SP 5.12.46 Release Notes Page 1 2017.09.15

SERVICEPOINT V5.12.46

SOFTWARE UPGRADE

RELEASE NOTES

© 2017 Bowman Systems L.L.C. All Rights Reserved.

This document and the information contained herein are the property of Bowman Systems L.L.C.

and should be considered business sensitive.

Bowman Systems® and the Bowman Systems® logo are trademarks of Bowman Systems L.L.C. All other brand or product

names are trademarks or registered trademarks of their respective holders.

All agency and client names depicted herein are completely fictitious. No association with any real organization or persons is

intended or should be inferred.

SP 5.12.46 Release Notes Page 2 2017.09.15

SERVICEPOINT 5.12.46 UPGRADE HIGHLIGHTS

There are a number of changes in ServicePoint 5.12.46.

Project Descriptor Data Elements Changes

• 2.2 Project Identifiers New Fields

• 2.6 Federal Partner Funding Sources

• 2.7 Bed and Unit Inventory Changes

• 2.8 Additional Project Information Changes

Universal Data Elements Changes

• 3.6 Gender Picklist Wording Changes

• 3.12 Destination Picklist Wording Change and New Picklist Value

• 3.20 Housing Move in Date Values Mapped and New Element

• 3.917A and B Living Situation Picklist Wording Changes

Program Specific Data Elements Changes

• 4.1 Housing Status Retired Element

• 4.3 Non-Cash Benefits Retired Picklist Values

• 4.5 to 4.10 Disability Types Retired Element

• 4.12 Contact Retired Questions and New Element

• 4.17 Residential Move In Date Retired Element

• 4.28 Family Reunification Achieved Retired Element

• 4.49 User of Other Crisis Services Retired Element

• R1 Referral Source Mapping

• R2 RHY BCP Status Wording Changes and New Element

• R13 Family Critical Issues Retired Elements

• R14 RHY Service Connections Retired and New Picklist Values

• R18 Counseling New Element

• R19 Safe and Appropriate Exit New Element

• R20 Aftercare Plans New Elements

• V6 VAMC Station Number Retired and New Picklist Element

• V8 HUD-VASH Voucher Tracking New Element

• V9 HUD-VASH Exit Information New Element

New 2017 Assessments

SP 5.12.46 Release Notes Page 3 2017.09.15

PROJECT DESCRIPTOR DATA ELEMENTS

2.2 Project Identifiers

New Fields:

o Operating Start Date

o Operating End Date

2.6 Federal Partner Funding Sources

Retired Picklist Options:

o VA Community Contract Residential Treatment Program

o Grant Per Diem

New Picklist Options:

o HUD: CoC - Youth Homeless Demonstration Program (YHDP)

o HUD: Pay for Success

o HUD: Public and Indian Housing (PIH) Programs

o VA: CRS Contract Residential Services

o VA: Community Contract Residential Treatment Program (Retired)

o VA: Grant and Per Diem Program (Retired)

o VA: Grant Per Diem - Bridge Housing

o VA: Grant Per Diem - Low Demand

o VA: Grant Per Diem - Hospital to Housing

o VA: Grant Per Diem - Clinical Treatment

o VA: Grant Per Diem - Service Intensive Transitional Housing

o VA: Grant Per Diem - Transition in Place

Picklist Wording Change:

SP 5.12.46 Release Notes Page 4 2017.09.15

o Renamed “Community Contract Emergency Housing to “VA: CRS Contract Residential Services”

2.7 Bed and Unit Inventory

New Field:

o CoC Code has been added to the Bed/Unit Inventory Record

2.8 Additional Project Information

Question Wording Change:

o Removed “(Retired)” from the end of the “Housing Type” question.

