service portal to help office function more efficiently by...
TRANSCRIPT
Smart Office is a Web-Based Employee Self-Service Portal to help office function more efficiently by
reducing redundancy and increasing transparency.
Smart Office is an “Out of the Box”
Web-based solution with the following modules :
• Facility Management / General Office Management
• e-Leave Management
• e-Expense Claim Management
• e-CRM - Sales Force Management
• Project / e-Time Sheet Management
• e-Procurement / e-Requisition Management
Why Smart Office ?
• Share relevant information between staff for better and
quicker planning.
• Cut down paper work / manual work.
• Systematic process flow / email, SMS alerts.
• Seamless integration with standard Accounting software
and Payroll software.
• Reduce Data Entry Duplication.
Web Based Expense Claim system helps eliminate data entry redundancy,
Enable faster yet controlled claim processing. Claims once approved is integrat-
ed into the accounting/financial software thus reducing burden on Finance de-
partment and help minimize errors.
One time data entry. Seamless integration to
financial system.
Faster claim processing time.
Better expense analysis for decision making.
Cost tracking by Cost Centers, Projects etc.
Expense Claim – Analysis (Graph)
Apply / approve leave over the web anytime, anywhere. See your leave balance
online. Approve directly from email. Leave calendars by department / company.
Faster and Easier way of leave application,
processing and tracking
Online leave statistics for each employee
Leave Planner to look out for leave conflicts
Keeps track and manage Sales leads, accounts , opportunity & contacts.
Have all relevant sales statistics on
you finger tips for better , quicker
decision making and planning.
Online requisition request , approval, RFQ emails to the suppliers. E-Quotations for
suppliers to submit quote. Price comparison across different suppliers on one
Online submission of requisition request.
Auto– Email with full details to the assigned
suppliers for quotation.
Online Supplier e-Quotation Submission for
quicker response.
Easy consolidation of quotes from different
suppliers and price comparison for efficient
Analyze Requirements - Under-
stand the user needs and pain
points.
System Configuration - Configure
system as per the requirements.
User Training - Hands-On user
training with their case scenarios.
Live Deployment - Deployment of
the final tested system into Live Envi-
ronment along with master data.
Improvements - Continuous im-
provement based on user feed-
backs / business scenario changes.