seventh episcopal district
TRANSCRIPT
SEVENTH EPISCOPAL DISTRICT
2020-2021 Virtual Annual Conferences
Considerations for a Virtual Annual Conference
58% of Black families had
computers and high-speed
internet. (Pew Research 2019)
Considerations for a Virtual Annual Conference
80% had access to
smart phones.
Strategy…
• Presiding Elders must provide the information
• Pastors can begin using Zoom!
• The church can loan sterilized (net connected) technology and train delegates on it
• Churches should choose delegates by July 7th.
• Zoom free version is 3 or less and 45 minutes.
• Google meets and Google Hangouts are free services for up to 1000 and unlimited.
• Does the Pastoral Report form have Christian Index and Messenger?
• Can the Christian Index subscription be electronic?
Strategy Continued…
• In-Person Meetings =Person Centered
• Virtual Meetings = content focused.
Time Restraints In-Person vs Virtual:
Managing Roll Call Our Time Saving Strategy:
• Prepayment of all financial requirements.
• On-site Registration Each Day
• Clergy and Delegates present, registered and paid on Day 1 are present. Those not present, registered and paid are absent.
• Roll Call during Day 2 should take 15 minutes.
• We should complete the Roll Call in 15
Organization Virtual Conference Requirements: New-York Washington (July 30 – Aug 1)
• The Bishop sends the program to leaders and posts it on our website. (Date TBD)
• June 30th All Financial Obligations Due (Assessments, Pension, Etc…)
• July 1st Deadline to submit Missionary March videos/photos. A Sample video will be emailed
• July 7th Deadline for District Organizations to complete their financial commitments to Regional Organizations.
• July 7th Delegate List should be submitted to the Presiding Elder.
• July 7th Pastoral Reports Due (https://form.jotform.us/71448563165158)
• July 7th Registration Deadline (https://form.jotform.com/201543754748158O)
Organization Virtual Conference Requirements: New-York Washington (July 30 – Aug 1)
• July 7th Members and officers should email the President copies of receipts for subscriptions to the Christian Index and the Missionary Messenger. The President will mail a photo of the group of receipts (spread sheet) to the PE and Bishop. Communicate the online process as well as the District Agents for Pastor’s subscriptions.
• July 7th Presidents send their Annual Report (2 min video) and their written Annual Report to Rev. J. Dickey. The Annual Report video should be formatted using the following: (landscape, recorded in HD if possible, have someone record for you for video stability or use a stand). The written Report should follow the Bishops protocol/layout). Only 2 minutes will be aired.
• July 7th Probationers Panel Meeting With Pastor’s in Full Connection (Via Zoom at 6 pm-8 pm)
Organization Virtual Conference Requirements: New-York Washington (July 30 – Aug 1)
• July 14th Boards should elect/nominate (as allowed by the Discipline) officers. Boards have scheduled meeting time at the Annual Conference. Additionally, I and/or my appointee will meet with board when requested.
• July 14th Organizations should settle with the Joint Board of Finance. Reports should be sent to Anthony Smoaks at [email protected] (Please CC the Chair in your email [email protected])
Organization Virtual Conference Requirements: Carolina Region (Aug 6 – Aug 8)
• The Bishop sends the program to leaders and posts it on our website.
• June 23rd Probationers Panel Meeting With Pastor’s in Full Connection (Via Zoom at 6 pm-8 pm)
• July 1st Pastoral Reports Due (https://form.jotform.us/71448563165158)
• July 1st Deadline to submit Missionary March videos/photos. A Sample video will be emailed
• July 7th The deadline for District Organizations to complete their financial commitments.
• July 7th Delegate List should be submitted to the Presiding Elder.
Organization Virtual Conference Requirements: Carolina Region (Aug 6 – Aug 8)
• July 7th Members and officers should email the President copies of receipts for subscriptions to the Christian Index and the Missionary Messenger. The President will mail a photo of the group of receipts (spread sheet) to the PE and Bishop. Communicate the online process as well as the District Agents for Pastor’s subscriptions.
• July 7th Presidents send their Annual Report (2 min video) to Rev. C. Adams (submission info will be emailed) and their written Annual Report to Mrs. F.C. Phillips The Annual Report video should be formatted using the following: (landscape, recorded in HD if possible, have someone record for you for video stability or use a stand), The written Report should follow the Bishops protocol/layout). Only 2 minutes will be aired.
• July 14th Boards should elect/nominate (as allowed by the Discipline) officers. Boards have scheduled meeting time at the Annual Conference. Additionally, I and/or my appointee will meet with board when requested.
• July 14th Bishop and Presiding Elders and Missionary Vice President should present a photo. President Missionary to have all marchers.
• July 14th Organizations should settle with the Joint Board of Finance.
Organization Virtual Conference Requirements: Carolina Region (Aug 6 – Aug 8)
• July 21st Registration Deadline (https://form.jotform.com/201543754748158O)
Pastors…
• Settle all financial obligations, specifically, assessments and askings for the pastor, the delegation, and probationers on or before July 7th, 2020.
• Complete online Pastoral Report by July 7th
• Provide a photo of pastoral family and church to your PE by July 7th
• Elect delegates/alternates by July 7th.
• Ordination will happen at a later time, where appropriate we can provide letters of authorization.
• Complete the electronic payment for subscriptions to the Christian index and the Missionary Messenger
• Note: We recruit as many $100 Marchers as possible. We will design a unique Missionary March experience. It will have taste and flair, so