service management - service failure and recovery
DESCRIPTION
Service Failure and recovery in Taj, Trident and AuroraTRANSCRIPT
Customer as Stakeholder in Service Crisis
Group Members
• Chhaya Fulsunge C-12
• Anu Pillai C-28
• Simi Samkutty C-41
• Shweta Dedhia C-10
• Anandita Singh C-34• Akanksha Thanekar
C-37
Flow of Presentation
• Case Study Overview• Aurora Crisis 1• Aurora Crisis 2• Live cases- Taj & Trident Hotel• Service recovery strategies
Services
“Economic activities between two parties, implying an exchange of value between seller and buyer in the market place”
Service Includes
Perishability – Cannot be changed according to the fluctuations in Demand and Supply
Heterogeneity – Difficulty to Standardized
Intangibility – Increase risk for the purchasing consumer
Characteristics seen
as Negative
Service failure and Recovery
National Health Services (NHS)
• Notions- Service failure may or may not lead
to service recovery- Service recovery results in outcomes- Outcomes result in consequences for
a service organization
Service Failure Inevitable Dissatisfied customers Categories of service
failures 1) Failure in advice,
process, interactions, documents, information, conditions, systems and third parties.
2) Service provider error, customer error, and associated organization error.
Service Recovery Discussed in
terms of organizational philosophy or strategy Process
approach
Identify the contingencies
( • Distributive Justice
• Procedural Justice
• Interactional Justice
Outcomes of Service Recovery
Consequences for a service organization• Negative Consequences - Lost Customers - Negative word of mouth - Employee
Dissatisfaction - Lack of loyalty - Complaints - Exit from the
organization
crisis
Crisis Critical event or point of decision, if not handled in an
appropriate manner may turn into a disaster.
Threat to the organization
Element of surprise
Short decision time
3 co
mm
on
elem
ents
• Process to deal with major unpredictable event that
threatens to harm the organization, its stakeholders or the
general public.
• Includes :
development of plans to reduce risk of crisis occurring
and to deal with any crises that do arise.
implementation of plans to minimize impact of crises.
assist the organization to recover.
Crisis Management
• UK-based cruise line
• First cruise line in the world
• Peninsular & Oriental Steam Navigation Company until 2003
• Part of Carnival Corporation
Arcadia
Ventura
Oriana
Artemis
Azura Oceana
Aurora
Adonia
• Entered service in April 2000.
• Built by Meyer Werft in Germany.
• Gross Registered Tonnage of 76,152 tonnes, 270 metres long, with a beam of 32.20 metres.
• Draught of 7.9 metres enables easy entry and exit to most commercial ports.
• 1,950 passengers in 939 cabins with around 850 crew.
Aurora
The Beginning………
• The Jinxed Ship
• 27th April, 2000 : Champagne bottle did not break.
• Engine problems during her maiden voyage.
• March 2001: Ship capsized and sank in South China Sea
• July 2003 : Crank case explosion in engine while at anchor in Mediterranean.
Crisis-- 1
Threat of Virus
Virus Outbreak• November 2003 : 600 passengers suffered
stomach infections caused by Noro virus.
• highly infectious and spreads through food, water and close contact with infected people
• Sick passengers to remain in their cabins.
• Denied the right to land at Greece.
• Spanish government closed border between Gibraltar and Spain.
• Led to an international row with Britain.
• Border reopened 13 hours later, when ship departed Gibraltar waters.
• Political and media- induced crisis difficult to manage.
• Passengers criticizing the company for slow response.
• Holiday from Hell
Precautions taken• Unaffected passengers allowed to leave the
ship.
• Received emergency medicine and supplies.
• British doctors ferried the aid to sick passengers aboard.
• Warning notices in all public restrooms.
• Paper towel dispensers for door opening and special bin outside for disposal.
• Contact surfaces are sanitized with accelerated peroxide.
Crisis --2
Delayed to set sail from Southampton
Over 1700 passengers paid huge price for once in a lifetime holiday cruise
Departure date was delayed from Southampton. Problems arised one after another.
Problems attracted media's attention. Recognized Passengers as stakeholder
Continuance of problems resulted cancelling the cruise Maintained customer confidence in this luxury market
Headlines-12-01-05
“Jinxed cruise ship Aurora still stuck in the Solent”
Service Recovery Efforts
• Dissatisfied customers in crisis-1
v/s Positive response in crisis-2• Research focus on customer
“satisfaction” as outcome of service recovery.
• 6 dimensions of service recovery (“Boshoff’s model)
• Results in to satisfaction & Customer Loyalty.
