session c-03 teach grant operational and processing information part one - cod lisa dicarlo david...
TRANSCRIPT
Session C-03
TEACH Grant Operational and Processing Information
Part One - COD
Lisa DiCarloDavid Hebrank
U.S. Department of Education
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•TEACH Grant Processing and Reports
–ATS–Origination–Disbursement–Reconciliation
•What’s New for 2009-2010•Resources
Agenda
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TEACH Grant Basics
• TEACH Grant – Teacher Education Assistance for College and Higher Education
• TEACH Grant Program– Provides up to $4,000 per academic year– Institution has the option to participate in
the TEACH Grant Program– Students who plan on becoming teachers
and meet certain additional requirements– Requires repayment as Direct Unsubsidized
Loan if specified teaching requirement is not met
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•TEACH Grant Processing and Reports
–ATS–Origination–Disbursement–Reconciliation
•What’s New for 2009-2010•Resources
Agenda
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ATS
Disburse& Fund
Reconcile Originate
TEACH Grant Processing Cycle
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Agreement to Serve (ATS)
• TEACH Grant Agreement To Serve (ATS) – Explains the service obligation that must
be fulfilled, – Explains the circumstances that will result
in the TEACH Grant being converted to a Direct Unsubsidized Loan
– If the TEACH Grant is converted to a Direct Unsubsidized Loan, explains the terms and conditions associated with repaying the loan
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Agreement to Serve (ATS)• Only submitted electronically via the
Agreement To Serve Web site.• An ATS must be signed by the student
before disbursing a TEACH grant.– An ATS must be accepted on the COD
System in order to allow actual disbursements to be accepted on COD for associated grants.
• Same ATS may be used by multiple schools
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ATS Web Site Options
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www.teach-ats.ed.gov
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COD: Person Menu
• Person– ATS searches– View and update TEACH Grant
origination and disbursement data
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Person: ATS/Promissory Note Search
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Person: Pending/Unlinked
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Person: ATS with Linked Awards
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ATS LinkingAccepted? On the COD System Link? Response
If ATS is submitted
YesAccepted TEACH
AwardYes
ATS AcknowledgementATS Status Code = A
YesNo corresponding
TEACH AwardNo
ATS Acknowledgement
ATS Link Indicator = FATS Status Code = P
If TEACH Grant is
submitted
Yes Valid ATS YesAward Response
ATS Status Code = A
Yes No Valid ATS NoAward Response
ATS Status Code = R
No N/A NoAward Response
ATS Link Indicator = FATS Status Code = R
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TEACH Grant Initial and Subsequent Counseling•Students are required to complete Initial Counseling before submitting an ATS
•08-09 award year schools who choose to participate in TEACH Grant program must provide counseling to students
•Beginning with the 09-10 award year Initial and Subsequent Counseling will be completed via the ATS website
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ATS
Disburse& Fund
Reconcile Originate
TEACH Grant Processing Cycle
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Origination Processing Overview• School confirms eligibility, awards, and
disburses aid• School creates student record
– Common Record or COD Web site• School sends information to COD• COD processes/edits and returns
response• Error correction, when necessary
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Origination Processing
• An eligible Citizenship Status is required to originate a TEACH Grant award on COD.
