCOUNT
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NAVIGATING THE SEVP PORTAL
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Getting Started NAVIGATING THE SEVP PORTAL
Sign In and Attestation
Access the SEVP Portal at SEVP.ice.dhs.gov/OPT
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• Biographic information – Displays student name and date of birth as entered in SEVIS – Read-only section
• Physical address – Portal will automatically verify
address validity
• Mailing address – Can be the same as physical address – Can be a post office box
• Phone number – Add or edit U.S. and foreign telephone number
Updating User Profile NAVIGATING THE SEVP PORTAL
STUDENTS: Contact your DSO with changes to your email
address
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Changes to Student Email Addresses NAVIGATING THE SEVP PORTAL
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• Add employer information – Edit:
• Employer location and contact information • Supervisor contact information • Employment dates
• Edit employer information – Update employer information when
data in any field changes – Never replace existing employer information with new employer
information
• Delete employer – Only use if student never worked for employer – SEVP Portal will not ask students to confirm a deletion
Update Employer Information NAVIGATING THE SEVP PORTAL
REMEMBER: STEM OPT students cannot add or delete an employer
through the portal
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Troubleshooting the SEVP Portal NAVIGATING THE SEVP PORTAL
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INFORMATION FOR DSOs
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SEVP Portal Functions in SEVIS INFORMATION FOR DSOs
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Frequently Asked Question
DSO Alerts How will DSOs know when students
update their address or employer information in the portal?
INFORMATION FOR DSOs
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Frequently Asked Question
DSO Alerts For large universities with multiple
students and multiple DSOs: • Will every DSO receive an email
prompt from a student? • What happens when several DSOs
request a password reset for one student?
INFORMATION FOR DSOs
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HELPFUL RESOURCES
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Locate the SEVP Portal HELPFUL RESOURCES
Login Page Locations
ICE.gov/SEVP Students page
ICE.gov/SEVIS/Students
Direct link SEVP.ice.dhs.gov/OPT
Study in the States SEVP Portal Help section
StudyintheStates.dhs.gov/SEVP-Portal-Help
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SEVP Portal Help HELPFUL RESOURCES
StudyintheStates.dhs.gov/SEVP-Portal-Help
Create an SEVP Portal account and download the SEVP
Portal User Guide
Resources for DSOs about SEVP Portal
interface with SEVIS
Navigate and update information through the SEVP Portal
SEVP Portal videos and infographic for students
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SEVP Portal Videos
• Videos for SEVP Portal users
• Contain step-by-step demonstrations for using the portal
HELPFUL RESOURCES
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Engage with SEVP HELPFUL RESOURCES
Stay Connected
KEY NEWS AND CONTENT
StudyintheStates.dhs.gov/Blog
Publications SEVP Spotlight
SEVP Outreach Bulletin
ENGAGE THROUGH CONFERENCES
Fill out the SEVP Event Request Form at
StudyintheStates.dhs.gov/Conferences
Facebook.com/StudyintheStates @StudyinStates
Linkedin.com/Company/Student-and-Exchange-Visitor-Program
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SEVP Values Your Feedback HELPFUL RESOURCES
• Provide feedback on this conference presentation
• Comments reviewed throughout the year
StudyintheStates.dhs.gov/Survey
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SEVP Contact Information HELPFUL RESOURCES
PHONE 703-603-3400
800-892-4829
EMAIL Case-specific questions
Technical issues [email protected]
Monday through Friday, 8 a.m. to 6 p.m. ET, except federal holidays Additional contact information at StudyintheStates.dhs.gov/Contact-Us
Contact your local SEVP field representative for questions about SEVP policies, processes and updates
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QUESTION AND ANSWER SESSION
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SEVP Contact Information QUESTION AND ANSWER SESSION
PHONE 703-603-3400
800-892-4829
EMAIL Case-specific questions
Technical issues [email protected]
Monday through Friday, 8 a.m. to 6 p.m. ET, except federal holidays Additional contact information at StudyintheStates.dhs.gov/Contact-Us
Contact your local SEVP field representative for questions about SEVP policies, processes and updates
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SEVP Special Report Webinar
March 20, 2018
SEVP Portal
• Thank you for joining today’s webinar
• Please direct additional questions to SRC
• A webinar recording will be available on Study in the States shortly
• Please take a moment to complete our feedback polls