New Field:

o Geography Type

SP 5.12.46 Release Notes Page 5 2017.09.15

Retired Picklist Options for “Housing Type” question:

o Mass shelter/barracks

o Dormitory/hotel/motel

o Shared Housing

o Single Room Occupancy (SRO) units

o Single Apartment (non-SRO) units

o Single homes/townhouses/duplexes

o Non applicable: non-residential program

New Picklist Options for “Housing Type” question:

o Site-based – single site

o Site-based – clustered / multiple sites

o Tenant-based – scattered site

SP 5.12.46 Release Notes Page 6 2017.09.15

UNIVERSAL DATA ELEMENTS

3.6 Gender

Picklist Wording Changes:

o Renamed “Transgender Male to Female” to “Trans Female (MTF or Male to Female)”

o Renamed “Transgender Female to Male” to “Trans Male (FTM or Female to Male)”

o Renamed “Doesn’t Identify as male, female, or transgender” to “Gender Non-Conforming (i.e. not exclusively male or female)”

3.12 Destination

Picklist Wording Change for the Entry/Exit Destination question:

o Renamed “Permanent housing for formerly homeless persons (HUD)” to “Permanent Housing (other than RRH) for formerly homeless persons”

New Picklist Option:

o “Rental by client, with RRH or equivalent subsidy”

3.20 Housing Move In Date

New Question:

o “Housing Move in Date” has been added to the system to replace the 4.17 Residential Move In date element.

Value Mapping:

o Values for this new question have been mapped from 4.17 Residential Move In Date using the following logic:

o If Project Type = “PH – Permanent Supportive Housing (disability required for entry)”, “PH – Housing Only”, or “PH – Housing with Services (no disability

required for entry)”

▪ Housing Move in Date = Project Start Date

o If Project Type = “PH – Rapid Re-Housing”

▪ Housing Move in Date = Residential Move in Date

NOTE: This question should be used for all Permanent Housing projects, including RRH and collected

for Heads of Households at Occurrence Point (Update) as soon as the client moves into housing,

regardless of the funding source or whether the project is providing rental assistance.

SP 5.12.46 Release Notes Page 7 2017.09.15

3.917 A and B Living Situation

Picklist Options Wording Changes for Residence Prior to Project Entry question:

o Renamed “Permanent housing for formerly homeless persons (HUD)” to “Permanent Housing (other than RRH) for formerly homeless persons”

o Renamed “Rental by client, with other ongoing housing subsidy (HUD” to “Permanent Housing (other than RRH) for formerly homeless persons”

New Picklist Option added to Residence Prior to Project Entry question:

o “Rental by client, with RRH or equivalent subsidy”

PROGRAM SPECIFIC DATA ELEMENTS

4.1 Housing Status

Retired Question:

o “(Retired)” has been added to the Label for the question Housing Status (SVP_HUD_HOUSING_STATUS) to indicate HUD has retired the data element.

4.3 Non-Cash Benefits

Retired picklist options for Disability Type question:

o “Section 8, Public Housing, or Rental Assistance”

o “Temporary Rental Assistance”

4.5 - 4.10 Disabilities

Retired Questions:

o “(Retired)” has been added to the Label for the question If Yes, Documentation of the disability and severity on file (HUD_DOCDISABSEVERONFILE) to indicate HUD has

retired the data element.

o “(Retired)” has been added to the Label for the question (If yes)Currently receiving services or treatment? (DISABILITYTREATMENT) to indicate HUD has retired the data

element.

o “(Retired)” has been added to the Label for the question If Yes for Mental Health Problem, Alcohol Abuse, Drug Abuse, or Both Alcohol and Drug Abuse, How confirmed

(PATH only) (HUD_DISABILITYHOWCONFIRMED) to indicate HUD has retired the

data element.

o “(Retired)” has been added to the Label for the question If Yes for Mental Health Problem (PATH only) Serious mental illness (SMI) and, if SMI, how confirmed

(HUD_SMIHOWCONFIRMED) to indicate HUD has retired the data element.

SP 5.12.46 Release Notes Page 8 2017.09.15

4.12 Contact

Retired Questions:

o “(Retired)” has been added to the Label for the question Location (SVP_OUTREACH_LOCATION) on the Outreach subassessment to indicate HUD has

retired the data element.

