session 11 - roles and responsibilities of the i-ccm
TRANSCRIPT
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Session 11 - Roles and responsibilities of the I-CCM Secretariat staff)
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India CCM SecretariatRoles and Responsibilities
Dr. Sandhya Gupta
India CCM Coordinator
Session 11 - Roles and responsibilities of the I-CCM Secretariat staff)
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India CCM Secretariat
• Global Fund’s Guidelines and Requirements (CCM) mandate establishment of a CCM Secretariat for every CCM
To perform administrative functions and support the execution of decisions made by the CCM
CCM Secretariat is accountable to the CCM as a whole and not to any one constituency or member.
• India-CCM Terms of Reference also mandate the establishment of a Secretariat
• Member Secretary provides overall supervision, management, and guidance to the I-CCM Secretariat
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India CCM Secretariat
India CCM Coordinator
Programme Officer
Administrative Assistant
India CCM Focal Point Person
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Core Functions
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1. To provide administrative and secretarial support to the I-CCM and its sub-committees
Organizing regular CCM and subcommittee meetings
Maintain calendar of I-CCM and I-CCM sub-committee meetings and update periodically
Maintain log of all approved decisions and minutes of all I-CCM meetings
Provide I-CCM with copies of correspondence and updates from the Global Fund and Principal Recipients
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2. Facilitate institutional capacity building and strengthening of all stakeholder sectors and the I-CCM members to effectively participate in I- CCM activities
Organize orientation and training for new and old members of I-CCM
Coordinate targeted training activities for members of I-CCM sub-committees, especially Oversight and Concept Note Development Committees
Organize and support the process of the election of I-CCM Vice-Chair in accordance with ToRs
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3. Coordinate the documentation and dissemination of important I-CCM processes
Support the effective implementation of I-CCM Concept Note development process
Support processes for the nomination of Principal Recipients by the I-CCM
Support I-CCM membership renewal processes
Update and distribute list of all members and alternate members of I-CCM
Support oversight activities
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4. Distribute Global Fund guidelines and other necessary documents to I-CCM members and relevant stakeholders as decided by the I-CCM
I-CCM Terms of Reference
I-CCM Oversight Plan
I-CCM Conflict of Interest Policy
Global Fund Framework documents (Framework Agreement, Grant Confirmation)
CCM Communications Plan, Concept Notes and other relevant document
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5. Maintain communication with Global Fund Secretariat and Local Fund Agent and SEA Constituency and GF Board
Provide regular updates to I-CCM members and alternates on communication with Global Fund and Local Fund Agent, SEA Constituency and Board of Global Fund
Coordinate activities related to I-CCM Eligibility Performance Assessment (EPA)
Undertake continuous update of I-CCM Improvement Plan associated with Eligibility Performance Assessment (EPA)
Prepare and submit progress reports on implementation of I-CCM Work Plan and Budget to GF
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6. Provide support for communication and information sharing of I-CCM activities and maintain communication channels (website, newsletter, email updates, etc.) with stakeholders and the public
Developing and maintain a “master list” I-CCM members and alternate members and other stakeholders to share the information
Maintaining a website to disseminate key information on performance of projects in India supported by Global Fund resources to stakeholders
Provide information on key I-CCM activities to the public requiring their attention or input using all available media sources
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S.No. Activities Budget (USD)
ACTIVITIES OF CCM
1Organizing four CCM Meetings in a year (One every quarter) – organizing venue, travel, boarding and lodging of CCM members
16,000
2Organizing Oversight Committee visits and meetings - organizing venue, travel, boarding and lodging of members
11,500
3Organizing India CCM Orientation and Induction workshop/ meeting - organizing venue, travel, boarding and lodging of CCM members and alternate members
11,500
4 Constituency Engagement meetings of India CCM 15,000
5Outstation travel related costs of CCM Secretariat for meetings, conferences and oversight visits
4,300
6 Ad- Hoc Meetings and Contingencies 2,504
FIXED COSTS
7 Human Resources – Salary for CCM Secretariat Staff and Local Travel costs 37,196
8 Website Maintenance and other Communication 1,400
9 Stationary and Office Supplies 600
Session 12 - I-CCM work plan and budget for 2019 (I-CCM Secretariat)