session 12
DESCRIPTION
Session 12. Then: Standing in line at the bank. Today: Drive Thru ATMs. Then: The PC work environment. Today: The PC on-the-go. Then: “Portable Music”. Today: As portable as a computer file. Then: Printing Today: Printing. Then: Directions. Now: Directions. - PowerPoint PPT PresentationTRANSCRIPT
![Page 1: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/1.jpg)
Session 12
![Page 2: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/2.jpg)
2
Then: Standing in line at the bank
![Page 3: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/3.jpg)
3
Today: Drive Thru ATMs
![Page 4: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/4.jpg)
4
Then: The PC work environment
![Page 5: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/5.jpg)
5
Today: The PC on-the-go
![Page 6: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/6.jpg)
6
Then: “Portable Music”
![Page 7: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/7.jpg)
7
Today: As portable as a computer file
![Page 8: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/8.jpg)
8
Then: Printing Today: Printing
![Page 9: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/9.jpg)
9
“We’ve been wandering for 40 years. But would
he ever ask for directions?”
Then: Directions
Now: Directions
![Page 10: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/10.jpg)
10
Then: The FSA Assessments
![Page 11: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/11.jpg)
11
Now: The FSA Assessments
![Page 12: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/12.jpg)
12
Session Objectives – To Demonstrate:
• The new Federal Student Aid Assessments
• How the Assessments can assist with financial aid operations, audits and program reviews
• How to navigate the Assessments
• A Team Building Tool
• How a school can use the Assessments to resolve Title IV deficiencies and improve its policies and procedures manual
![Page 13: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/13.jpg)
13
What are the Federal Student Aid Assessments?
• Tools to prevent and/or identify compliance issues
• A way to establish management enhancements to correct problems
Tools for Schools
Federal Student Aid Assessments
![Page 14: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/14.jpg)
14
Why would you use the Federal Student Aid Assessments?
• To ensure compliance
• To prepare for an Audit
• To prepare for a program review
• To correct deficiencies and to ensure findings do not recur
• To develop or update policies and procedures manual
• Train new staff
![Page 15: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/15.jpg)
15
• IFAP
http://ifap.ed.gov
• School Portalhttp://Federal Student Aid4schools.ed.gov
Where to find the Federal Student Aid Assessments
![Page 16: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/16.jpg)
16
The Federal Student Aid Assessments – Re-Design
![Page 17: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/17.jpg)
17
Why would you use the Federal Student Aid Assessments?
![Page 18: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/18.jpg)
18
Learn to Navigate the AssessmentsInstructor Demonstration
http://ifap.ed.gov
![Page 19: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/19.jpg)
19
Importance of Team Building
“It’s a fact that people working as a team can achieve better results than individuals working alone.”
![Page 20: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/20.jpg)
20
Team Activity
• When I say go, list 10 body parts that have only 3 letters in them. You can’t use slang.
![Page 21: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/21.jpg)
21
Use the Team Building Tool
www.teambuildinginc.com
http://www.teambuildinginc.com
![Page 22: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/22.jpg)
22
Case Study findings
1. Return of Funds Made Late to Title IV Account
2. Satisfactory Academic Progress Policy Not Adequately Developed / Impaired Administrative Capability
3. Verification Incomplete
4. Title IV Accounts Not Reconciled
![Page 23: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/23.jpg)
23
Finding 1 : Refund errors – incorrect calculation; refunds made late; or refunds not made
• Incorrect calculation
– Aid that could have been disbursed
– Pro-rated institutional charges
– Payment period or period of enrollment
• Late determination of student withdrawal
– No shows: students who never start
– Students who vanish: no earned grades at the end of the term. Did the student finish the term?
http://ifap.ed.gov
![Page 24: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/24.jpg)
24
Finding 2: SAP Policy Not Adequately Developed / Impaired Administrative Capability
• Qualitative component
• Quantitative component
– How much work needs to be completed in each increment
• Percentage of work attempted (credit hours)
• Based on calendar time
– Relates to maximum time to complete
http://ifap.ed.gov
![Page 25: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/25.jpg)
25
Finding 2: SAP Policy Not Adequately Developed / Impaired Administrative Capability
• Maximum time to complete
• Must evaluate all periods of attendance
• Stopping out does not restore progress
• Complete records of all academic work attempted must be maintained
• Document implementation
http://ifap.ed.gov
![Page 26: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/26.jpg)
26
Finding: 3 – Verification Incomplete
• Verification requirements specified in regulation
• Verification documentation may reveal conflicting data. This may not be a required verification item, but must be resolved
• Mind the details
• If you have a verification finding, try to figure out why
• Review requirements regularly
http://ifap.ed.gov
![Page 27: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/27.jpg)
27
Finding: 4 – Title IV Accounts Not Reconciled
• Reconciling the federal funds bank account does not complete the reconciliation process
• Compare Financial Aid Office, Business Office and ED (COD) records
• Role of servicers
http://ifap.ed.gov
![Page 28: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/28.jpg)
28
Summary
• If we can find it – so can you
• Use the Assessments to fix problems before they are identified through an audit or a program review
• Team Approach to the assessments is critical
• Use the Management Enhancement as a corrective action plan and track progress
![Page 29: Session 12](https://reader035.vdocuments.us/reader035/viewer/2022062520/56816034550346895dcf57ab/html5/thumbnails/29.jpg)
29
We appreciate your feedback and comments.• Holly Langer-Evans
617 289 0136
• Byron Scott312-886-8734