Orange County Public Schools

Settlement AgreementExtracurricular Activities

February 28, 2017Minority Achievement Office

Orange County Public Schools

• Extracurricular Activities Policy:•Advertise athletic tryouts in middle school and high school•Advertise club and organization opportunities in middle and high school

•Monitored through:•Link or website address•Written lists•School visits

Settlement Agreement - Extracurricular Activities

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Orange County Public Schools

School MessengerParent Communication

August 7 & August 28, 2017–Phone message

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Dear OCPS parents:We look forward to seeing your children in the classroom on August 14!

There are also lots of opportunities for your child outside of the classroom. Please take a look at the website of your child’sschool to learn about all kinds of activities, clubs, sports teams, tryout dates, service events, and more.Students who feel that they’re connected to their school are more successful in school. Please take time to review activitieswith your child, and encourage your son or daughter to participate. Call your child’s school if you have questions.

Welcome back!

Orange County Public Schools

Connect Orange in Spanish¡Buenas tardes!

¡Bienvenidos! Esperamos que los primeros días de clases hayan sido el comienzo de un gran año escolar.

Queremos también tomar este tiempo para informarles de todas las oportunidades que su hijo/a puede experimentar este año fuera del salón de clases. Por favor, tome su tiempo para visitar el Sitio Web de la escuela de su hijo/a para aprender sobre todos los tipos de actividades, clubs, equipos de deportes, selección de deportistas, y más. Usted encontrará el enlace “Extracurriculuar Activities” en el lado derecho del Sitio Web de su escuela.

Los estudiantes que se sienten más conectados con la escuela son más éxitosos en la escuela. Por favor tome su tiempo para revisar estas actividades con su hijo/a, y motívelo a participar. Llame a la escuela de su hijo/a si tiene alguna pregunta.

¡Bienvenidos otra vez!

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Orange County Public Schools

Connect Orange in Haitian CreoleBonswa

Byenveni a nouvo, nou espere ke premye jou lekòl yo te yon konmansman pou yon bònn ane eskolè.

Nou vle tou pran tan pou alète w sou tout opòtinite pitit ou ka eksperimante andeyò sal klas la ane sa a. Tanpri pran yon ti tan pou tcheke sit entènèt lekòl pitit ou a pou w ka konnen plis sou tout kalite aktivite, klib, ekip espòtif, dat esè, evènman sèvis, ak anpil lòt. Ou pral jwenn lyen ki rele 'Extracurricular Activities "sou bò dwat nan sit entènèt chak lekòl.

Elèv ki santi yo ke yo konekte ak lekòl yo gen plis siksè nan lekòl la. Tanpri, pran yon ti tan pou revize aktivite yo avèk pitit ou, epi ankouraje pitit gason w oswa pitit fi w pou patisipe. Rele lekòl pitit ou a si ou gen kesyon.

Yon fwa ankò Byenveni a nouvo!

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Orange County Public Schools

School MessengerCall 1 August 7• 100,305 recipients• 217,240 phone numbers• 82.5% confirmed delivery• The other 17.5% of calls

were verified as busy, blocked, duplicates, unknown or no answer

Call 2 August 28• 101,509 recipients• 219,063 phone numbers• 85.9% confirmed delivery• The other 14.1% of calls

were verified as busy, blocked, duplicates, unknown or no answer

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Orange County Public Schools

Code of ConductParticipation in Extracurricular/Co-curricular Activities• Students were supplied a copy of the Code of Conduct at the

beginning of the school year (The complete text can be found on pg. 6)

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Orange County Public Schools

Extracurricular Activities • www.ocps.net

•Click on “Students and Parents”

•Click on “Extracurricular Activities” in the drop down menu

•Click on the “+” sign next to the school name to view the school’s extracurricular activity options 8

Orange County Public Schools

Site Navigation

• Once expanded, the option to search athletics, clubs, and/or organizations becomes available

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Orange County Public Schools

Site Navigation

• Individual athletic teams, clubs and organizations are then listed alphabetically

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Orange County Public Schools

Site Navigation

• The final expansion includes the location of tryouts or meeting times, the contact and the dates of importance

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Orange County Public Schools

Extracurricular Activities from School Website

• Go to school website (i.e. Edgewater HS)• Click on “School Information” or “Clubs and

Organizations”

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Orange County Public Schools

Matrix for Middle and High School• 2017-2018 matrix highlights

– Many new individuals conducting the inputs– The new web platform allowed us to notice inconsistencies and

begin to rectify sooner– Location of meetings or tryouts– Athletic tryout dates times of meetings or tryouts– Open enrollment versus set deadlines– Contact information (phone number as well as email address)– 399 unique organizations with 1,908 opportunities listed for

secondary schools

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Orange County Public Schools

Written List for Middle School

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Orange County Public Schools

Written List for High Schools

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Orange County Public Schools

Submission Forms

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Orange County Public Schools

Follow-upAfter strategically planning the collection of the extracurricular activity information from all middle and high schools, the following is submitted for review:• Electronic library kept on the OCPS SharePoint• Web matrices collected at the beginning of the year and monitored every grading

period for additions or changes

– August 14, 2017– October 16, 2017– December 21, 2017– March 15, 2018– June 2, 2018

• Written lists are monitored at the beginning of each school year, amendments are reviewed throughout the year and formally at the semester break:

– August 28, 2017– December 21, 2017– June 2, 2018 17

Orange County Public Schools

Superintendent’s Comments

School Board Questions and Discussion

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