New Question:

o “Staying on Street, ES, or SH” has been added to the Outreach subassessment.

4.17 Residential Move In Date

Retired Questions:

o Residential Move-in Date has been retired by HUD, and we have replaced this question with the new 3.20 Housing Move-in Date question on all relevant assessments.

4.28 Family Reunification Achieved

Retired Questions:

o “(Retired)” has been added to the Label for the question Family Reunification Achieved (HUD_FAMREUNIFACHIEVED) to indicate HUD has retired the data element.

4.49 User of Other Crisis Services

Retired Questions:

o “(Retired)” has been added to the Label for the question Approximate number of nights spent in an inpatient medical facility in the past year

(SVPHUDOTHERCRISIS_NUMBERINPATIENTFACILITY) to indicate HUD has retired

the data element.

o “(Retired)” has been added to the Label for the question Number of visits to an emergency room in the past year

(SVPHUDOTHERCRISIS_NUMBEREMERGENCYROOM) to indicate HUD has retired

the data element.

o “(Retired)” has been added to the Label for the question Approximate number of nights in jail / prison in the past year (SVPHUDOTHERCRISIS_NUMBERPRISON) to indicate

HUD has retired the data element.

SP 5.12.46 Release Notes Page 9 2017.09.15

R1 Referral Source Mapping

Retired Picklist Options:

o Individual: Parent/Guardian

o Individual: Relative or Friend

o Individual: Other Adult or Youth

o Partner/Spouse

o Foster Parent

o Outreach Project: FYSB

o Outreach Project: Other

o Temporary Shelter: FYSB Basic Center Report

o Temporary Shelter: Other Youth Only Emergency Shelter

o Temporary Shelter: Emergency Shelter for Families

o Temporary Shelter: Emergency Shelter for Individuals

o Temporary shelter: Domestic Violence Center

o Temporary Shelter: Safe Place

o Temporary Shelter: Other

o Residential Project: FYSB Transitional Living Project

o Residential Project: Other Transitional Living Project

o Residential Project: Group Home

o Residential Project: Independent Living Project

o Residential Project: Job Corps

o Residential Project: Drug Treatment Center

o Residential Project: Treatment Center

o Residential Project: Educational Institute

o Residential Project: Other Agency Project

o Residential Project: Other Project

o Hotline: National Runaway Switchboard

o Hotline: Other

o Other Agency: Child Welfare/CPS

o Other Agency: Non-residential Independent Living Project

o Other Project Operated by your Agency

o Other Youth Services Agency

o Religious Organization

SP 5.12.46 Release Notes Page 10 2017.09.15

Picklist Option Mapping:

o Values mapped to Individual: Parent/Guardian/Relative/Friend/Foster Parent/Other Individual

▪ Individual: Parent/Guardian

▪ Individual: Relative or Friend

▪ Individual: Other Adult or Youth

▪ Partner/Spouse

▪ Foster Parent

o Values mapped to Outreach Project

▪ Outreach Project: FYSB

▪ Outreach Project: Other

o Values mapped to Temporary Shelter

▪ Temporary Shelter: FYSB Basic Center Report

▪ Temporary Shelter: Other Youth Only Emergency Shelter

▪ Temporary Shelter: Emergency Shelter for Families

▪ Temporary Shelter: Emergency Shelter for Individuals

▪ Temporary shelter: Domestic Violence Center

▪ Temporary Shelter: Safe Place

▪ Temporary Shelter: Other

o Values mapped to Residential Project

▪ Residential Project: FYSB Transitional Living Project

▪ Residential Project: Other Transitional Living Project

▪ Residential Project: Group Home

▪ Residential Project: Independent Living Project

▪ Residential Project: Job Corps

▪ Residential Project: Drug Treatment Center

▪ Residential Project: Treatment Center

▪ Residential Project: Educational Institute

▪ Residential Project: Other Agency Project

▪ Residential Project: Other Project

o Values mapped to Hotline

▪ Hotline: National Runaway Switchboard

▪ Hotline: Other

SP 5.12.46 Release Notes Page 11 2017.09.15

o Values mapped to Child Welfare/CPS

▪ Other Agency: Child Welfare/CPS

o Values mapped to Other Organization

▪ Other Agency: Non-residential Independent Living Project

▪ Other Project Operated by your Agency

▪ Other Youth Services Agency

▪ Religious Organization

R2 RHY BCP Status

Question Wording Change:

o Renamed FYSB Youth (HUD_BCPFYSBYOUTH ) to Youth Eligible for RHY Services (HUD_BCPFYSBYOUTH ).

