session 3 designing the process. question how to organize a participatory planning process?

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Session 3 Designing the process

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Page 1: Session 3 Designing the process. Question How to organize a participatory planning process?

Session 3

Designing the process

Page 2: Session 3 Designing the process. Question How to organize a participatory planning process?

Question

How to organize a participatory planning process?

Page 3: Session 3 Designing the process. Question How to organize a participatory planning process?

Making a work plan: main elements

• Decide on core team• Decide on who will approve/ endorse• Planning of discussion and consultation events• Decide on information basis that will be used• Decide on communication strategy• Special confidence/ interest building measures?

Page 4: Session 3 Designing the process. Question How to organize a participatory planning process?

Main element: core team

• Core team:– Decide on its role vis-a-vis stakeholders

• Facilitating: invite and arrange meetings • And/or Articulating: prepare report and newsflashes,

etc• Or Analytical: making the plan?

– Composition• One team or more than one team?• Who is in it/ full-time; part-time?

Page 5: Session 3 Designing the process. Question How to organize a participatory planning process?

Main element: decision making

• Define status of outcome before the process• Decide on who decides before the process• Look at/ integrate with existing planning

processes, where possible• Decision maker should also be the champion of

the process or closely associated with it• Consider bringing in Finance Depts early in the

process• Steering Committee – try to activate them in the

process

Page 6: Session 3 Designing the process. Question How to organize a participatory planning process?

Main element: events

• Make program of events• Scheduling: bottom up process with local

events or national level only? • Consider:

– One to One discussions– Smaller group sessions

• Status of events: consultative or decision making

Page 7: Session 3 Designing the process. Question How to organize a participatory planning process?

Main element: information base

• What type of information to use?• Studies/ statistics/ models? Make sure they are

summarized and that they can be understood• Special rapid appraisal• Viewpoints/ opinions? Make sure they are reasonably

representative (polls) or authentic (case studies)

• What task to give to the stakeholders in collecting and sharing information?

Page 8: Session 3 Designing the process. Question How to organize a participatory planning process?

Main element: communication strategy

• Communication in general– Basic facts and figures– Process and rules of the game

• Communication on decision/ outcomes:– Internal

• To stakeholders representatives

• From stakeholder representatives to the stakeholders they represent

– External • To political/ public leadership

• To general public

Page 9: Session 3 Designing the process. Question How to organize a participatory planning process?

All depends on budget available..

Page 10: Session 3 Designing the process. Question How to organize a participatory planning process?

Example: Egypt National Water Resources Plan

Page 11: Session 3 Designing the process. Question How to organize a participatory planning process?

Information• Extensive modelling of data on national

water resources

Events• National consultative workshops – general

and topic• Discussion of measures with concerned

stakeholders • District level workshop

Confidence building: – Complexity of the model – however this was not

100% appreciated

Communication: presentation of report

Page 12: Session 3 Designing the process. Question How to organize a participatory planning process?

Example: North Bengal (India):preparing district water plan

Page 13: Session 3 Designing the process. Question How to organize a participatory planning process?

Events• Action planning meetings at 100 plus to

identify most important issues and discuss local and supra-local actions

• Combine the outcomes of the local action planning meetings at subdistrict level – to immediately build ‘political pressure’ by communities sharing concerns

• District level workshopConfidence building:

– Encourage people to take action at their level and link to local government programs

– Statistically large number of local planning meetings

Communication: newsletter

Page 14: Session 3 Designing the process. Question How to organize a participatory planning process?

Example: Jordan

Page 15: Session 3 Designing the process. Question How to organize a participatory planning process?

Information:• Rapid appraisal by team of professionals• Field interviews 50% of well ownersConfidence building:

– Presentation of water overview– Offer to measure water quality

Events• Individual farmers asked to suggest

practical actions• Small groups meetings involving

community leaders• Workshop with various well-owners and

community leaders