session techniques kursholder, sted, dato. agenda »working plan »should be made for all meetings...
DESCRIPTION
Program »Contains a time schedule »Used at formal meetings »Approved at the beginning of the meetingTRANSCRIPT
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Session techniques
Kursholder, sted, dato
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Agenda
» Working plan» Should be made for all meetings» Does not contain a time schedule» In accordance with statutes» Approved at the beginning of the
meeting» Contains ”any other business”
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Program
» Contains a time schedule» Used at formal meetings» Approved at the beginning of the
meeting
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Standing orders
» Rules for the chair and the assembly
» Adopted after the agenda and program
» Replaces ”normal” session rules» Contains:
– Regulates who can speak, vote etc– Time allotted for speaking/where to speak– Regulates voting sessions
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Speakers list
» Should always be kept» In the order the speakers enrolls to
the list» ”To an order” always moves to the
front of the list
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Asking for the word
» Contribution– You motion your or
someone else's opinion about a case
» Reply– Short comment. Must be
related to the previous contribution.
» Answer– The speaker who made the
contribution can answer shortly to the replies
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To an order
» To the case» To the agenda » To the standing
orders» To the voting
procedure» To end the debate
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Ending the debate/discussion
» Make an order to end the debate/discussion» The chair refers the speakers list and any
proposals» The assembly must vote over the
suggestion» You can put your name on the speakers list
during the next contribution» The chair closes the discussion» Only those already on the speakers list can
speak
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Ending the discussion implies that:
» None other than those on the speakers list can make a contribution
» Replies are given as normal» You can no longer propose or
withdraw proposals
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Report and minutes
» Minutes contain the decisions made by the assembly
» Report contains all/parts/summary of debates and discussions
» Must be approved by the assembly, usually at the next meeting
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Statements
» A specific statement from one or more of those who have the right to vote
» Can be:– Explanation of the vote– Comment on a decision– Clarify a disagreement
» Must be handed in in writing and signed
» Attached to the minutes
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The chair
» Be calm and objective» Responsible for:
»Agenda»Voting sessions»Progress during the meeting»General order
» To do this the chair must:»Summarize/draw conclusions based on
the discussions»Clarify any ambiguity
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Voting rules
Kursholder, sted, dato
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Conditions
» You both have the right and an obligation to vote
» All proposals or parts of proposals must be voted upon
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Voting order
» The order the proposals are set up so the voting session will be correct
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Majority » Common majority » Simple majority» Absolute majority» Qualified majority
– Described in the standing orders – 2/3, 3/4 etc
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Common majority» Definition: 50% of the votes + 1 out of
the given votes » Most common type of voting» Abstentions do not count
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Simple majority» Definition: one proposal has recieved
more votes than each of the other proposals
» Is normally not used» A minority can in theory decide
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Absolute majority» Definition: 50% + 1 out of all the votes
available» Abstentions count
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Qualified majority
» Definition: a majority of a certain quantity is needed, i.e. 2/3 majority or 60% majority
» Defined in statutes and standing orders
» Is used on very fundamentally important issues
» The general assembly can with ¾ majority decide to merge StL with another student organization
Example from StLs statues
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Grouping the proposals» Divided into groups after content and
consequences» The most extreme is always the
highest amount» Adding or changing something must
always be voted upon before the whole proposal
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Grouping the proposals» Postponement» Rejection» All other proposals
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Grouping the proposals» Decide the main principles first» Largest consequences» Differs considerably from other
proposals
NB! Be sure to know what the proposal implies. If you are unsure, ask the proposer. Know what you vote
upon!
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Alternatives» There must always be an alternative
» FORSLAG 1 ---- ALLE ANDRE ??? Hva betyr dette her?!?
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What should the chair say?
“Those in favor of the proposal remains quiet. Those against the proposal show their voting card. And we vote."
If necessary, ask for abstaining votes.
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Let’s try it!