o Renamed If no, reason for not providing services (HUD_REASONNOTPROVSRVC) to If No for "Youth Eligible for RHY Services", Reason why services are not funded by BCP

grant (HUD_REASONNOTPROVSRVC).

New Question:

o If Yes for "Youth Eligible for RHY Services", Runaway youth (SVP_HUD_RUNAWAYYOUTH) has been added to the new HHS RHY Entry for SO

and ES (2017) and HHS RHY Entry for TH and HP (2017) assessments.

R13 Family Critical Issues

Retired Questions:

o “(Retired)” has been added to the Label for the question School or Educational issues - Youth (RHYMISBCPEXSCHOOLY) to indicate HUD has retired the data element.

o “(Retired)” has been added to the Label for the question School or Educational Issues - Family member (RHYMISBCPEXSCHOOLF) to indicate HUD has retired the data

element.

o “(Retired)” has been added to the Label for the question Unemployment - Youth (RHYMISBCPEXUNEMPLOYY) to indicate HUD has retired the data element.

o “(Retired)” has been added to the Label for the question Mental Health Issues - Youth (RHYMISBCPEXMENTALY) to indicate HUD has retired the data element.

o “(Retired)” has been added to the Label for the question Health Issues - Youth (RHYMISBCPEXHEALTHY) to indicate HUD has retired the data element.

o “(Retired)” has been added to the Label for the question Physical Disability - Youth (RHYMISBCPEXPHYSDISY) to indicate HUD has retired the data element.

o “(Retired)” has been added to the Label for the question Mental Disability - Family member (RHYMISBCPEXMENTDISF) to indicate HUD has retired the data element.

o “(Retired)” has been added to the Label for the question Abuse and Neglect - Youth (RHYMISBCPEXABUSEY) to indicate HUD has retired the data element.

SP 5.12.46 Release Notes Page 12 2017.09.15

o “(Retired)” has been added to the Label for the question Abuse and Neglect - Family member (RHYMISBCPEXABUSEF) to indicate HUD has retired the data element.

o “(Retired)” has been added to the Label for the question Alcohol or other drug abuse - Youth (RHYMISBCPEXALCOHOLY) to indicate HUD has retired the data element.

o “(Retired)” has been added to the Label for the question Active Military Parent - Family member (HUD_RHYMISBCPEXACTMILP) to indicate HUD has retired the data element.

o “(Retired)” has been added to the Label for the question If Yes for Incarcerated Parent of Youth, Please specify (RHYMISBCPEXINCARTYPE) to indicate HUD has retired the

data element.

R14 RHY Service Connections

Retired Picklist Options for Type of RHY Service question on Service Transactions page:

o Recreational activities

o Counseling/therapy

o Psychological or psychiatric care

o Support group

o Preventative - overnight interim, respite

o Preventative - formal placement in an alternative setting of BCP

o Preventative - entry into BCP after preventative services

o Street Outreach - Health and Hygiene Products Distributed

o Street Outreach - Food and Drink Item

o Street Outreach - Services Information/Brochures

o Dental care

o Parenting education for parent of youth

o Basic support Services

o Peer (youth) counseling

New Picklist Options for Type of RHY Service question on Service Transactions page:

o Home-based Services

o Post-natal newborn care (wellness exams; immunizations)

o STD Testing

o Street-based Services

Picklist Options Wording Changes for Type of RHY Service question on Service Transactions page:

o Renamed “Post-natal care” to “Post-natal care for mother”

o Renamed “Substance abuse assessment and/or treatment” to “Substance abuse treatment”

o Renamed “Substance abuse prevention” to “Substance Abuse Ed/Prevention Services”