“I won’t go through this again .As far as I ‘m concerned ,its P& O once & once only”“10 days holiday in a five star hotel, all free-you can’t ask P &O for anything more ,can you?”
Communication
Empowerment
Feedback
Atonement
explanation
Tangibles
Six Dimensions of Service Recovery
Boshoff’s Model
Outcome of Service effortsPositive word of mouth in C-2
Research states 5 features of organizational crisis:-• Wide range of stakeholder• Time pressures • Surprise to organization• Ambiguity• A threat to organization
Crisis -1 was more subject to above features than Crisis-2
Consumers participation in services
Identification of “Social Service cape”
Research findings : Consumers must utilize their
resources properly. Organizations need to know their
consumers. Dysfunctional /jay consumers &
functional consumer. Jay consumers exhibits different
forms of behaviour. Vindictive consumers.
Crisis-1 customer
“I believe someone came on board with it(virus)who didn't have a good personal hygiene
standards”
Opportunity to consumers to interact with each other.Mutual help.Research findings:
Higher the level of dissatisfaction, a stabilizing impact on consumer expectations .
In relation to c-2-c interactions,2 differences in C-1& C-2
C-1:Blaming other fellow passengersC-2:Consumers repeatedly engaged with each
other
Consumer- to- Consumer interaction
Hotel Industry
• Nearly 40% of annual income lost – Financial Crisis.
• 2007 – 16% Growth• 2008 – 1.8% growth compared to 2007.• Went down due to terrorism.
Entry in India
• Attackers travelled by sea from Karachi, Pakistan across the Arabian Sea.
• 10 Urdu-speaking men arrived.• The first events were detailed around 20:00
Indian Standard Time(IST) on 26 November.• 156 people lost their lives, 400 injured, 250
walked free
CRISIS AT
Trident
• This 22-floor hotel features 550 guestrooms.
• The Trident, Nariman Point Mumbai is an ultra-modern high-rise hotel.
• Owned and managed by Oberoi Hotels & Resorts.
The commandos have taken positions at the NCPA
Two attackers at the Trident entered one of the hotel restaurants looking for U.S. and British nationals.
They fire at policemen and army commandos
At 5 pm, one of the security personnel came under fire.
The intensity of fire was very high.
The Siege At Trident
The30 persons at the hotel were killed during the terror attack. 316 guests from the Trident and 135 guests from the Oberoi were evacuated following the attack since the 60-hour terror strike began the Nov 26 night. But four resident guests, another 18 visitors dining in the restaurants and 10 staff members lost their lives.
Service Failure of Trident
• The damages amounted to nearly Rs 45 lakh. • There has been a significant reduction in the number
of events held at Trident • lesser number of press conferences. • Sharp drop in visitors to Mumbai, especially
foreigners.
Trident Reopened
• On 21 December 2008. • The Trident Hotel was the least damaged.• The Oberoi opened only one of its towers.
Service recovery
• Opened with all its services, guestrooms, restaurants and banquet halls.
• Oberoi Care Fund.• Offering discounts on room tariffs.• Enhanced security.• Retrieved the garments• 100 rooms at the Trident were booked on the
first night itself.
• Compulsory identification cards, bag checks, X-ray scanners to screen luggage, metal detectors, car checks and sniffer dogs greeted guests along with burly doormen.
• Unobtrusive armed guards in the hotel, as well as background checks on the employees.
• The Oberoi Group has already received Rs 25 Crore from New India Assurance for assistance in the rebuilding efforts.
CRISIS AT
TAJ
THE CHRONOLOGYReasons behind 26/11 terror attacks.
Flaws in the services.
Disaster Recovery Planning.
The Taj Mahal Palace & Tower
• Founder: Jamshetji Nusserwanji Tata.
• December 16, 1903.• Iconic 105-year old heritage
building.• The flagship property of the group
and contains 565 rooms.• Hosted a long list of notable
guests.• Pride of India.• Ratan Tata – TATA Group Chairman.
Reasons behind the 26/11 terror attacks
Filled with people - foreigners and the local elite.
International media coverage.
The message to India.
The selection of targets—Americans, Britons, and Jews, as well as Indians.
The Siege At Taj HeritageAt least seven gunmen enter the lobby of the Taj Mahal Palace hotel, where about 450 people were staying, and begin firing.
60 hours of siege.
Left 195 people dead and hundreds injured.
Large fire reported.
Took Indian security forces nearly three days to eliminate the last of the attackers.
SERVICE FLAWSIntelligence Failures.
Gaps in Coastal Surveillance.
Incomplete Execution of Response Protocols.
Response Timing Problems.
Inadequate Counterterrorism Training and Equipment for the Local Police.
Limitations of Municipal Fire and Emergency Services.
