session 1 – use of profiling for public administration linda scott head of business register...
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Session 1 – Use of profiling for public administrationLinda Scott
Head of Business Register Operations
UK
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IDBR What is it?
• The IDBR (Inter Departmental Business Register)– Statistical business register– Complies with EU standards– 2 million enterprises (businesses)– 2.5 million local units (sites)– 98-99% of UK economic activity– Source for over 150 regular surveys– Used as an analysis tool
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Distribution of Enterprises (2008)
Agriculture, forestry & Fishing 7.2%
Production 6.8%
Construction 11.6%
Transport industries 3.1%
Wholesaling and dealing 5.2%
Retailing 9.2%
Finance 1.6%
Catering 6.3%
Motor trades 3.3%
Property & Business 31.8%
All other services 13.9%
All industries 100%
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Sources of data for the IDBR
• HM Revenue and Customs– VAT traders– Intrastat traders (identified by VAT reference)– PAYE employers
• Companies House - Company registrations• Dun and Bradstreet - Worldbase linkages• ONS (and Northern Ireland) surveys• Construction and farms surveys
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Data Held on the IDBR
• Name, address, geographic codes• Size (employment / turnover)• Economic activity (UK extensions of both
NACE Rev 1.1 and NACE Rev 2)• Legal status (company, sole proprietor, etc)• Birth and death dates• Survey selection and response history
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Enterprises operating in only in one region
Employment Size band
Private Sector and Public
Corporations
Central Government
Local Government
Total
1-19 1,983,592 73 2,314 1,985,979
20-49 62,261 45 297 62,603
50-99 16,501 50 168 16,719
100-249 7,092 81 324 7,497
250+ 2,509 236 91 2,836
Total 2,071,955 485 3,194 2,075,634
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Enterprises operating in more than one region
Employment size band
Private Sector and
public corporation
s
Central Govern
ment
Local Governm
ent
Total
1-19 10,610 1 151 10,762
20-49 6,873 6 35 6,914
50-99 5,000 16 16 5,032
100-249
4,934 25 36 4,995
250+ 5,239 384 436 6,059
Total 32,656 432 674 33,762
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What is profiling?
• Profiling is a method for analysing the legal, operational and accounting structure of an enterprise group at national and world level
• in order to establish the statistical units within that group and their relationships, and
• to create and maintain the most efficient structures for the collection of statistical data.
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Experience of Profiling
• UK has many years experience of profiling:– 1984 – move suggested from establishment (local
unit) to legal unit reporting– 1987 – review indicated that legal unit reporting
was not suitable for complex businesses – profiling of private sector started
– 2004 – comprehensive surveying of public sector starts following review of economic statistics
• ONS has retained a profiling team since 1987.
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Current criteria for profiling
• Private sector enterprises with 250+ persons employment with secondary activity of 125+ persons employment.
• Local Authorities with 3000+ employment.• Central Government with 2500+ employment.• Referrals because of survey response
problems, often through mergers and takeovers.
• Approx 2500 cases fall within the criteria, all profiled within a 4 year rolling programme.
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Tools used in profiling
• A computer generated template identifies existing enterprises and their legal units, local units and their reporting structures within domestic enterprise groups.
• A further tool permits graphical presentation of the legal unit tree structure.
• A separate template provides communication of the results of profiling in structured form to all users.
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Why profile Local Authorities and Central Government
• Recommendations from the Review of Statistics for Economic Policy-making by Christopher Allsopp 2004 to improve the range and usefulness of economic data produced by the ONS.
• Project set up in the Business Registers Unit (BRU) to look specifically at the treatment of the large complex businesses including local authorities and central government.
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Criteria for Local Authorities and Central Government
• Structures differ from private sector
• Initial concerns about the management of schools led to a focus on local authorities where employment was being reported incorrectly
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Reasons for the local authority employment problems
• Local authorities gave limited autonomy to schools who set up their own payroll schemes.
• This was aggravated by increases in the use of casual staff, e.g. supply teachers.
• This led to confusion in completing the Business Register Survey which updates the IDBR and the Monthly Wages and Salaries Survey
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Current situation
• This led to the creation of an employment based trigger for selection; ratio of taxed employees (PAYE) to survey employees outside the range 0.9 and 1.1.
• Used for both local and central government.
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Diagram of Local Authority
ENTERPRISE 1
RU FORTHE WHOLE OF ENTERPRISE 1
ISRU FORSCHOOL A
ISRU FORSCHOOL B
ISRU FORSCHOOL C
ISRU FORSCHOOL D
ISRU FORSCHOOL E
SITE OF SCHOOL
A
SITE OFSCHOOL
B
SITE OFSCHOOL
C
SITE OFSCHOOL
D
SITE OFSCHOOL
E
SITE OFTOWN HALL
SITE OF LIBRARY
SITE OF HOUSINGOFFICE
SITE OF HOSPITAL
SITE OF PARKS DEPT
PAYE FOR SCHOOL A
PAYE FOR SCHOOL B
PAYE FOR SCHOOL C
PAYE FOR ALL
EMPLOYEES EXCEPT
SCHOOLS
PAYE FOR SCHOOL D IN ENTERPRISE 2
OUTSOURCEDPAYROLL PROVIDER
PAYE FOR SCHOOL E IN ENTERPRISE 3
OUTSOURCEDPAYROLL PROVIDER
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Industrial Classification Issue
• Business Register Survey responses have highlighted the issue of misclassification of schools between primary and secondary education.
• Coding is now based on the business descriptions returned by the local authority
• An automated coding tool is used Automatic Coding Text Recognition (ACTR).
• ACTR knowledge based updated for the differences in educational establishments.
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Other issues for public sector profiling
• Arms Length Management Organisations set up by the local authority (LA) to manage building and maintenance of any property that they own.
• Private Finance Initiatives (PFIs) – provides a way of funding major capital investments. Works like a joint venture. Consists of a partnership between LA bodies, Health Authorities and construction companies
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Success of profiling
• Correct structure means benefits to survey response and coherence of national statistics
• Lessens the burden on the business
• Methodological Report concludes that business profiling is an important tool in ensuring the integrity of the IDBR both in accuracy and quality.
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Final Comments
• Any questions on how UK Profile?
• Any questions on example used?
• Any other questions?