• Schools submit records via batch or via the COD Web site– Must include person, award, and
anticipated disbursement information– The sum of the disbursements
(anticipated and/or actual) to the Award Amount
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Origination Processing
• TEACH Grant awards must be created with correct information– 21 character ID consisting of SSN, Award
type, Award year, first six of the OPE ID, and sequence number
– Xxxxx1234 H 09 012345 001• A school may originate more than one
TEACH Grant award for the same student within an award year
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Origination Processing• The Award amount for a single Award
cannot exceed $4,000• The cumulative award amount for all
TEACH Grant awards across all schools, across all grade levels, cannot exceed the maximum of $8000 for a single award year
• Student level code can span multiple award years
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Origination Processing• No POP (Potential Over-award) process for
TEACH Grants; disbursements will reject (similar to ACG, SMART and Direct Loan; not Pell)
• No automatic correction process for TEACH Grants; records will be rejected (similar to ACG, SMART and Direct Loan; not Pell)
• TEACH Grants that become loans will not apply to Direct Loan annual or aggregate loan limits
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TEACH Grant Edits
EditEdit Type
Block Description
160 R AwardDisbursement information is incomplete or rejected, TEACH award is not accepted
161 R AwardAttended School Entity ID is not TEACH eligible
162 R AwardSingle TEACH award is greater than $4000.00
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TEACH Grant Edits
EditEdit Type
Block Description
163 R AwardCumulative TEACH award amount is greater than $8000.00 in an award year
164 R AwardIncorrect Teacher Expert Indicator: Teacher Expert flag set to 'true' with a Grade Level < 6
165 RDisburse
ment
Funded disbursement submitted on a TEACH award without a linked, active ATS
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Person: TEACH Grant Information
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Person: TEACH Grant Information
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Person: Award Detail Information
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ATS
Disburse & Fund
Reconcile Originate
TEACH Grant Processing Cycle
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TEACH Grant Funding Basics
• Funding based on actual disbursements
• 7 day rule – Records submitted up to 7 days in
advance of disbursement date can trigger change in funding
• Cash Management Regulations– 30 day reporting requirement– 3 -Day cash rule– Monthly reconciliation
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Processing Disbursements
• Disbursement data–Anticipated vs. Actual–Disbursement date–Disbursement amount
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Person/Award: Disbursements
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Person/Award: Disbursement Detail
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Person/Award: Disbursement History
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Pending Disbursement Listing
• What –Pending disbursements for that period
• When – Weekly
• Where – SAIG or COD Web
• Why – Identify disbursements to be used in funding calculations
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ATS
Disburse& Fund
Reconcile Originate
TEACH Grant Processing Cycle
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TEACH Grant Reconciliation
• Monthly Reconciliation –Compare school records with the COD records to identify and resolve outstanding discrepancies
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COD: School Menu
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School: Cash Activity
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School: SAS Options
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COD Reporting Website
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Grants Newsbox
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Inactive Grants Report
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•TEACH Grant Processing and Reports
–ATS–Origination–Disbursement–Reconciliation/Closeout
•What’s New for 2009-2010•Resources
Agenda
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What’s new for 2009-2010:
• TEACH Grant Closeout Processing• Additional TEACH Grant School Reports
– TEACH Grant Rebuild – TEACH Grant MRR – Data Request– ATS Discharge
• TEACH Grant Initial and Subsequent Counseling
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TEACH Grant Closeout Defined
• A process that includes– reconciling all TEACH Grant cash and
actual disbursement information at a school to the information contained in COD
– identifying and resolving any outstanding issues
– bringing a school's official ending cash balance amounts to zero
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• The COD System will provide a closeout process for schools for the TEACH Grant Program– Award Year is closed once Latest Date to Accept
Common Record has passed– School should have zero balance on their Balance
Notification• Balance Notification
– Generated for schools that have TEACH Grant cash activity or Net Accepted and Post Disbursement (NAPD) for the award year
– For 08-09 Award Year sent in Spring 2009
TEACH Grant Closeout Processing
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Report Name SortFrequenc
y
Via SAIGFixed
Length
Via WebComma
Delimited
ATS Discharge Report
Discharge Date
Weekly X X
TEACH Grant Rebuild
-As
RequestedX
TEACH Grant MRR Report
-As
RequestedX
TEACH Grant School Reports
COD will produce the following new TEACH Grant school reports/files:
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• The ATS Web site will allow students to complete and submit Counseling for TEACH Grants
• Counseling for TEACH Grants will be award year specific
• The ATS Web site will require a student to successfully complete annual Counseling for a TEACH Grant prior to submitting an ATS for an award year
TEACH Grant Initial, Subsequent Counseling
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•TEACH Grant Processing and Reports
–ATS–Origination–Disbursement–Reconciliation/Closeout
•What’s New for 2009-2010•Resources
Agenda
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Locating TEACH Grant Information
http://IFAP.ed.gov
• Tools for Schools– COD CBT– EDExpress WBT
• Letters and Bulletins– TEACH Grant Bulletins
• Publications– COD technical reference
5151
Related Conference Sessions
Session #C-03TEACH Grant Operational and Processing Information – Part Two - Servicing
Session #FF-12 COD Basics
5252
Contact Information
Lisa DiCarloDirector, Direct Loan Operations
(202) 377-3129
David HebrankManagement and Program Analyst
(202) 377- 3148