sevis batch webinar slides
TRANSCRIPT
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SEVIS Batch WebinarMarch 4, 2016
U.S. Department of State
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A QUICK ORIENTATIONBefore we start,
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• Use the Questions Pod to let us know if you are having audio or other technical issues
• Type your questions in the Questions Pod as they occur to you
There will be a Q&A session at the end of each topic,
where we will answer your questions, but you may
submit questions at any time.
Questions Pod: Located in the upper left-hand corner of the webinar screen.
Communications
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Download PodHow to download Webinar information files:
1. Select file.
2. Click Save To My Computer.3. Click link Click to Download.
(File opens in a new window.)
4. Save the file using your system procedures.
Download Pod: Located in the lower left corner of the webinar screen.
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Note: If there are many files in the Download Pod, use the Download Pod Scroll Bar to view them all.
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Documents Available to Download Today• SEVIS Batch Webinar Slides• SEVIS Pre-Release 6.25 Webinar Slides• F-1 Cap Gap Extension User Guide
Also look on Study in the States for these materials.March 4, 2016
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Web Links Pod
How to access web links:1. Select link – this displays the
URL.2. Click Browse To- this navigates
to the web site.
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Web Links Pod: Located at the bottom of the webinar screen.
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Web Links Available Today• Webinar Satisfaction Survey
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SEVIS Batch WebinarMarch 4, 2016
U.S. Department of State
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Presenters• Ann Balough, Lead, SEVIS Program
Development and Management Section and SEVIS Business Project Manager
• Amy Newman, Department of State, SEVIS Liaison
• Jared Allen, SEVIS Webinar Facilitator
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Batch Webinar Agenda
U.S.DepartmentofState
• SEVP communications with batch software developers
• Schedule for release of batch schema and deployments to the Alpha SEVIS test environment for June 2016 release
• SEVIS Release 6.25 enhancements
• Department of State batch updates
• Batch-related functionality in SEVIS June 2016 release
• Future webinars
• Resources
• Q&A
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SEVIS RELEASE SCHEDULE
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SEVIS Release 6.25 Schedule• Date: Friday, March 18, 2016
• Time: 8 PM
• Duration: 4 hours or less
• No expected interruption to normal processes
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Future SEVIS Release Schedule• Release 6.26 - May 2016
• Release 6.27 - June 2016 (batch implications)
• Release 6.28 - August 2016
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Batch Development Critical DatesDate Event
February 12 Deployed into production a fix to batch transaction log errorMarch 3 Sent draft Exchange Visitor schema to vendorsMarch 4 Send stories/bug/improvement documentation for Sprint 31 to vendorsMarch 11 Full Batch Release to Alpha, Full Draft Schema, and Draft APIApril 1 Send requirement documentation for Sprint 32 to vendorsApril 28 SEVP Regression testing and bug fixes startsApril 29 Send requirement documentation for Sprint 33 to vendorsMay 6 Deploy update to Alpha environmentMay 8 SEVP Regression testing and bug fixes endMay 10 Code CompleteJune 3 Deploy update to Alpha environmentJune 24 Release 6.27 deployed to Production and Alpha environments;
Final Schema and API postedJuly 8 Release 6.27 deployed to Beta
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March 4, 2016Note: There may be issues beyond our control that affect this schedule.
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SEVP BATCH COMMUNICATIONS
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Batch Working Group On-site Conference• On-site conference – January 13, 2016• Attendees – 43• Vendors:
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– Buchanan and Edwards – CCUSA– CIEE– DOS/ECA/EX/IT– ECFMG– Ellucian, Inc.– Greenheart International
– Institute of International Education
– Intrax– Rimini Street, Inc.– Rivera Group – SUNAPSIS– Terra Dotta – Youth For Understanding
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Batch User Working Group Conference Calls
• SEVP and DHS partners are working together to advise and involve all concerned organizations in the IT change process.
• Batch User Working Group Conference Call:– Date: Every third Tuesday of the month
– Time: 2:00PM – 3:00PM
– Email [email protected], to join the working group. Preference given to batch software developers and SEVIS IT managers.
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Note: Conference call access limited to 100.
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Weekly Developer Meeting• Limited to developers
• Thursdays at 11:40 AM
• Agenda:– SEVP/DoS will report on any action items or
important developments.
– Group consideration of any bugs/improvements previously submitted.
– Discussion of any issues.
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Expectations• Vendors will train their batch developers in
existing SEVIS functionality.Note: SEVP cannot walk developers through how to set up records for effective testing.
• Batch specialist can provide some support but must support all batch users.
• Understanding that our mission is SEVIS: – We will provide transparency into what we are developing.– We cannot support vendor-specific functionality.– Our help/support assets are limited.
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SEVP/DoS Batch Parameters• Primary purpose is to support the submission of bulk
data via a compliant XML file.• SEVIS mission:
– National Security– Enforce immigration regulations for F, M, and J nonimmigrants– Monitor schools and programs
• Support academic and program users with:– Real-time interface– Submission of bulk data via XML files (Batch)
• Support of batch developers:– Provide information– Testing environment– Development support for submitting and processing XML files
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Reporting Batch IssuesSend email for questions, bugs, and improvements to:
• [email protected] for:– Access to the Alpha and Beta environments– Help with adjudicating actions
• Include copy regarding bugs and improvements to:– [email protected]– [email protected]
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• Enter Batch Issues in Subject Line.• Make email High Importance.
