California Department of AgingParticipant Staff Training

Determining & Documenting Eligibility

Senior Community Service Employment Program

SCSEP

Clear your mind and take a deep breath

Overview of Training:

1. Discuss SCSEP eligibility

2. Discuss participant income eligibility calculations

3. Review SCSEP priority of service

4. Review file documentation

Begin at the beginning

Interview via telephone or in person to determine if a candidate is eligible for SCSEP Is the candidate 55 years or older? Does the candidate earn 125% or less of

the current federal poverty guideline? Is the candidate unemployed? Is the candidate a resident of California?

If the candidate eligible and you have suitable Community Service Assignment position

available then:

Assist the candidate with filling out the SCSEP Participate Form:

Make sure you complete all form fields because this information ties directly into the SPARQ database

SCSEP Participant Form

Questions about Enrollment?The SCSEP Data Collection Handbook explains

every data element on the:

Participant FormCommunity Service Assignment FormExit FormUnsubsidized Employment Form

Complete Participant Form

Calculate Participant

Income from Official

Documents

𝑓 (𝑥 )=𝑎0+∑𝑛=1

∞

(𝑎𝑛cos𝑛𝜋 𝑥𝐿

+𝑏𝑛sin𝑛𝜋 𝑥𝐿 )

Calculating SCSEP Income Eligibility can feel like rocket science!

Official documents showing income include but are not limited to the following:

Paystubs Unemployment Check Stubs Social Security Award Letter Pension Statements Bank Statements

If married, then SCSEP candidate must bring in spouse’s income documents

What documents are needed to calculate income?

1. Federal Poverty Guideline – Revised yearly in January.

2. TEGL NO. 12-06 - Revised Income

Inclusions and Exclusions and Procedures for Determining SCSEP Eligibility (12-28-06)

Federal Requirements

Use a Worksheet to Document the Income Eligibility Calculations

►Several projects use the CDA SCSEP Eligibility

Calculator as their worksheet:

►The eligibility calculator is located on the CDA website.

►The rest of the projects developed their own income calculation sheets.

►Sample income worksheets available upon request.

CDA Eligibility Calculator

SCSEP Priorities of Service

65 years or older

Disabled

Veteran (or in some cases, the

spouse of a veteran)

Resides in a rural area

Limited English Proficiency or low

literacy Skills

Low employment prospects

Failed to find employment after

using services provided by the American Job

Centers system

Homeless or are at risk for

homelessness

Ready to Enroll? Not quite yet…Priorities of Service Must be Considered

Complete Participant

Form

Calculate Participant

Income from Official

Documents

Priorities of Service

Placement in Community Service Assignment

Orientation, Assessment,

and Individual

Employment Plan

Enroll Participant

Participant Position Available

Documentation

New Participant File Contents

►Completed Participant Form

►Official Documents Validating Eligibility

►Case Notes

►Receipt of Orientation & SCSEP Participant Handbook

►Receipt of Medical Examination Offer

►Assessment

►Individual Employment Plan

►Community Service Assignment

►Training Position Duty Statement

Participant’s enrollment is complete and they are on their way to success!

Thank You!