Flawed Hostage-Rescue Plan.
Poor Strategic Communications and Information Management by the Govt.
Employees of taj during THE SERVICE crisis
Staff- Waiters, Executives, Chefs.
Providing food and other necessary things to the guests as needed by them.
Established a helpline in Wellington Mews in the midst of the crisis.
Security staff.
The telephone operators.
Karamveer Singh Kang, Taj's general manager.
Hotel management.
Ratan tata - Chairman of the Tata group.
Service recovery
Immeditely created the Taj Public Welfare Trust.
Assisting people affected by the attack.
Not laid off a single employee.
Promised to rebuild and restore every inch of the hotel to its original glory.
Ratan Tata, surveyed the heritage building.
The Indian National Trust for Art and Cultural Heritage (INTACH).
Planned to reopen the Hotel in phases.
Opening the Hotel as soon as possible.
reopeningRe-opened the doors of its 268-room Tower Wing on Sunday 21 December 2008.
Guest services have been upgraded.
Use of the Taj Club, with free breakfast and tea, coffee and cocktails.
Free use the hotel's personal butler service.
SECURITYInvestment of large sums of money on security systems and procedures.
Created a security team headed by a retired Major General from the army.
Retained the services of a top international security service company.
Around 75 people have been trained overseas.
Equipped them to be the first line of defence in the event of an attack.
Trained security people in plain clothes at the lobby and other key points.
Security ring outside the hotel.
Mock attacks to assess the preparedness of our people, system and procedures.
Maitaining hotel image
The hotel’s biggest loss was the death of 10 staff members and 21 guests.
November - spent in quiet reflection and remembrance.
Private multi-faith prayers.
Nov. 26, 2009
Mr Tata unveiled the new permanent memorial at the lobby.
The memorial has the names of the thirty one victims.
Gathering of private staff and employees which was also attended by family members of the martyrs.
“A good recovery can turn angry, frustrated customers into loyal
ones. ..can, in fact, create more goodwill than if things had gone smoothly in the
first place.”
Complaining Customers: The Tip of the Iceberg
Service Recovery Strategy
Fail-safe your service – “Do it right the first
time”
Welcome & encourage complaints
Act quickly
Treat customers
fairly
Learn from recovery
experiences
Learn from lost customers
FAIL-SAFE YOUR SERVICE – “DO IT RIGHT THE FIRST TIME”
Recovery is Unnecessary; because - Customers get what they expect. Cost of Redoing can be avoided. Compensating for errors can be avoided.
TQM – Zero Defects
Poka Yokes (Japanese Term): Fail safing or Mistake proofing. To ensure essential procedures are followed. To ensure service steps carried out in proper order and in timely manner.
E.g.: Trays for Surgical Instruments
Everyone understands “Zero Defection” Culture
Understand and Appreciate “ Lifetime Value of Customers”
WELCOME AND ENCOURAGE COMPLAINTS
Critical Component of Service Recovery.
Can be done through:
Satisfaction Survey, Critical Incident Studies, Lost Customer Research , etc.
E.g.: At Ritz-Carlton Hotel – “Instant Action Forms”
Teaching Customers – “HOW TO COMPLAIN………???”
Simple Process – Through Technology {Toll free call centers, Emails, Free SMS}
E.g.: British Airways
ACT QUICKLY Complaining Customers want QUICK RESPONSE.
1. Take Care of Problems on Frontline: Customers want the person to her them Speedy Way: Call Customers E.g.: Smith and Hawken, a Garden Supply Mail Order Company (California)
2. Empower Employees: Training and Empowerment to solve problems E.g.: Advance PCS, a large pharmacy Advantage: Employees can anticipate problems before they arise [Situation]
3. Allow Customers To Solve Their Own Problems: Done through Advanced Technology Customers can directly interface with Company’s Technology E.g.: FedEx and Cisco.
TREAT CUSTOMERS FAIRLY
Customers expect to be treated FAIRLY.
Outcomes, Process by which recovery takes place, Interpersonal treatment.
LEARN FROM RECOVERY EXPERIENCES
Problem and It’s Solution – Customer Database.
Previous Cases Handled.
Ensure that it will not happen again for particular customer.
LEARN FROM LOST CUSTOMERS
To learn from Customers who decide to leave.
For preventing mistakes and loosing more customers in future.
Can be done through In depth Interview.
SERVICE RECOVERY : CONCLUSION
Service recovery shifts the emphasis from the COST of pleasing a customer to the VALUE of doing so, and it entrusts frontline employees with sing their judgment.
Recovery is fundamental to SERVICE EXCELLENCE and therefore should be regarded as AN INTEGRAL PART of a service company’s strategy.