• Include in email:– Description of actions taking place when incident
occurred.
– Description of action needed, school, program, and SEVIS ID affected.
– Screen shots of issue.
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Reporting Batch Issues
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SEVIS RELEASE 6.25 ENHANCEMENTS – F/M SEVIS ONLY; NO BATCH IMPLICATIONS
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SEVIS Release 6.25 Enhancements• Improvements to cap gap extensions. • Minor improvement when searching for schools in
the transfer-out process. • Downloadable Report: Students and Dependents
without a Record of an Updated Form I-20, ‘Certificate of Eligibility for Nonimmigrant Student Status’
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Note: For more information on SEVIS Release 6.25 enhancements, refer to files in Download Pod.
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SEVIS RELEASE ENHANCEMENTS JUNE 2016
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J-SEVIS BATCH UPDATES FOR JUNE 2016
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Biographical Validations• Exchange Visitor must be between 4 and 100 years old.
• Removed fields Foreign Field of Study and Foreign Degree from Student Intern. Note: These fields have been added to the T/IPP.
• Add phone number on update.
• Program Begin Date cannot be more than 1 year in the future.
• Spouse/Dependent must be under 100 years old.
• Corrected issue where Au Pair record cannot be created, if they are 26 years old as of the Program Begin Date.
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Removed ability to add visa and entry information from the Validate action.
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Validation Action
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Secondary School Student Updates • Limited Subject/Field Code selection to only include
the codes related to secondary school.
• Added a zip code field for Local Coordinator.Note: Will still have the Local Coordinator Last Name and First Name.
• If Residential Address Type is Host Family, must choose the type: – Arrival
– Temporary
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Secondary School Student Updates • If Residential Address Type is Boarding School,
adding fields for:
– Primary Contact Last Name
– Primary Contact First Name
– Primary Contact Title
• Can update biographical information for Secondary School Student in Initial status after visa.
• Residential Address information is required prior to validation.
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F/M-SEVIS BATCH UPDATES FOR JUNE 2016
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• Validations if country of birth = U.S. or U.S. territory.
• Date of Birth: – Student must be between 4 and 100 years old.
– Spouse or child must be under 100 years old.
• Add U.S. mailing address field.• Add fields for U.S. and foreign phone numbers.
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Create Certificate of Eligibility (F/M/J)
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• Limit Acceptable CIP codes for K-12.• Remove Normal Length of Study.• Add Initial Session Start Date (ISSD).• Verify rules for English proficiency.• Same rules will apply when creating Form I-20
for:– Initial– Change of Educational Level– Transfer
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Create Certificate of Eligibility (F/M/J)
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No need to reprint if the student already has a Form I-20 that does not have a barcode.
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Minor Changes to Form I-20
Reminder: By July 1, 2016, active students must have a version of the Form I-20 that does not have a barcode on it.
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• Address, telephone, and email will be required for continuing registration.
• Length of session – cannot be more than 183 days long; if longer, must register via RTI to validate session length.
• Length of breaks between sessions – cannot be more than 153 days long; if longer, must register via RTI to validate length of break.
• The first registration will be based on ISSD, instead of Program Start Date.
• Allow submission of “Thesis or Dissertation” and “Study/Research Abroad.”
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Registration
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Change validation rules to match validations used when creating COE.
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Update Personal, Program, or Financial Information
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FUTURE WEBINARS
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Future SEVIS Webinars
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Date TopicApril 1, 2016 Certificate of Eligibility Webinar
April 29, 2016 SEVIS Registration Webinar
May 20, 2016 Form I-17 Webinar (Basic Form I-17 Update)
TBD Form I-17 Webinar (Detailed Form I-17 Update)
Note: New Form I-17 will be released in late summer. (Estimated date of release is August 2016). Changes are being made to the Form I-17, but DSOs do not have to change anything that is already in SEVIS.
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RESOURCES
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• Batch Webinar Slides• Pre-Release 6.25 Webinar Slides• F-1 Cap Gap Extension User Guide• SEVIS Transfer Out Student User Guide• SEVIS Release 6.25 Planning Guide
(March 2016)– https://studyinthestates.dhs.gov/sevis-help-
hub/learn-more/sevis-enhancements
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Release Resources
Note: Available on Study in the States and Webinar Download Pod.40
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Study in the States Website URLs• SEVIS Information Page
– http://studyinthestates.dhs.gov/sevis• Webinar Page
– http://studyinthestates.dhs.gov/webinars• SEVIS Help Hub
– http://studyinthestates.dhs.gov/sevis-help-hub
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Other Resources• SEVIS Email
– [email protected]• SEVIS Batch Email
– [email protected] • Department of State Email
– [email protected]• SEVP Response Center
– [email protected]• SEVIS Help Desk
– 800-892-4829– [email protected]
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QUESTIONS AND ANSWERS
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