SP 5.12.46 Release Notes Page 13 2017.09.15

R18 Counseling

New Questions:

o Counseling received by client (SVP_HUD_COUNSELINGRECEIVED) has been added to the new HHS RHY Exit (2017) assessment

o Identify the type of counseling received (SVP_HUD_TYPECOUNSELING) has been added to the new HHS RHY Exit (2017) assessment

o Number of sessions received by exit (SVP_HUD_NUMBERCOUNSELINGSESSIONS) has been added to the new HHS RHY Exit (2017) assessment

o Total number of sessions planned in youth's treatment or service plan (SVP_HUD_PLANNEDCOUNSELINGSESSIONS) has been added to the new HHS

RHY Exit (2017) assessment

R19 Safe and Appropriate Exit

New Questions:

o Exit destination safe – as determined by the client (SVP_HUD_EXITSAFE_CLIENT) has been added to the new HHS RHY Exit (2017) assessment

o Exit destination safe – as determined by the project/caseworker (SVP_HUD_EXITSAFE_WORKER) has been added to the new HHS RHY Exit (2017)

assessment

o Client has permanent positive adult connections outside of project (SVP_HUD_EXITSAFE_POSITIVE_ADULT) has been added to the new HHS RHY

Exit (2017) assessment

o Client has permanent positive peer connections outside of project (SVP_HUD_EXITSAFE_POSITIVE_PEER) has been added to the new HHS RHY Exit

(2017) assessment

o Client has permanent positive community connections outside of project (SVP_HUD_EXITSAFE_POSITIVE_COMMUNITY) has been added to the new HHS

RHY Exit (2017) assessment

R20 Aftercare Plans

New Questions:

o Aftercare was provided (SVP_HUD_AFTERCARE_PROVIDED) has been added to the new HHS RHY Post-Exit (2017) assessment

o If yes - Identify the primary way it was provided (SVP_HUD_AFTERCARE_PROVIDED_PRIMARY_WAY) has been added to the new

HHS RHY Post-Exit (2017) assessment

SP 5.12.46 Release Notes Page 14 2017.09.15

V6 VAMC Station Number

Retired Question:

o “(Retired)” has been added to the Label for the question VAMC Station Number [up to 8 characters] (HUD_VAMCSTATIONNO) to indicate HUD has retired the data element.

New Question:

o VAMC Station Number (HUD_VAMCSTATIONNUMBER) has been added to the new HUD VASH Entry (2017) assessment to replace the retired text box question.

V8 HUD-VASH Voucher Tracking New Element

New Questions:

o Voucher Change (SVP_HUD_VASHVOUCHER_CHANGE) has been added to the new HUD VASH Entry (2017), HUD VASH Exit (2017), and HUD VASH Update (2017)

assessments.

o If other, specify (SVP_HUD_VASHVOUCHER_CHANGEOTHER) has been added to the new HUD VASH Entry (2017), HUD VASH Exit (2017), and HUD VASH Update

(2017) assessments.

V9 HUD-VASH Exit Information New Element

New Questions:

o Case Management Exit Reason (SVP_HUD_CM_EXITREASON) has been added to the new HUD VASH Exit (2017) assessment.

o If other, specify (SVP_HUD_CM_EXITREASON_OTHER) has been added to the new HUD VASH Exit (2017) assessment.

New 2017 Assessments

The following new assessments have been created for data entry convenience:

o HHS RHY Entry for SO and ES (2017)

o HHS RHY Entry for TH and HP (2017)

o HHS RHY Exit (2017)

o HHS RHY Post-Exit

o HHS RHY Update (2017)

o HUD HOPWA Annual Assessment (2017)

o HUD PATH Annual Assessment (2017)

o HUD VASH Annual Assessment (2017)

o HUD VASH Entry (2017)

o HUD VASH Exit (2017)